MANAGEMENT SUPPORT SPECIALIST

About the role

Opened Area(s) of Consideration: 1, 2, 3, 4, 5 DEFINITION OF AREA(S) OF CONSIDERATION: Area 1 - All current on-board AKNG T5 Competitive or Excepted Service Employees. Area 2 - All other current onboard AKNG T32 Excepted Service Employees.

Area 3 - All current or former members of the Alaska National Guard Area 4 - All current and former Federal Employees with Reinstatement Eligibility. Area 5 - All U.S. Citizens. PDCN: T5741100 Selecting Supervisor: Krista Kotz

What you will do

• Plans, organizes, and oversees the full complement of activities within the Group Commander's Support Staff (CSS).
• Manages personnel, unit training and administrative programs management as well as continuous improvement initiatives within the CSS.
• Oversees Group programs to facilitate the Group and squadron commander's vision.
• Keeps abreast of and briefs the Group and squadron senior ART(s)/Commander(s) regarding assigned program status; actual or potential problems and changes which could possibly affect the operation of the group and subordinate units.
• Recommends redirection of assets if necessary to achieve improved overall mission effectiveness.
• Responsible for the development of internal policies and procedures governing administration of CSS programs to include officer/enlisted promotions and demotions to include the reserve service commitments, inbound assignments/in processing, officer/enlisted performance reports, awards and decorations, reassignments (voluntary/involuntary), separations (voluntary/involuntary/officer resignations), retirements to include high year of tenure/mandatory separation date extensions, conditional releases, and inter- and intra-service transfers assignments for officer and enlisted personnel, Defense Travel System (DTS), Unit Drug Demand Reductions Program, Fit to Fight Program, Unit Security Program, Unit Self Inspection Program, Unit Health Program, and Publications, and Forms Program utilizing AFRIMS and all By-Law Programs.
• Manages administrative discharge and separation actions.
• Plans, organizes and executes all Group information management and personnel activities.
• Oversees the preparation, maintenance, and disposition of required administrative reports and other correspondence.
• Reviews internal operating procedures for personnel and information management to ensure effectiveness and compliance with current directives.
• Analyzes directives and develops procedures for smooth CSS operations.
• Interprets instructions and regulations and makes authoritative decisions in resolving administrative issues.
• Ensures publications library, filing system, and reprographic requirements are established and maintained.
• Responsible for monitoring and ensuring all unit reports are submitted.
• Establishes and monitors suspense's to ensure personnel and administrative processes are completed as required.
• Oversees workflow and Task Management Tool (TMT).
• Assigns work section TMT tasks and balances task workload.
• Manages training programs for administration and personnel (3F0X1) in accordance with established command guidelines.
• Acquires adequate training from agencies necessary to discuss personal and professional development issues with assigned personnel.
• Ensures enlisted training is being conducted in accordance with Career Field Education and Training Plan (CFETP) requirements.
• Ensures in-house On-the-Job (OJT) training meets mission needs of all enlisted Air Force specialty codes within the Group CSS.
• Reviews higher headquarters' directives and develops local procedures to attain mission objectives.
• Serves as the Group point of contact and liaison with the servicing Force Support Squadron on personnel and manpower actions.
• Serves as central point of contact to provide authoritative explanations of personnel and/or manpower related requirements, regulations, and procedures and to assist in resolving operational problems involving all functional areas of personnel.
• Manages personnel resource requirements.
• Compiles personnel and manpower transactions according to the specific, established requirements of each case.
• Coordinates procedures necessary to perform the full range of clerical processing functions associated with said actions.
• Serves as an effective relay between the personnel office and management as needed.
• Prepares and delivers presentations such as briefings, training sessions, and consultations with serviced Commander(s), other staff agencies and functional areas to secure cooperation, resolve controversial matters and convey information.
• Develops and prepares a variety of correspondence and other documentation, i.e., formal memorandums, point papers, metrics, feasibility studies, staff summary packages, briefings, charts, bullet background papers, etc. Formulates and presents final analysis and recommendations for improvements and procedures to Group/unit Commanders.
• Participates in special studies and projects relating to planning, coordinating, and analyzing the effectiveness/efficiency of the Group CSS in meeting Air Force Administration program goals.
• Assists managers in strategic planning and in identifying immediate and long-range program/training and technology needs.
• Communicates needs to the manager, becomes the advocate to secure resources.
• Develops agendas and presentations and evaluates results through cross feed and follow-up methods.
• Performs other duties as assigned.

How you will be evaluated

Once the application process is complete, a review of your application/resume will be made to determine your Area of Consideration (AOC) and to ensure you meet the basic eligibility and minimum job requirements. Your initial rating will be based on your responses to the questionnaire in this document.

This process measures the degree to which your background matches the knowledge, skills and abilities required for this position. Your final rating will be based on our evaluation of your responses, as verified through a review of your resume and other supporting documents.

If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your eligibility and rating.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics): Ability to Do the Work of the Position without More Than Normal Supervision~

Documents you must provide

• To determine your qualifications for this position, you must submit a complete Application Package which includes: 1.
• Your resume showing work schedule, hours worked per week, dates of employment and duties performed.
• This is accomplished by submitting the application.
• There is nothing that needs to be attached to this application to meet this requirement.
• Transcripts, if applicable 5.
• DD-214/NGB 22 (if claiming former AKNG member) 6.
• A copy of your DD Form 214, if applicable.
• SF-15 (Application for 10-point veteran preference), if applicable.
• Any additional documentation you wish to submit for consideration.
• Your resume, curriculum vitae, the Optional Application for Federal Employment (OF 612), or any other written format you choose to describe your job-related qualifications can be submitted electronically using the document upload process.
• We recommend using the resume building within USAJOBS.
• Please log into USAJOBS, go to your "Documents", make sure you're in the "Resumes" section and select the "Upload or build resume" button, then click on "Build resume".
• DoW Priority Placement Program (PPP) The DoW Priority Placement Program (PPP) is a program that gives displaced civilian employees and eligible military spouses priority consideration to vacant positions.
• Applicants who meet one of the DoW Priority Placement Program (PPP) categories below are eligible to apply with this preference.
• (Below each category are the required documents that must be attached for the preference to be considered) - DoW Military Reserve (MR) and National Guard (NG) Technician Eligible Military Reserve and National Guard Technician PPP Self Certification Checklist (DD 3145-3) Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility Notice of Separation confirming of eligibility. - DoW MR and NG Preference Eligible Tech Receiving Disability Retirement Military Reserve and Technician Disability PPP Self Certification Checklist (DD 3145-2) Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility Notice of Separation confirming of eligibility. - DoW Retained Grade Employees Retained Grade Self Certification Checklist (DD 3145-1) SF-50 effecting the placement in retained grade status Copy of the notification letter the employee received (RIF or classification downgrade) - Military Spouse Preference (MSP) Military Spouse Preference Self Certification Checklist (DD 3145-4) Sponsor's PCS Orders Proof of Military member's current active duty status Marriage Certificate

What to expect next

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

Referral to the hiring official will be IAW our agency Merit Promotion Plan and current Labor agreement. Qualified applicants may be further evaluated by a ranking panel. Referred candidates will be further evaluated and interviewed by a selection panel.

Additional information

- INDEFINITE: Indefinite employees may be separated with a 30-day notice. Indefinite employment is temporary and is expected to last more than one year but no more than five consecutive years.

Indefinite employees may be converted to permanent without further competition. - If you are a current Federal employee or former Federal employee, you must submit a copy of your latest SF-50 "Notification of Personnel Action" and/or a copy of the SF-50.

You may submit your most recent performance appraisal. - NOTE: A retired member of the Armed Forces may not be appointed to a DOD civilian position within 180 days after retirement, without a TAG approved waiver, in accordance with DoDi 1402.01, Employment of Retired Members of the Armed Forces, dated 09 Sep 2007 and National Guard Appointment for Retired Members of the Armed Forces Memo, dated 18 Jan 2019. - If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency. - Cost of Living Allowance (COLA): Entitled to 1.49% COLA in addition to base salary, subject to change. - Direct Deposit Program: If selected for technician position with the Alaska National Guard, you will be required to participate in the Direct Deposit Program.

(Salary will be automatically deposited to bank/credit union account). - Veterans' Preference: a copy of your DD Form 214 which must include character of service or a Statement of Service/Proof of Service which must include service dates and character of service.

In addition, if claiming 10-point preference you must submit a VA Letter or a disability determination from a branch of the Armed Forces (or documentation of purple heart, if applicable) and a SF 15 (Application for 10-point veteran preference). Veterans Information: Veterans' preference must be validated by formal submissions including all necessary supporting documentation.

You must provide acceptable documentation of your preference or appointment eligibility.

Acceptable documentation may be: 1. A copy of your DD-214, "Certificate of Release or Discharge from Active Duty," which shows dates of service and discharge under honorable conditions. 2.

A "certification" that is a written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed. 3.

You may obtain a letter from the Department of Veterans Affairs reflecting your level of disability for preference eligibility by visiting a VA Regional Office, contacting a VA call center or online. NOTE: Prior to appointment, an agency will require the service member to provide a copy of the DD-214.