PROJECT SPECIALIST

About the role

THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION This position is for a Project Specialist, Position Description Number T0042000, and is part of the MT Air National Guard, BTO.

Selecting Official: Lt Col Steichen Also advertised: Title 32 - Open to current employees and military members of the MTNG, and anyone willing & eligible to join the MTNG at MT-13058116-AF-26-594 Title 5 - Open to veterans & the public (Veterans' Preference DOES apply) at MT-13058126-T5-26-609

What you will do

• Coordinates, analyzes, directs, and evaluates one-of-a-kind and non-recurring projects/programs and operations.
• Administers and evaluates internal management plans, directions, and practices which require consideration and integration of specialized needs.
• Participates and provides significant input to the planning of program studies and organizational changes to the project/program.
• Makes recommendations on administrative practices.
• Performs work based on broad experience and familiarity to organizations, applicable policies, procedures and regulations, and pertinent precedent, as well as practical knowledge of guidelines associated with applicable laws, regulations and other official guidance.
• Conducts research, interviews subject matter experts and technical specialists, collects data, analyzes findings, prepares recommendations and writes reports regarding a variety of administrative issues and functions on the most economical methods of achieving project/program goals and objectives.
• Conducts fact-finding studies to evaluate the effectiveness and efficiency of internal work.
• Evaluates the impact for new or revised policies and procedures on existing projects/programs.
• Makes recommendations for courses of action, implementation, or revisions required.
• Measures work accomplishments against management goals.
• Identifies data required for use in the administration of business functions and develops reporting systems as required.
• Recommendations made by the incumbent often result in significant changes in project/program work.
• Explains necessity for changes to administrative personnel, clarifies new procedures, and provides guidance in the application of new administrative guidelines.
• Responds to key suspense items of high priority for completion of projects/programs.
• Assembles background information, drafts portions of response as appropriate.
• Determines actions needed by other staff elements and follows-up to ensure responses are complete and timely, resolves conflicts, and refers only the most significant problems for resolution.
• Incumbent handles unusual or unprecedented problems independently, taking actions or recommending solution to the supervisor.
• On own initiative, resolves a variety of problems related to administrative process that support the project/program.
• Assists supervisor in identifying personnel requirements, resources, and services needed to ensure the effective use of manpower, money and materials to support the mission.
• Develops or assists in the development of graphs, charts, and drafts of narratives in coordination with Project Manager(s) for inclusion in project documents and reports.
• Assembles available information relating to programming and justification data for the budget submission process.
• Prepares and completes project plan presentations and public meetings with local sponsors, and leadership throughout the organization.
• Actively participates in staff and/or management level meetings/discussions pertaining to the activities encompassed in the project/program.
• Implements procedures for the control, maintenance and disposition of records relating to projects/programs.
• Conducts inspection of project/program files to ensure compliance with regulations.
• Incumbent handles unusual or unprecedented problems independently, taking action or recommending solutions to the supervisor.
• Exercises initiative to resolves a variety of problems related to project/program processes and procedures.
• Carries out any additional special assignments characterized as unique one-time requirements or issues, involving research to gather, analyze and evaluate information, facts and data concerning administrative management processes used to complete the project/program.
• Maintains office files and ensures compliance with applicable regulatory guidance.
• Maintains relevant publications, guidelines and directives, ensuring they are current and updated periodically.
• Initiates actions and conducts follow-up on administrative issues, until final concurrence, disposition or resolution is obtained.
• Coordinates and arranges various meetings and training events held.
• Composes and prepares a variety of correspondence, reports, records, briefing materials, and statistical and narrative material required to support the project/program.
• Uses office automation applications to produce a wide range of documents into final form from own composition brief instructions, or rough draft from other staff members.
• Uses database or spreadsheet applications to enter, revise, sort and retrieve data for reports; and uses graphic software to provider charts and graphs.
• Assures that the content of all outgoing correspondence is consistent with the organization's mission, goals and objectives.
• Ensures clarity, completeness of reply, grammatical and procedural correctness, and conformance to regulation and command standards.
• Performs other duties as assigned.
• (A Position Description can be obtained from HRO upon request.)

How you will be evaluated

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience.

If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Documents you must provide

• To apply for this position, you must submit a complete Application Package which includes: 1.
• Your resume showing: Contact Information-your name and the best way to contact you.
• Relevant work experience-include the employer's name, job title, start and end dates (at least month/year-month/year), the number of hours worked per week and describe how you meet the required qualifications of the job.
• Federal jobs should include series and grade.
• Education, certifications or licensures.
• If resume is NOT detailed in these requirements; you could be deemed INELIGIBLE.
• For additional information on what to include in your resume, click here.
• Transcripts: All relevant transcripts must be included in your application, if using education as a qualifying factor.
• Other required or supporting documents: CAT 5 Applicants - Must provide membership proof, i.e., copy of NGB 22/22a or other membership proof/honorable service.
• CAT 6 Applicants - Copy of most recent SF-50.
• (Copy of most recent SF-50 is recommended for this agency's Federal employees.)

What to expect next

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

Additional information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (Register | Selective Service System : Selective Service System (sss.gov)).