PROJECT COORDINATION SPECIALIST

About the role

THIS TITLE 5 EXCEPTED SERVICE POSITION IS FOR A PROJECT COORDINATION SPECIALIST, PD # T0043000, AND IS PART OF THE MT AIR NATIONAL GUARD, BTO.

Selecting Official: Lt Col Steichen Also advertised: Title 32 - Open to current employees and military members of the MTNG, and anyone willing & eligible to join the MTNG at MT-13052661-AF-26-593 Title 5 - Open to current/re-employable federal employees & current/former military members (Veterans' Preference DOES NOT apply) at MT-13052592-T5-26-595

What you will do

• Analyzes, coordinates and/or performs a variety of special projects/program assignments and studies which lead to resolution of management problems and improvement of operations.
• Independently develops a plan of action, recommends solutions.
• Coordinates with State ARNG/ANG Command staff, Directorates or Group Commanders and, NGB Functional Managers to obtain and exchange information and develop recommendations for management decisions.
• Monitors and analyzes program/project progress, recommending changes based on findings as needed.
• Develops all reports, briefings, and status of assigned projects/programs.
• Performs a wide variety of support duties to facilitate the work of the office.
• Arranges scheduling of appointments, meetings, briefings, and other commitments that have a directly effecting on future decisions and program direction.
• Provides management information, advice, and assistance to the State ARNG/ANG Command staff, Directorates or Group Commanders on programs/projects assigned.
• The incumbent researches current Law, DoD, Department of the Army (DA), Department of the Air Force (DAF), NGB, and State policy, and uses judgment to decide appropriate policy and procedures in relation to current projects, taskings, issues and concerns.
• Analyzes information and data; assesses progress of programs, projects, and processes.
• Organizes, manages, and presents information to include recommendations both formally and informally via oral and written means.
• Uses knowledge of graphics software to prepare charts and graphs, database or spreadsheet software to enter, revise, sort, research, calculate and retrieve data.
• Serves as a Project Manager for emerging projects assigned to/by the State.
• Responsible for establishing project teams, managing budget requirements throughout project life-cycle, leads team in identification of goals and objectives, stakeholders, tasks, associated risks, and milestones.
• Determines workload structure to identify tasks and assign resources.
• Uses knowledge and experience to analyze information and make quick and appropriate decisions.
• Routinely keeps State ARNG/ANG Command staff apprised of project status.
• Establishes, develops, and maintains effective working relationships with coordinating organizations.
• Delivers presentations on program status, accomplishments, problems, support requirements, and promotion of program objectives to senior military officers and civilians in other program offices throughout teh command.
• Determines appropriate recommendations for unresolved or questionable problems and performs follow-up.
• Participates in special projects and initiatives and performs special assignments.
• Identifies the need for special projects and initiates milestones and goals.
• Researches and recommends appropriate actions or interpretation of issues that impact the organization, command, or agency, and which affect the structure and future work of the organization to senior leadership.
• Responsible for the work of assigned personnel.
• Performs the supervisory and managerial responsibilities.
• Assigns work to functional staff members in accordance with established organization mission and functions, workload fluctuations and personnel availability.
• Defines and interprets governing policies, procedures and regulations.
• Provides financial advice and renders decisions on major problems.
• Reviews operating procedures and policies with respect to the desired performance objectives of management.
• Advises management of operating areas at risk of not achieving desired performance and recommends corrective actions.
• Develops or directs the development of new or changed internal operating procedures and instructions.
• Assigns and reviews work daily, weekly or monthly; ensures production and accuracy requirements are met; approves leave; and recommends performance standards and ratings.
• Plans work to be accomplished by subordinates, sets and adjust short-term priorities and prepares schedules for completion of work.
• Assigns duties to subordinates based on priorities, selective consideration of the difficulty and requirements of assignments and capabilities of employees.
• Advises, counsels or instructs the employees on both work and administrative matters.
• Interviews candidates for vacant positions and recommends appointments, promotions, or reassignments to such positions.
• Hears and resolves complaints from employees referring group grievances and more serious unresolved complaints to a higher-level supervisor or manager.
• Effects minor disciplinary measures--such as warnings and reprimands--and recommends other actions in more serious cases.
• Identifies developmental and training needs of employees, providing for or arranging for needed development and training.
• Finds ways to improve production and increase the quality of the work directed and also develops performance measures.
• Performs other duties as assigned.
• (A copy of the Position Description can be obtained from HRO upon request.)

How you will be evaluated

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience.

If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Documents you must provide

• To apply, you must submit a complete application package, if required items are missing, incomplete, and/or resume does not address the qualifications/experience requirements listed in the announcement and assessment, the applicant may be deemed unqualified and/or be found ineligible for Veterans' Preference (if applicable).
• Your resume MUST contain a DETAILED description (how, when, where, and at what level) in your own words, of civilian and/or military training/experience/education as it relates to the General and Specialized Experience.
• List of other supporting documents in item 2a below.
• Veterans' Preference documents: If claiming 5pt Veterans' Preference, MUST submit DD-214 (Member Copy 1 NOT accepted) or items listed in item 3a below.
• If claiming 10pt Veterans' Preference, MUST submit with resume, a (VA) Disability Verification Letter with DD-214 (Member Copy 1 NOT accepted).
• Those claiming Spousal or Parental Veterans' Preference must submit a completed SF-15 with packet; others may be requested to complete SF-15 later.
• See the documents listed below in items 3a and 3b.
• If claiming preference or hiring authority as a Military spouse, the documents listed in items 3a, 3b, and 3c.
• NOTE: DD-214 Member Copy 1 WILL NOT be accepted for determination of Veterans' Preference eligibility.
• Other supporting documents: Items used to qualify applicant and those listed on announcement as required MUST be submitted; (i.e., copy of transcripts (IF USING EDUCATION AS A SUBSTITUTION FOR SPECIALIZED EXPERIENCES), Military membership documents (NGB 22/22A), certifications, SF-50s and other items).
• A DD-214 (Member Copy 1 not accepted) is REQUIRED if claiming any Veterans' Preference.
• Review 3b for 10pt requirements (MUST submit VA Disability Verification Letter with resume).
• It must be legible and shows dates of service, expedition/campaign medals (if using for Veterans' Preference), character of service (honorable, general, etc.).
• HRO prefers DD-214 Member Copy 4.
• If you are a current active duty military member who does not have a DD-214 and are claiming preference under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces indicating that you will be discharged or released under honorable conditions from active duty within 120 days after the certification is submitted by the applicant.
• Certifications must be on letterhead from the appropriate military branch and include the following information: military dates of service and expected discharge or release date, character of service, military rank, type of discharge and date when terminal leave will begin.
• Certifications must be signed by, or by direction of military member's military personnel offices, unit commanders or higher headquarters.
• If claiming 10pt preference (disability - XP, CP, CPS) or Sole Survivor Preference (SSP), you must submit a disability verification letter with DD-214.
• An SF-15 is required for Spousal or Parental Veterans' Preference; for all other must be submit SF-15 if requested.
• Forms must be completed and submitted with supporting documentation of claim listed on form and any listed disability documentation (if claiming disability preference) for claiming.
• Copy of marriage certificate is required for spouse's SSP or XP claims.
• You may obtain a letter from the Department of Veterans Affairs reflecting your level of disability for preference eligibility by visiting a VA Regional Office, contacting a VA call center or online.
• For SF-15: ***
• If claiming preference or hiring authority as spouse of a veteran, a copy of the marriage certificate is also required in addition to item 4a documents, i.e., for DoD Priority Placement Program (must notify HRO rep on advertisement if claiming this status), and SSP or XP Veterans' Preference claims.
• Veterans' Preference: When applying for Federal Jobs, eligible veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for spouses claiming Sole Survivor Preference (SSP) in the questionnaire/application.
• If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service within 120 days after the certification is submitted by the applicant.
• Certification must reflect the dates of service, military rank, character of service (honorable, general under honorable, etc.), and dates of impending separation.
• Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. ***Documentation is required and applicant MUST claim veterans' preference within the assessment questionnaire to be awarded preference.***

What to expect next

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

Additional information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (Register | Selective Service System : Selective Service System (sss.gov)).