PROJECT COORDINATION SPECIALIST

About the role

THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION This position is for a Project Coordination Specialist, Position Description Number D2589000, and is part of the MT Air National Guard, BTO.

Selecting Official: Lt Col Steichen Also advertised Title 5 at: MT-13052592-T5-26-595 - Open to current/re-employable federal employees & current/former military members (Veterans' Preference DOES NOT apply) MT-13052593-T5-26-608 - Open to veterans & the public (Veterans' Preference DOES apply)

What you will do

• Analyzes, coordinates and/or performs a variety of special projects/program assignments and studies leading to the resolution of management problems and improvement of operations.
• Independently develops a plan of action and recommends solutions.
• Coordinates with State ARNG/ANG Command staff, Directorates or Group Commanders, and NGB Functional Managers to obtain and exchange information and develop recommendations for management decisions.
• Monitors and analyzes program/project progress, recommending changes based on findings as needed.
• Develops all reports, briefings, and status of assigned projects/programs.
• Performs a wide variety of support duties to facilitate the work of the office.
• Arranges scheduling of appointments, meetings, briefings, and other commitments directly effecting future decisions and program direction.
• Provides management information, advice, and assistance to the State ARNG/ANG Command staff, Directorates or Group Commanders on programs/projects assigned.
• The incumbent researches current Laws, DoD, Department of the Army (DA), Department of the Air Force (DAF), NGB, and State policy, and uses judgment to decide appropriate policy and procedures in relation to current projects, taskings, issues and concerns.
• Analyzes information and data; assesses progress of programs, projects, and processes.
• Organizes, manages, and presents information to include recommendations both formally and informally via oral and written means.
• Uses knowledge of graphics software to prepare charts and graphs, database or spreadsheet software to enter, revise, sort, research, calculate and retrieve data.
• Serves as a Project Manager for emerging projects assigned to/by the State.
• Responsible for establishing project teams, managing budget requirements throughout project life-cycle, leads team in identification of goals and objectives, stakeholders, tasks, associated risks, and milestones.
• Determines workload structure to identify tasks and assign resources.
• Uses knowledge and experience to analyze information and make quick and appropriate decisions.
• Routinely keeps State ARNG/ANG Command staff apprised of project status.
• Establishes, develops, and maintains effective working relationships with coordinating organizations.
• Delivers presentations on program status, accomplishments, problems, support requirements, and promotion of program objectives to senior military officers and civilians in other program offices throughout teh command.
• Determines appropriate recommendations for unresolved or questionable problems and performs follow-up.
• Participates in special projects and initiatives and performs special assignments.
• Identifies the need for special projects and initiates milestones and goals.
• Researches and recommends appropriate actions or interpretation of issues that impact the organization, command, or agency, and which affect the structure and future work of the organization to senior leadership.
• Responsible for the work of assigned personnel.
• Performs the supervisory and managerial responsibilities.
• Assigns work to functional staff members in accordance with established organization mission and functions, workload fluctuations and personnel availability.
• Defines and interprets governing policies, procedures and regulations.
• Provides financial advice and renders decisions on major problems.
• Reviews operating procedures and policies with respect to the desired performance objectives of management.
• Advises management of operating areas at risk of not achieving desired performance and recommends corrective actions.
• Develops or directs the development of new or changed internal operating procedures and instructions.
• Assigns and reviews work daily, weekly or monthly; ensures production and accuracy requirements are met; approves leave; and recommends performance standards and ratings.
• Plans work to be accomplished by subordinates, sets and adjust short-term priorities and prepares schedules for completion of work.
• Assigns duties to subordinates based on priorities, selective consideration of the difficulty and requirements of assignments and capabilities of employees.
• Advises, counsels or instructs the employees on both work and administrative matters.
• Interviews candidates for vacant positions and recommends appointments, promotions, or reassignments to such positions.
• Hears and resolves complaints from employees referring group grievances and more serious unresolved complaints to a higher-level supervisor or manager.
• Effects minor disciplinary measures--such as warnings and reprimands--and recommends other actions in more serious cases.
• Identifies developmental and training needs of employees, providing for or arranging for needed development and training.
• Finds ways to improve production and increase the quality of the work directed and also develops performance measures.
• Performs other duties as assigned.
• (A copy of the Position Description can be obtained from HRO upon request.)

How you will be evaluated

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience.

If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Documents you must provide

• To apply for this position, you must submit a complete Application Package which includes: 1.
• Your resume showing: Contact Information-your name and the best way to contact you.
• Relevant work experience-include the employer's name, job title, start and end dates (AT LEAST MONTH/YEAR - MONTH/YEAR), the number of hours worked per week and describe how you meet the required qualifications of the job.
• Federal jobs should include series and grade.
• Education, certifications or licensures.
• For additional information on what to include in your resume, click here.
• Transcripts: MUST submit transcripts if using education or a combination of education and specialized experience to qualify for this position.

What to expect next

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

Additional information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (Register | Selective Service System : Selective Service System (sss.gov)).