Program Specialist (COR)

About the role

The incumbent serves as a Program Specialist within the Office of Business and Mission Services, Finance and Budget Division (AXM-100).

What you will do

• The incumbent serves as a Program Specialist within the Office of Business and Mission Services, Finance and Budget Division (AXM-100).
• Incumbent is a recognized subject matter expert responsible for highly complex and challenging activities providing operational, administrative and business services to support ASH business functions and mission.
• Typical duties include, but are not limited to the following: Performs Contracting Officer Representative (COR) functions for multiple and highly complex AXM program support service contract(s) that align with ASH¿s business functions and mission; independently provides technical oversight to contractor(s); collaborates with Contracting Officers, ASH senior leadership, ASH program managers, and vendors to interpret technical requirements, recommend changes in contract terms, track obligations and expenditures for each contract by funding source and use; monitors and evaluates contractor performance; reviews contractor invoices and accepts payments in the FAA Purchase Request Information System (PRISM).
• Recommends corrective actions and inspect and accept contract deliverables.
• As the COR, oversees contract re-competes and new contract set-ups.
• Manages all aspects of pre-award and post-award acquisition management services.
• Prepares documents, justifications, and briefing packages required to obtain approvals for all ASH procurements including, but not limited to, those items required by with the FAA Acquisition Management System, ACQ, AFN and/or ABA.
• Works with contracting officer, AGC, and/or technical evaluation team as needed.
• Make purchases using FAA purchase card to support AXM-100 and other ASH program offices as required by approving official.
• Coordinates assessments or evaluations of ASH business functions periodically to meet ASH mission requirements.
• Informs the Division Manager of overall progress and unusual or potentially controversial issues; and proposed approaches to address and resolve those issues.
• Work performance is reviewed periodically through status reports and performance measures.
• Work typically impacts directly on the objectives of one or more organizational units, major subdivision, and/or LOB¿s/SO¿s and often impact on the objectives of the FAA.
• Incumbent is thorough when performing work and conscientious about attention to detail.
• Contacts are both internal and external.
• Works with ASH program offices, managers, and security specialists to assess their needs, and is committed to providing quality products and services.
• Expresses information to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.
• Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.
• Applies experience and expert knowledge of assigned functional area.
• Identifies and resolves challenging problems or issues; may represent the organization as a principle point-of-contact to provide advice and guidance on the application of policies and procedures.
• Performs other duties as assigned.

Requirements

• We are not accepting applications from noncitizens.

Education

Education cannot be substituted for experience.

How you will be evaluated

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Documents you must provide

• Only supplemental documentation (e.g. transcript, certifications, SF-50, and/or veterans' documentation) will be accepted in combination with your on-line application or faxed to ***.
• These documents must be uploaded or faxed on or before the closing date of the announcement.
• All submitted documents must reference the announcement number.
• ALL applicants MUST submit the following: (1) resume with complete work history; and (2) a copy of your most recent SF-50 (Notification of Personnel Action).
• For guidance on how to create a Federal resume, visit ***
• Failure to submit all required documents by the closing date will result in a finding of ineligible.
• We are not responsible for incomplete, illegible or missing documents.
• Please DO NOT email your application documents.
• We cannot accept documents received via the email system.
• Documents sent via email will NOT receive consideration.
• If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement.
• You may fax your SF-50 or upload it into the on-line application.
• If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.
• If you are an FAA employee, you can access and print your SF-50 from the eOPF system ***

What to expect next

Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.

For instructions on how to check the status of your application, please go to: USAJOBS Help Guide. Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.

All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities.

If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request.

Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.

Additional information

We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required.

The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty.

FAA policy limits certain outside employment and financial investments in aviation-related companies. *** This position is covered by the Department of Transportation's Drug and Alcohol Testing Program.

Any applicant tentatively selected for this position will be subject to pre-employment or pre-appointment drug screening. Persons occupying a "testing designated position (TDP)" will be subject to random drug and/or alcohol testing. This position is covered by the FAA Core Compensation plan.

Additional information about Core Compensation is available at: *** As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements.

Therefore, as an applicant, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each KSA section, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA.

Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a human resource specialist as appropriate.

This Level 3 (Critical-Sensitive; Top Secret) position requires favorable adjudication of a Single Scope Background Investigation (SSBI) background investigation prior to appointment, unless a waiver is obtained. Some, all, or none of the applicants may be interviewed. This is not a bargaining unit position.

Links to Important Information: Locality Pay, COLA