Program Manager, Acquisitions (O-5 Billet) Non-supervisory

About the role

The Acquisition Program Manager role manages market research, requirements development, cost estimates, performance work statements, schedules, risks, and acquisition records; coordinates cybersecurity, privacy, technical, and contracting stakeholders; and ensures requirements are clear, measurable, and ready for contracting action.

This position is only open to USPHS officers and Call to Active Duty (CAD) candidates

What you will do

• Serves as the primary point of contact for an assigned portfolio of health care technology acquisitions from requirements intake through readiness for referral to the ICE contracting office.
• Plans, organizes, and manages acquisition planning activities for multiple requirements at different stages of development.
• Conducts and documents market research to support recommended acquisition approaches.
• Engages vendors, coordinates vendor demonstrations, evaluates available products and services, and prepares findings for review by program officials and contracting personnel.
• Works with requirement owners, technical staff, and program officials to translate operational needs into clear, concise, and measurable requirements.
• Develops and reviews performance work statements, independent government cost estimates, requirements documentation, and other acquisition-planning materials.
• Develops and maintains milestone schedules for assigned acquisitions.
• Tracks acquisition status, dependencies, risks, and required actions; identifies potential schedule slippage; and reports issues requiring early intervention to the APO Supervisory Lead and appropriate stakeholders.
• Coordinates with the Cybersecurity Compliance Office, privacy officials, technical staff, and other subject-matter experts to ensure applicable cybersecurity, privacy, authorization, and health information technology requirements are incorporated during the acquisition-planning phase.
• Structures requirements and performance expectations to enable the Government to verify receipt of acceptable contracted services.
• Develops measurable performance standards, quality-assurance considerations, and documented acceptance criteria.
• Responds to Contracting Officer questions concerning assigned acquisitions and resolves acquisition-planning issues identified during review.
• Maintains complete, retrievable, and appropriately protected acquisition-planning records that are traceable to supporting decisions.
• Participates in meetings, workgroups, and program reviews associated with the assigned acquisition portfolio.
• Collaborates with internal and external stakeholders to communicate acquisition status, resolve issues, and support timely completion of planning activities.
• Identifies opportunities to improve acquisition-planning processes, documentation, tracking methods, and stakeholder coordination.
• Recommends process improvements to the APO Supervisory Lead and implements approved improvements.
• Performs other duties as assigned.

Education

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of the Federal acquisition lifecycle and the respective roles of Contracting Officers, requirement owners, program officials, technical staff, and other acquisition stakeholders.

Knowledge of acquisition-planning practices, including market research, requirements development, independent cost estimating, and performance work statement development. Ability to manage multiple acquisition requirements concurrently while maintaining accurate status information, dependencies, milestones, and supporting documentation.

Ability to work with requirement owners and technical staff to reconcile operational needs with technical feasibility and acquisition requirements. Working knowledge of privacy and cybersecurity requirements affecting health information technology acquisitions sufficient to coordinate effectively with officials who hold formal oversight authority.

Ability to communicate clearly and concisely, orally and in writing, including communicating acquisition status, risks, and recommendations to supervisors and stakeholders. Ability to exercise sound, independent judgment in managing sensitive, complex, and programmatic matters. Ability to maintain complete documentation and protect sensitive acquisition information.

Ability to adapt to changing priorities, schedules, and work requirements. Ability to collaborate effectively with interdisciplinary teams in support of IHSC operations and health care delivery. MINIMUM QUALIFICATIONS Applicants must meet the education and professional requirements applicable to their USPHS professional category.

In addition, applicants must have: At least one year of experience managing programs or financial, budget, policy, regulatory, or related projects; and At least two years of experience in one or more of the following areas: acquisition management or support, program or project management, requirements development, health care operations, information technology operations, or comparable complex multidisciplinary work.

Applicants will be evaluated based on demonstrated knowledge, transferable experience, judgment, capability, and potential to perform the responsibilities of the position.

Additional specialty experience, Federal experience, coursework, professional training, and certifications beyond the stated minimum qualifications may strengthen applicant preparation but are not independently required.

If the incumbent holds a clinical license or certification, the incumbent is responsible for fulfilling the requirements of the applicable licensing or certifying body to maintain currency.

How you will be evaluated

We will review your resume and supporting documentation to ensure you meet the minimum qualification requirements. You may be selected for an interview at the hiring authority's discretion. You will be notified of selection or non-selection.

Documents you must provide

• To apply for this position, you must provide a complete Application Package.
• Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position.
• A complete application includes: U.
• Public Health Service Officers Cover Letter/Letter of Interest.
• (Place under "Diploma/GED") Professional license.
• (If applicable) Additional professional certificates.
• (If applicable) Three professional references.
• (i.e., name, title and contact information) Official USPHS Promotion CV - e.g., relevant experience, education, training.
• (Place under "USPHS Promotion CV") You may provide a civilian resume in addition to the USPHS Promotion CV to capture all relevant work experience.
• A copy of your Certificate of Investigation (located in your eOPF). *Three most recent Commissioned Officer Effectiveness Reports (COER).
• (Place under "Performance Appraisal") For IHSC USPHS officers only, a copy of your current Service Remaining Requirements Agreement.
• Indicate if you have an Assignment Pay (AP) Agreement and the date of the end of your AP Agreement.
• If you do not, please submit a memo attesting to no AP in the Assignment Pay (AP) Agreement section in the documents section of application.
• New Call to Active Duty Cover letter/Letter of Interest.
• Please include location preference here.
• (Place under "Diploma/GED") Professional license.
• (If applicable) Additional professional certificates.
• (If applicable) Three professional references (i.e., name, title, and contact information) CV - e.g., relevant experience, education, training.
• (Place under "USPHS Promotion CV") U.S. Public Health Service - Appointment Board Decision Letter/Email or a screenshot of AES dashboard to the United States Public Health Service

What to expect next

Once you submit your application, we will assess your experience and training, identify the best-qualified applicants, and refer those applications to the hiring manager for further consideration and interviews. We will notify you by email after each of these steps has been completed. Your status will also be updated on USAJOBS throughout the process.

To check your status, log on to your USAJOBS account, click on "Application Status," and then click "More Information." We expect to make a job offer within 60 days after the deadline for applications. If you are selected, we will conduct a suitability/security background investigation. View more information on applying for federal employment.

Additional information

This is a U.S. Public Health Service (PHS) position within the Department of Homeland Security (DHS), U.S. Immigration and Customs Enforcement (ICE), Enforcement and Removal Operations (ERO), ICE Health Service Corps (IHSC), Office of the Deputy Assistant Director of Administration, Health Information and Technology Unit (HITU), Contracts and Acquisition Management Section (CAMS), Acquisition Planning Office (APO).

This is a non-supervisory position. The incumbent serves as an Acquisition Program Manager within APO and manages an assigned portfolio of health care technology acquisitions that support IHSC operations and the delivery of medical services at IHSC-staffed facilities.

The incumbent reports to the APO Supervisory Lead and has significant independent responsibility for planning and executing assigned work. IHSC has a multi-sector, multidisciplinary workforce of more than 1,600 employees, including PHS commissioned officers, federal civil servants, and contract staff.

IHSC provides on-site direct patient care at 17 detention facilities throughout the country and manages the provision of off-site medical care for detainees housed in approximately 128 additional Intergovernmental Service Agreement facilities.

IHSC supports a daily detainee population of approximately 45,000 individuals, with an average length of stay of approximately 30 days and more than 400,000 detainees annually. IHSC also provides medical support during ICE enforcement operations in the air, on the ground, and at sea.

HITU is responsible for managing the acquisition lifecycle of IHSC health care technology contracts in partnership with the Office of Acquisition Management and the Office of the Chief Information Officer.

CAMS provides dedicated management of pre-award acquisition planning, post-award contract governance, and cybersecurity and privacy compliance coordination across the acquisition and contract lifecycle. SUPERVISORY CONTROLS: The incumbent reports to the APO Supervisory Lead. Assignments are generally long-term, recurring, or broadly defined.

The incumbent independently plans and organizes work; determines the sequence of assignments; establishes priorities; develops methods and approaches; and coordinates work with requirement owners, technical personnel, cybersecurity and privacy officials, contracting personnel, and other stakeholders.

The incumbent applies applicable acquisition laws, regulations, policies, procedures, precedents, and technical guidance to assigned work. Guidelines may require interpretation and adaptation to address the specific characteristics of health care technology requirements, operational needs, technical considerations, and acquisition risks.

The incumbent keeps the APO Supervisory Lead informed of project status, emerging risks, significant issues, and potential schedule impacts. The supervisor reviews work for overall effectiveness, achievement of acquisition-planning objectives, compliance with applicable policy, and alignment with organizational priorities.

Innovations and modifications to established procedures require supervisory review and approval before implementation.