OPERATIONS ASSISTANT

About the role

About the position: This position is Non-appropriated Fund (NAF) and will be assigned to the Community Center.

What you will do

• Performs and/or assists in operation and maintenance of recreational facilities.
• Assists the Community Center Manager with daily operations to include generating memos, reports, letters, e-mails, and correspondence to obtain materials.
• Works night and weekend shifts as required.
• Assists in the daily planning, development, and administration of programs to enhance personal and professional development, performing arts, leisure and recreation, family and life skills, and Community Support Flight special events.
• Provides support for operations to include assisting with reservations, movie showing, and private functions.
• Inform patrons of all rules and regulations established for the facility.
• Use tact and diplomacy to enforce rules as necessary.
• Maintains daily financial cashier reports, end-of-month inventory reports, equipment account files, budget files, and prepares document packages and reference material to assist customers.
• Operates cash register, accepts payments and makes change, and issues receipts.
• Prepares daily cashier's report and makes deposits at Accounting Office (AO) each day.
• Accesses Air Force Services Financial Management System (AFSFMS) Oracle System and Services Tools for Activity Reporting & Tracking (START) to prepare daily financial reports and end-of-month inventory accounting.
• Accesses Internet-based Purchasing System (IBPS) to help Manager process contractor payments.
• Accesses Orbital payment system to input and update patron accounts and pulls reports to deposit payments received.
• Identifies patrons who are orbital declined, and contacts patrons listed on decline report to clear variances.
• Maintains fixed assets account for Community Commons.
• Assist with balancing the Community Commons accounts at the end of each month to include inventory and producing all end-of-month reports required.
• Helps manager create and update brochures.
• Inspects facility and grounds to ensure safety hazards are removed or reported to be corrected.
• Maintains common areas and offices in an orderly and tidy appearance.
• Maintains the assigned automated external defibrillators (AED) with knowledge on how to use the equipment; assigned as alternate manager of the AED target responder program.
• Assigned as primary equipment custodian and helps manager keep track of the equipment and accomplish the annual inventory.
• Assigned as alternate facility manager and helps manager enter and keep track of work tasks.
• If interested in applying for this position you may preview the online application: ***

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements.

You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program.

It is your responsibility to provide such evidence when applying.

How you will be evaluated

Your resume and supporting document will be evaluated against the qualifications of the position. Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement.

If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience.

If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.,) for professional and personal references on your resume.

Documents you must provide

• Required documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,).
• The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement: Resume Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement.
• If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
• Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include: DD-214/ Statement of Service Other (1) Other (2) PCS Orders Proof of Marriage Status Resume Separation Notice (RIF) SF-50/ Notification of Personnel Action As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility.
• If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
• NOTE: Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office.
• Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you.
• You may sanitize these documents to remove another person's personal information before you submit your application.
• You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

What to expect next

If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.

Additional information

Individual must fully meet qualification/eligibility/background requirements for this position. U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. Territory for three (3) or more consecutive years immediately preceding the start of Federal Affiliation or a signed memorandum indicating the installation's decision on the 3-year residency requirement.

Male applicants born after December 31, 1959 must be registered for Selective Service. Direct deposit is required. Satisfactorily complete an employment verification (E-Verify) check.

A probationary period may be required. Pre-employment requirements must be satisfactorily met prior to Entrance on Duty (EOD). Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government's interest.

Multiple positions may be filled from this job opportunity announcement. And additional selections may also be made from this job opportunity announcement. Selection(s) are subject to restrictions resulting from hiring preferences and priority consideration eligible.

This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force. This position is not included in a bargaining unit.

Applicants must be able to provide a REAL ID or present a combination of source identity documents authorized to facilitate access to the installation.

Please contact the servicing HR Office with any questions.