Operations Assistant

About the role

About the position: This position is Non-appropriated Fund (NAF) and is located at the 18 FSS Marketing Department on Kadena Air Base, Okinawa, Japan.

What you will do

• Provides general administrative, technical, and operational support in the Marketing Office.
• Responsible for ensuring the distribution and delivery of promotional information, materials, and documents on a weekly basis.
• Develops and executes a scheme for the systematic delivery of marketing products to internal and external customers.
• Works under the direction of the Marketing Manager to provide assistance, as needed, to the various elements of the marketing program.
• Determines the need for distribution of informational and promotional materials, including determining type, quantity, and suitability of products for the various locations.
• Assist with keeping promotional materials stocked/posted and current Assess traffic patterns and traffic flow to determine applicability of general and targeted marketing strategies.
• Provides visual information support by creating digital layouts for the base marquee.
• Provides administrative support assistance to Commercial Sponsorship Coordinator in relation to: the preparation and coordination of sponsorship and advertising contracts; assembles all contract requirements; and staffing of the sponsorship/advertiser packages to approval/signature; maintain individual files on all sponsors/advertisers and the tracking spreadsheets to ensure all required staffing and coordination is accomplished for the agreements.
• Gathers, monitors, and maintains data to input into the Services Agency Information System (SAIS) and complete reports about sponsorship/advertising and assist in the response to all inquiries.
• Assists Commercial Sponsorship Coordinator with development of the marketing plan to ensure adequate recognition of all sponsors/advertisers and ensures all aspects of the contract are within compliance.
• Compiles monthly marketing performance tracking based on research input and statistics provided by Marketing Assistants.
• Assists the photography and videography production department with transporting and setting-up/tearing-down of equipment, props, and other materials.
• Assist Marketing Manager with preparation of the marketing department time reporting for NAF and LN payroll for proper approval.
• If interested in this position please preview the online application: ***

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution in order to qualify.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement.

If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position.

Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.) for professional and personal references on your resume.

Documents you must provide

• The documents you are required to submit vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employee, etc.).
• The below documents are required and must be submitted with your application: Resume Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement.
• If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
• Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include: Cover Letter DD-214/ Statement of Service Diploma/ GED Disability Letter (VA) License Other (1) Other (2) PCS Orders Professional Certification Proof of Marriage Status Resume Separation Notice (RIF) SF-50/ Notification of Personnel Action Transcript As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your eligibility to apply.
• If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
• NOTE: Documents submitted as part of the application package to include supplemental documents, may be shared beyond the Human Resources Office.
• Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you.
• You may sanitize these documents to remove another person's personal information before you submit your application.
• You may be asked to provide an in-sanitized version of the documents if you are selected to confirm your eligibility.

What to expect next

If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration.

Additional information

Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. or U.S. Territory for three (3) or more consecutive years immediately preceding the start of Federal affiliation.

All Federal NAF employees are required by PL 104-134 to have salary payments made by electronic funds transfer/direct deposit. Probationary period may be required. Selection is subject to restrictions resulting from hiring preferences and priority consideration eligible.

Additional selections may be made from this vacancy announcement for up to 60/90 days after the closing date. Multiple positions may be filled from this announcement. Payment of Permanent Change of Station (PCS) costs is not authorized based on a determination that a PCS move is not in the Government's interest.

LQA is not authorized. Post Allowance is authorized for Regular Full Time employment category. This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force.