HR SPEC (MIL) (Title 32)

About the role

THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION.

This National Guard position is for a HR SPEC (MIL) (Title 32), Position Description Number D1105000 and is part of the AR ARNG DCSG1 PLANS AND ACTIONS BR, National Guard. Onboard NGTP GS applicants only. NATIONAL GUARD MEMBERSHIP IS REQURED- If you are not currently a member of any military service (Branch/Status), please provide a letter stating intent to join.

What you will do

• (1) Serves as an advisor to commanders on assigned unit human resources (HR) program.
• Interprets policy and provides procedural guidance to commanders, supervisors, staff members and individual military members.
• Provides training to supervisors and guidance and assistance to military members on program for which assigned.
• Conducts and/or participates in Soldier Readiness Processing (SRP), and unit mobilizations and de-mobilizations.
• Reviews, evaluates, and interprets regulatory guidance, policies, and procedures applicable to military personnel programs and provides guidance to all users.
• Publishes guidance to enhance and simplify completion and submission of personnel actions.
• Conducts staff visits and trains personnel within the unit in all programs for which responsible.
• Conducts periodic briefings for staff, commanders, and administrative personnel to promote full understanding of all aspects of the assigned program.
• Provides commanders, supervisors, and MILPO staff with a variety of statistical data or reports pertaining to military HR issues to assist in HR management decisions.
• Responds to correspondence (general, other agency, congressional, etc.) regarding military personnel issues.
• Researches, prepares response, and maintains action file.
• As required, forwards response for review and/or response for the MILPO Director and/or State Adjutant General.
• Estimates and projects future travel and funding requirements and submits request to MILPO Director.
• Oversees one of the following programs identified in duties 2 through 4: (2) Responsible for and oversees the direction of the EPM or OPM program and functions as the technical expert.
• Determines the methods and procedures for conducting military career guidance and counseling to ensure officer or enlisted personnel have an optimal and established career pattern.
• Provides direction, information, and/or counseling to MILPO staff, commanders of Major Army Command (MACOMM) through unit commanders, supervisors, as well as individual military members as required.
• Provides information and ensures regulatory compliance regarding area of responsibility which may include, but is not limited to: accessions, appointments, assignments, reassignments, transfers, promotions, discharges, separations, retirements, Officer Evaluation Reports (OER) Non-Commissioned Officer Evaluation Reports (NCOER), awarding of Military Occupational Skill (MOS) identifiers (primary or secondary), Stop Loss programs, and National Guard Bureau (NGB) waivers.
• Convenes or participates in various boards which may include: promotion, awards, selective retention, MOS Medical Review Board (MMRB), Incapacitation Review Boards, etc. Initiates action for the issuance of all military orders relating to military personnel actions and distributes accordingly.
• Reviews Table of Distribution and Allowances (TDA), Table of Organization and Equipment (TOE), Modified TOE (MTOE), and/or Unit Manning Report (UMR) for the requirements, authorizations and movements of military personnel.
• Responsible for the review and verification of promotion actions (officer - 01 through 03, enlisted - E5 though E9) and/or the review and forwarding of packets for promotion board actions.
• (3) Responsible for and oversees the direction of the IPPSA program and functions as the technical expert.
• Responsible for and ensures the timely and accurate processing of submitted military personnel actions.
• Establishes a control log to maintain document control and an audit trail of all transactions received and dispersed in IPPSA.
• Notifies units and higher echelons of rejected or incomplete documentation, necessary steps or processes required to resolve the problem, and maintains a database for tracking and suspension of submissions for identification of trends and problems.
• Identifies problem areas in the types of submissions (based on rejects/incomplete documentation), the locations where training is needed, and creates and provides training material.
• Reviews and processes the units forecasted MTOE and TDA structures.
• Creates and processes rear detachment MTOE as a result of unit mobilization.
• Coordinates with the other MILPO sections and Military Pay to resolve any problems associated with the IPPSA system.
• Creates and provides various scheduled reports as well as special request reports.
• Provides oversight and guidance on the Retirement Points Accounting Management (RPAM) program.
• Coordinates with NGB field representative for technical assistance and information.
• Duties continued under the Education section.

Requirements

• NATIONAL GUARD MEMBERSHIP IS REQUIRED.
• If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position.
• Compatible military grade and assignment required prior to the effective date of placement.
• This is an excepted service position that requires membership in a compatible military assignment in the employing state's National Guard.
• Applicants who are not currently a member of the National Guard must be eligible for immediate membership in the military grade listed below.
• Selectee will be required to wear the military uniform.
• Military Grades: Enlisted Minimum Grade - E-5/SGT Maximum Grade - E-6/SSG Compatible Military Assignments: Selectee must be a member of the Arkansas Army National Guard.
• IMPORTANT NOTES (AS APPLICABLE): Upon selection for this position, individual must possess or initiate a National Agency Check with Inquiries (NACI) background investigation.
• A favorable determination based upon investigative results is mandatory for this position.
• Failure to meet these requirements will result in termination of employment.
• A pre-placement physical is required if not already current.
• Upon selection, must complete mandatory Full-Time Support (FTS) Training at the Professional Education Center (PEC) within six months of assignment (if applicable, training will be coordinated by the supervisor).
• Individual must meet all military requirements of the position without creating a grade inversion, as determined by the Human Resources Office (HRO).
• Technicians will not be militarily senior to their full-time supervisor or wage leader (Grade Inversion).
• Enlisted members currently at a higher grade than allowed by the position (see Military Grade Requirement above) may apply; however, they must administratively reduce prior to appointment and provide confirmation of the reduction to HRO.
• ADDITIONAL REQUIREMENTS ARE LISTED UNDER ADDITIONAL INFORMATION

Education

Duties continued. (4) Responsible for and oversees the direction of the Personnel Services Section and functions as the technical expert. Oversees the performance of document handling, records maintenance, and the personnel electronic records management system (PERMS).

Directs staff in performance of periodic record reviews and inventories to ensure total record accountability. Establishes access control lists to restrict unauthorized personnel from gaining access to personnel files other than their own or for those they are responsible for.

Selects staff members to accompany files on an as needed basis i.e., review boards, SRP's, mobilizations/de-mobilizations, etc. Ensures staff members provide military members with information regarding their benefit selections (i.e. life insurance and designation of beneficiary), identify documentation required to update Defense Enrollment Eligibility Reporting System (DEERS), understand requirements to issue identification cards, etc. Provides oversight on the processing of records for separation/discharge to include: proper identification and crediting of MOS, awards, training, dates of service, type of discharge, computation of total creditable service, etc. (5) Accomplishes and oversees the accomplishment of technical support work in the program area assigned with the assistance of subordinate employees which may be Active Guard Reserve (AGR), full time Technician, or civilian.

Performs limited supervisory duties which include assignment and review of work on a daily, weekly, or monthly basis; assure that production and accuracy requirements are met; approval of leave; effect minor disciplinary actions i.e., warnings or reprimands; identify training needs; and recommend performance standards and ratings. (6) Performs other duties as assigned.

How you will be evaluated

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience.

If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Your qualifications will be evaluated on the above general and specialized experience, to include following competencies- knowledge, skills, abilities (KSAs): Knowledge of, and skill in applying, fundamental military human resource management principles and practices; and standardized analytical and evaluative methods and techniques in order to provide technical expertise and guidance as well as management advisory services to resolve factual and procedural issues within the particular area of assignment.

In-depth knowledge of applicable regulations relating to the field of military human resources management and the area of assignment. Knowledge of the organizational structure and requirements of the ARNG for that state suitable to provide advice to commanders, unit administrators, and military members concerning the area of program specialty.

Ability to communicate effectively both orally and in writing, with individuals, supervisors, and management.

Documents you must provide

• To apply for this position, you must submit a complete Application Package which includes: 1.
• Resume: showing work schedule, hours worked per week, dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.) of employment and duties performed.
• DO NOT COPY THE GENERAL, SPECIALIZED EXPERIENCE, KSAs AND DUTIES WORD FOR WORD AND PLACE INTO YOUR RESUME; YOU MUST DESCRIBE YOUR PERSONAL EXPERIENCE AS IT PERTAINS TO EACH STATEMENT.
• Current Military Branch Career Data Brief: Air- Career Data Brief: can be obtained through vMPF using the following steps: Navigate to *** > Login > Career Data Brief (CDB) > View CDB > Print to Microsoft PDF > Save as a PDF.
• Army- Soldier Talent Profile: can be obtained through IPPS-A using the following steps: Navigate to *** Login > PKI Login > (login with CAC) > OK > My Soldier Talent Profile > Print.
• From here, you save the document as a PDF.
• If you are not currently serving in a Military compacity (any Branch or Service), please provide a letter of intent to join the National Guard.
• Failure to provide proper documents may result in disqualification.

What to expect next

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position once the announcement has closed. After the evaluation is complete, you will receive another notification regarding the status of your application.

Additional information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (Register | Selective Service System : Selective Service System (sss.gov)).

ADDITIONAL REQUIREMENTS/CONDITIONS OF EMPLOYMENT: Males born after 31 December 1959 must be registered for Selective Service. Federal employment suitability as determined by a background investigation. May be required to successfully complete a probationary period.

Participation in direct deposit is mandatory.

Must be able to obtain/maintain appropriate security clearance This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968.

An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position. Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.

Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day. The duties and responsibilities of your job may significantly impact the environment.

You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.