HUMAN RESOURCES SPECIALIST (MILITARY)

About the role

THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION.

This National Guard position is for a Human Resources Specialist, Position Description Number D3020000, and is part of the 158th Force Support Squadron of the Vermont Air National Guard

What you will do

• Coordinates Personnel Management Activities.
• Serves as a technical and subject matter expert on military personnel management policies, procedures, and regulations.
• Provides guidance and training to lower graded HR Specialists on various personnel actions, including promotions, reassignments, evaluations, and awards, to ensure alignment with mission requirements and organizational goals.
• Creates, reviews and develops performance standards, assists in setting expectations, and provides feedback on work quality, performance and progress for subordinate administrative personnel.
• Prepares, awards, and disciplinary documentation for supervisory review and action as required.
• Identifies developmental needs and coordinates training to improve staff proficiency.
• Assists in managing leave schedules to maintain adequate staffing levels.
• Identifies and refers complex military and civilian personnel issues to supervisor and works closely with Force Support Squadron, State Human Resources Office, and other supporting organizations, as needed, to find resolutions to issues.
• Human Resources and Administrative Support Functions.
• Coordinates human resources and administrative support for military personnel within the unit.
• Serves as primary contact for unit level military personnel matters, assisting supervisors and commanders with policies and programs.
• Collects, analyzes, and compiles personnel data for reports and briefings.
• Collaborates with Force Support Squadron and other agencies to resolve personnel issues and implement policy changes.
• Maintains accuracy and integrity of personnel electronic records and data systems.
• Supports workflow and task assignments among personnel specialists to ensure timely completion of work.
• Ensures quality control of personnel documentation and supports personnel accountability programs, including Air Force Personnel Accountability and Assessment System (AFPAAS).
• Specialized Functional Areas and Program Management.
• Serves as lead for two or more specialized functional areas supporting unit operations, ensuring compliance with Air Force policies.
• Key areas include: Administration: Oversees preparation and publication of personnel documents and orders using automated systems.
• Provides training and guidance on Defense Travel System (DTS) administration, including profile management, report generation, and finance process support.
• Supports official mail operations and government purchase card activities of the assigned organization.
• Personnel: Administers and manages personnel records, evaluations, awards, promotions, leave programs, and official correspondence.
• Provides expert advice on military personnel programs, including policy interpretation and procedural guidance.
• Maintains personnel electronic records ensuring compliance with Air Force directives.
• Provides customer assistance, analyzes personnel data trends, and prepares reports to support leadership decision-making.
• Unit Deployment Management: Oversees unit deployment readiness by maintaining deployment documentation, coordinating with Installation Deployment Officer (IDO), and monitoring unit status through Logistics and Personnel Management Software and systems.
• Ensures timely preparation and processing of deployment and redeployment actions and documentation to support unit member deployment and redeployment.
• Training: Plans and coordinates unit training program activity.
• Advises and communicatees with unit commanders, Base Education and Training Management office, and unit training managers on training options, scheduling, and compliance with standards to ensure training requirements are met to maintain combat readiness.
• Program and Special Duties Management: Administers, oversees, or assists with special programs including Government Purchase Card, Defense Travel System, Unit Drug Demand Reduction, Security, and Unit Recognition programs for regulatory compliance and to provide advisory support as needed.
• The incumbent provides limited supervisory oversight, including assigning tasks, monitoring progress, and providing feedback to lower-graded employees.
• These duties constitute less than 25% of the incumbent's time and are performed under the guidance of the GS-11 Supervisory HR Specialist.
• Appraises subordinate workers' performance with the approval of the GS-11 Supervisory HR Specialist.
• Recommends awards when appropriate and approves within-grade increases, subject to GS-11 review.
• Initiates action to correct performance or conduct problems and effects minor disciplinary measures such as warnings and reprimands, with final approval from the GS-11.
• Recommends action in more serious disciplinary matters to the GS-11 Supervisory HR Specialist.
• Identifies employee developmental needs and provides or arranges for training (formal and on-the-job) to maintain and improve job performance. **REFER TO PD FOR FULL LISTING OF DUTIES/RESPOINSIBILITIES**

Education

There are no specific educational requirements for this vacancy.

How you will be evaluated

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience.

If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Please be advised that the applicant rating will be evaluated on the following occupational competencies: 1. Accountability 2. Teamwork 3.

Oral Communication 4. Customer Service 5. Integrity/Honesty

Documents you must provide

• To apply for this position, you must submit a complete Application Package which includes: 1.
• Resume: resume must show relevant experience, where you worked, job title, detailed duties and accomplishments written in your own words (Do not plagiarize), employer's name and address, supervisor's name and phone number, starting and ending dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.), hours per week and salary.
• If you are a current Federal employee or previous Federal employee, provide your position title, pay plan, series and grade.
• Your detailed experience should be listed under each job title with starting and ending dates.
• Resume must show applicants name and contact information.
• AGO-VT Form 690-5, Military Experience and Education Resume (All applicants, currently serving in the military, prior-service and civilians MUST complete the name block and military affiliation block of the AGO-VT Form 690-5 and sign and date the form).
• Other supporting documents (as applicable) For current Federal employees: Latest SF 50, Personnel Action.
• DD-214 Transcripts Certifications Helpful Hints for Applying: - Ensure that your resume contains your full name, address and phone. - Include details about the experience that relates to the position you are applying for. - Be specific and always include Month and Year for the dates of your experience. - Be sure to include your applicable military experience and explain the duties of the MOS/AFSC held.
• In describing your experience, please be clear and specific.
• Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position.
• If you are using education to qualify for this position or education is a mandatory requirement to meet qualifications, You must submit copies of college transcripts that identify each course, the college or university, semester or quarter hours earned, grade and grade-point received.
• Submitting a certificate or a degree will not suffice.
• You must submit transcripts when required.
• Photocopies are acceptable.
• If you have been or currently are a Federal Civil Service employee, please submit a copy of your last Notification of Personnel Action, Form SF-50 if applicable.

What to expect next

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

Additional information

-This is not a permanent appointment. -This is an indefinite tenure appointment not to exceed 09/30/2028 -The incumbent will be separated at the expiration of the term of appointment. -This position is eligible to Situational Telework which occurs on an occasional non-routine or ad hoc basis.

This is an excepted appointment with indefinite tenure, made for an initial period of 13 months with the potential for extensions in increments of 1 year or less up to a total of 4 years. Appointees do not acquire permanent status or career-conditional employment through an appointment.

Employees are eligible to participate in most of the benefit programs available to permanent federal employees, e.g., the Federal Employees Health Benefits (FEHB), Federal Employees Group Life Insurance Program (FEGLI), Federal Employees Retirement System (FERS) and the Thrift Savings Plan (TSP).

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (***).

Vermont Army National Guard personnel who are bonus recipients/student loan repayment program recipients may have their benefits terminated and/or recouped if selected as a Permanent/Indefinite Military Technician. Applicants should contact the VTARNG Incentive Manager to determine any possible termination and/or recoupment actions that may result from accepting this position.