GENERAL SUPPLY SPECIALIST - TITLE 5

About the role

THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION This National Guard position is for a General Supply Specialist, Position Description Number T58019P1 and is part of the 165th Logistics Readiness Squadron, Garden City, Georgia. This is a full-time, Excepted Term, position which does not require Georgia Air National Guard Membership.

Area of Consideration: All United States Citizens.

What you will do

• Performs analysis on a wide range of technical squadron functions by analyzing historical and current data and identifying deficiencies or potential problems during surveillances or staff assistance visits.
• Evaluates unexpected fluctuations or trends in statistics, resolves discrepancies, and makes recommendations for change when problems are identified that adversely affect operations.
• Performs analysis on current or potential problems identified by flight management.
• Compares supply performance and maintenance interface data with prescribed standards to identify the effectiveness of supply support.
• Performs in-depth research and special analyses and makes appropriate recommendations for improvement.
• Facilitates corrective measures when specific actions are required by other elements.
• Serves as the point of contact for all customer problems unresolved at flight level.
• Utilizes computer software programs, spreadsheets, databases and graphics to collect, organize, analyze, display, and/or brief management information to customers and/or squadron management staff.
• Monitors inventory losses by analyses of inventory discrepancies, adjustments, and trends to ensure the integrity of the base resources management system.
• Receives incoming shipment discrepancy reports and evaluates and performs analyses on incoming and outgoing reports to ensure the effectiveness of the Supply Discrepancy Report (SDR) program.
• Develops, coordinates, and publishes local supplements and makes recommendations to assist in the development of major command (MAJCOM) supplements to Air Force (AF) manuals and instructions applying to the Standard Base Supply System (SBSS).
• Drafts and finalizes operating instructions, which include but are not limited to, alert plans, duty hour, and designation of delivery locations.
• Recommends changes to higher headquarters when standard procedures are inadequate or erroneous.
• Documents findings for problems that can not be resolved and forwards compiled data to higher echelons for study and resolution.
• Manages the General Support Division (GSD) and monitors the Material Support Division (MSD) of the Air Force Supply Management Activity Group (SMAG) at base level.
• Develops and maintains trend analysis for stock fund operations and formulates long and short-range projections.
• Is a member of the Financial Working Group (FWG) and a technical advisor to the Financial Management Board (FMB) and base organizations on the problems affecting the stock fund and Operation & Maintenance (O&M) budget as well as supply and equipment financial management.
• Briefs upper level supervisors and managers in the interpretation of supply/financial management data reports.
• Coordinates the preparation and submission of the initial and revised stock fund budget call with the GLSC.
• Analyzes financial transactions to detect errors and initiates corrective action.
• Coordinates with the GLSC funds manager for the approval of free issue, forced credit turn-ins, and adjusted stock level requests.
• Serves as the approval level authority for all inventory adjustments affecting the General Support Division stock fund.
• Coordinates with the GLSC/SMAG for all adjustments affecting the Material Support Division stock fund.
• Ensures supporting documentation is attached and certification/approval signatures are obtained on the original Consolidated Inventory Adjustment Document Register (M10) and forwarded to the Customer Support Liaison Element within 30 days of completion.
• Analyzes and forecasts financial data to the Wing Finance function, Financial Management Board, and Maintenance Group regarding impact of Stock Number User Directory (SNUD) price changes that affect obligations.
• Initiates reverse post actions as required.
• Reviews and certifies organization cost center records.
• Maintains and monitors files and listings associated with organization effectiveness and corrects data to ensure accurate calculations of future year funding and flying hour program.
• Scrutinizes the operations of all Logistics Readiness Squadron functions by conducting internal surveillances.
• Develops and maintains a schedule for regular and/or periodic surveillance visits to all elements.
• Researches and develops checklists and exercises internal management controls within the LRS.
• Conducts an exit briefing to discuss identified deficiencies and resolve differences of opinion.
• Provides a detailed written report of inspection to include procedural clarification to eliminate non-compliance.
• Drafts replies and provides follow-up for inspection, audit or staff reports.
• Advises management of compliance and/or procedural changes by squadron or supported activities.
• Perform other duties as assigned.

Education

ARE YOU USING YOUR EDUCATION TO QUALIFY?

You MUST provide transcripts to support your educational claims.

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements.

You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program.

It is your responsibility to provide such evidence when applying.

How you will be evaluated

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience.

If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics): Data Analysis and Decision Making

Documents you must provide

• You are required to provide documentation that supports the eligibility and qualification claims made in your resume and assessment questionnaire.
• You must submit the applicable documents listed here and those listed with the eligibilities you select in the announcement questionnaire with your application package.
• Applicants who do not provide supporting documentation that fully support their claims will not be referred to the hiring manager.
• Cover letter is optional.
• A complete resume is required.
• Your resume must show relevant experience, job title, duties and accomplishments.
• Your resume must show complete information for each job entry to support minimum qualifications.
• The following information should be provided in your resume, but it is acceptable to provide elsewhere in your application package: employer's name, starting and end dates (Mo/Yr.), hours per week, and pay plan, series and grade level (e.g. GS-0201-09) for relevant federal experience.
• TIP: A good way to ensure you include all essential information is to use the Resume Builder in USAJOBS to create your resume.
• Are you applying for a promotion?
• If you are a current GS employee applying for a higher grade than the grade that you currently hold you must provide an SF-50 that shows that you have held the next lower grade for at least one year.
• Some SF-50s effective within the last 52 weeks will not demonstrate you have held the next lower grade for at least one year (e.g. General Adjustment SF-50 from this year).
• In many cases, we need to see two (2) SF-50s to determine time-in-grade and eligibility for promotion.
• If you are a DoD employee, you can obtain a copy of your SF- 50(s) from MyBiz.
• Are you claiming membership in any professional organizations, or possession of a license, certificate or credentials?
• Check the Conditions of Employment section above to see if any are required.
• If you claim membership, license, certification, or credentials, you must submit a copy of said document in your application package.
• Are you using education as a substitute for some or all of the experience requirement?
• Is there a basic education requirement for this position?
• Check the Education section above to see what is allowed and what is required.
• Any claims you make in your resume or assessment questionnaire regarding education or degrees MUST be supported by official or unofficial transcripts or a list of courses, grades earned, completion dates, and quarter and semester hours earned issued from your school.
• While unofficial transcripts are acceptable for initial application, an official transcript will ultimately be required if you are selected for the position.
• You may submit a copy your degree(s) if specific coursework does not have to be verified.
• Claims for approved "grandfather" clauses must be fully supported with documentation.
• Are you a veteran claiming 5-point veterans' preference or claiming sole survivorship preference?
• You must submit a copy of your latest DD-214 Certificate of Release or Discharge from Active Duty (any copy that shows all dates of service, as well as character of service [Honorable, General, etc.] is acceptable) OR a VA letter that shows dates of service or service connected disability AND character of service.
• If you have more than one DD-214 for multiple periods of active duty service, submit a copy for each period of service.
• If you were issued a DD-215 to amend aforementioned information on the DD-214 you must submit that too.
• If you are not sure of your preference eligibility, visit the Department of Labor's website: Veterans' Preference Advisor Are you a disabled veteran or claiming 10-point veterans' preference?
• If you are eligible to claim 10 point veterans preference you must submit a DD-214 Certificate of Release or Discharge from Active Duty as described above for 5-point preference.
• You must also provide the applicable supporting documentation of your disability (e.g. disability letter from the VA) as described on Standard Form-15 (SF-15). ***
• Are you an active duty service member?
• Active Duty Service Members are required to submit a statement of service printed on command letterhead and signed by the command.
• The statement of service must provide the branch of service, rate/rank, all dates of service, the expected date of discharge and anticipated character of service (Honorable, General, etc.).
• Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office.
• Some supplemental documents contain personal information such as SSN and DOB and some documents such as military orders and marriage certificates may contain personal information for someone other than you.
• You may sanitize these documents to remove said personal information before you submit your application.
• You must provide an un-sanitized version of the documents if you are selected.

What to expect next

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

Additional information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (***).