Human Resources Specialist (Information Systems) (Title 5) (Permanent)

About the role

THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.

This National Guard position is for a Human Resources Specialist (Information Systems) (Title 5) (Permanent), Position Description Number T5020P01 and is part of the VA HRO, National Guard.

What you will do

• Serves as the state technical advisor for HR Information Systems (automated personnel systems, automated records management systems, case management systems, personnel records applications, HR In-Processing via virtual platforms, and virtual personnel services) with a thorough understanding of HRO functional areas and internal processes (e.g., Staffing, Benefits, etc.) and how those inter-relationships impact processing of personnel actions.
• Works to resolve complex issues that arise which impact multiple functional areas within the HRO.
• Plans, organizes, manages, and performs duties necessary to accomplish information systems management functions in support of HR programs essential to state Army/Air National Guard operations, training, and readiness missions.
• Provides technical support services to system users in the field.
• Develops and interprets policy for HRO functional areas as it relates to HR information systems and applications.
• Develops impact statements and recommends changes as deemed necessary which may be adopted as internal policy.
• Provides advice to HRO staff and serviced organization officials to ensure timely implementation of new subsystems and/or enhancements to new or existing systems.
• Assists with technical, functional, and communications problems of HR applications.
• Develops local policies/Standard Operating Procedures (SOPs) to implement changes or new programs to improve civilian personnel management operations.
• Develops state unique quality control (QC) program queries to ensure OPM/DoD standardization is met.
• Works with HRO functional areas to identify and correct invalid data.
• Analyzes quality control queries, personnel/payroll data reconciliation, rejected actions and reports to determine trends, problem areas and recommends modifications.
• Follows up to ensure corrective action is accomplished.
• Manages access for all HR information systems including accountability, verification, and validation of resources.
• Performs user account management services by identifying user additions, modifications, deletions, group assignments, and system privileges.
• Coordinates with appropriate personnel on resolving firewall/server issues too difficult to resolve by the specialist.
• Resolves printer and client-server issues.
• May have limited leader responsibilities.
• Distributes and balances workload among Information System employees.
• Gives on-the-job training to lower-graded employees.
• May approve emergency leave for assigned employees in extenuating circumstances.
• Provides input into annual performance appraisals.
• Resolves simple complaints and grievances, referring the more serious ones to the supervisor.
• Recommends training needs for employees.
• Provides input to the supervisor concerning selections, promotions, reassignments, and recognition of outstanding performance.
• Performs other duties as assigned.

Education

You must provide transcripts or other documentation to support your Educational claims.

To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.

How you will be evaluated

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience.

If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

Documents you must provide

• To apply for this position, you must submit a complete Application Package which includes: 1.
• Your resume showing: Contact Information-your name and the best way to contact you.
• Relevant work experience-include the employer's name, job title, start and end dates (month/year), the number of hours worked per week and describe how you meet the required qualifications of the job.
• Federal jobs should include series and grade.
• Education, certifications or licensures.
• Other supporting documents: Most recent SF50 for current Federal Technicians.
• 3.Transcripts: If using education as a substitute for specialized experience.
• Priority Placement Program 1.
• Applicants claiming Priority Placement Program, DoD Military Reserve (MR) and Help National Guard (NG) Technician Eligible must submit the following documentation: - Military Reserve and National Guard Technician PPP Self Certification Checklist (DD 3145-3). - Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility. -Notice of Separation confirming of eligibility.
• Applicants claiming Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement must submit the following documentation: - Military Reserve and Technician Disability PPP Self Certification Checklist (DD 3145-2). -Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility. - Notice of Separation confirming of eligibility.
• Applicants claiming DOD Retained Grade Preference must submit the following documentation: -Retained Grade PPP Self-Certification Checklist. -RIF change-to-lower-grade notice. -SF-50 reflecting the RIF change to a lower grade.
• Veterans Preference (Applicants must submit documentation for Veterans Preference.
• If no documents are provided the agency cannot establish Veterans Preference and will not begiven preference.) If you are claiming veterans' preference, please submit the following documents.
• Please see Feds Hire Vets for detail.
• Veterans claiming 5-point veterans' preference must submit legible copy of yourDD214(s) that indicates the Character of Service at discharge.
• 5-point preference will not be granted if appropriate documentation is not submitted with your application.
• 30% Disabled Veterans must submit legible copy of your DD214(s) that indicates the Character of Service at discharge, and VA Disability Letter with percentage of disability OR documentation of disability determination from a branch of the Armed Forces which reflects a compensable service-connected disability of 30% or more.
• Other 10-point Preference Eligible must submit legible copy of your DD214(s) that indicates the Character of Service at discharge and provide documentation of your other10-point preference.
• If claiming 10 point preference, you must provide required documentation described on the back of theSF-15 which proves that you are entitled to such preference.
• 10-point preference will not be granted if appropriate documentation is not submitted with your application.
• If you are a current active-duty military member who does not have a DD214 and is claiming preference under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces indicating that you will be discharged or released under honorable conditions from active duty within 120 days from the date on the certification.
• Certifications must be on letterhead from the appropriate military branch and include the following information: military dates of service and expected discharge or release date, character of service, military rank, type of discharge and date when terminal leave will begin.
• Certifications must be signed by, or by direction of military members' military personnel off ices, unit commanders or higher headquarters.
• These documents must be submitted for your application to be considered complete.
• If you do not submit all the above referenced documents your application WILL NOT be forwarded to the nominating official.
• If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, your application can and will be disqualified.
• Please follow all instructions carefully.
• Errors or omissions may affect your qualifications.
• If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may be rendered disqualified, and you will no longer be considered for this position.

What to expect next

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

Additional information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (Register | Selective Service System : Selective Service System (sss.gov)).