Human Resources Assistant (Talent Acquisition), NB-0203-IV

About the role

As a Human Resources Assistant, you will perform a variety of administrative duties using various types of software and/or HR-related systems (e.g., Microsoft Office, HR Connect, e-Time, eOPF, NFC, etc.). Maintain the Electronic Official Personnel Folders (EOPFs) for agency employees and process a variety of personnel actions.

This position is located in Office of Management, Human Capital, Talent Acquisition, Washington, DC.

What you will do

• Prepare, review and code a variety of personnel actions and related documents for final review and signature and input into an automated personnel system.
• Input and validate a variety of position description and organizational information from various HR databases and reports; perform consistency reviews to assure accuracy of the data; and initiate corrective actions when necessary.
• Verify employment records of new employees and coordinate and conduct the new employee orientation process.
• Process related personnel forms, ensure confidentiality of various files and the maintenance of appropriate records.
• Process appropriate clearance forms when employees separate from the OCC.
• Counsel employees on requirements for applying for vacancies and exercising benefits options.
• Develop and maintain administrative manuals and technical tracking systems to document work flows, operating processes and procedures to ensure consistency in the delivery of human resource management services; track human resources actions and activities related to assigned units in general.
• Independently gather, compile, and organize statistical data and information in the preparation of special reports requested by managers in Talent Acquisition.
• Prepare a wide range of reports, ensuring the accuracy and timeliness of the data.

Requirements

• This position requires that the successful candidate undergo personnel vetting, which includes a background investigation and enrollment upon onboarding into "Continuous Vetting." Enrollment in Continuous Vetting will result in automated record checks being conducted throughout one's employment with Treasury.
• The successful candidate will also be enrolled into FBI's Rap Back service, which will allow Treasury to receive notification from the FBI of criminal matters (e.g., arrests, charges, convictions) involving enrolled individuals in near real-time.
• There are three key documents that contain important information about your rights and obligations.
• Please read and retain these documents: Noncriminal Justice Applicant's Privacy Rights, for those who undergo an FBI fingerprint-based criminal history record check for personnel vetting, which includes Rap Back, FD-258 Privacy Act Statement - FBI (this is the same statement used when your fingerprints are submitted as part of your background investigation), and SEAD-3-Reporting-U.pdf (dni.gov), (applicable to those who hold a sensitive position or have eligibility for access to classified information).
• Complete a one-year probationary period (unless already completed).
• Complete a background investigation (unless already completed).
• Complete a Declaration for Federal Employment to determine your suitability for Federal employment.
• Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
• Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9.
• Federal law requires verification of the identity and employment eligibility of all new hires in the U.S. Click here for important information about OCC ethics standards, such as the requirement that new hires divest their bank securities.

Education

Education cannot be used to qualify for this position.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above. Your application package includes your resume, responses to the online questions, and required supporting documents.

Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a "not qualified" determination. Once the announcement closes, we will conduct a review of your application package to verify your eligibility and qualifications.

If you are found qualified, your application will move forward to additional phases of the review process. Minimum Qualifications: Once the application process is complete, Human Resources or Subject Matter Expert (SME) will review the first two pages of your resume and supporting documentation to determine whether you meet the minimum job qualifications.

Resume Evaluation Panel Review: After it has been determined that you meet the minimum qualifications, Subject matter experts (SMEs) may review the first two pages of your resume to determine your technical qualifications for this position based on the required competencies. Additional documentation (e.g., cover letter, links embedded in your resume) may not be considered.

OR Structured Interview Panel Review: After it has been determined that you meet the minimum qualifications, Subject Matter Experts (SMEs) or hiring manager may conduct a structured interview to measure job-related competencies by systematically inquiring about behavior in past experiences and/or proposed behavior in hypothetical situations.

Your application and resume should demonstrate that you possess the following competencies.

Do not provide a separate narrative written statement.

Rather, you must describe in your resume how your past work experience demonstrates that you possess the competencies identified below. Use specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position.

Rating: Your application package will be evaluated in the following areas: Human Capital Operations Business Technology Customer Service Attention to Detail Oral Communication Written Communication Planning/Organizing Problem Solving Teamwork Your application package will be rated and ranked among others, based on your responses to the online questions regarding your experience, education, training, performance appraisals and awards relevant to the duties of this position.

Your rating may be lowered if your responses to the online questions are not supported by the education and/or experience described in your application. Current OCC employees must have a performance rating of at least Fully Successful (i.e., Level 3) to be eligible for promotion.

Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview. If you are a displaced or surplus federal employee eligible for the Career Transition Assistance Plan (CTAP), you must be rated as well-qualified to receive special selection priority.

"Well-qualified" means that in addition to meeting the minimum qualification requirements and selective placement factor(s), if applicable, you must receive a score of 85 or higher.

Documents you must provide

• 1) A resume, 2) vacancy question responses, and 3) submission of any required documents.
• Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible).
• Note: Please ensure that all bank, financial, and other confidential or sensitive information is removed/redacted from each document.
• RESUME: All applicants are required to submit a resume by either creating one in USAJOBS or uploading one of their own choosing.
• (Cover letters are optional.)To receive any credit for relevant experience, please list the month/year and number of hours worked for experience listed on your resume.
• We suggest you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to these questions.
• Please review Resume Tips.
• OPTIONAL DOCUMENTS: In addition, you may submit the following: - Cover letter - Recent performance evaluation (be sure to redact/remove all sensitive information prior to submitting).

What to expect next

To verify the status of your application, log into your USAJOBS account (***), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: ***

Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.

Additional information

Salary range includes 25.72% geographical pay. If you are a current OCC employee who previously received a waiver determination permitting you to retain bank securities due to extenuating circumstances, please note that this determination may be rescinded if the nature of your duties changes.

We strongly suggest that you discuss the potential implications of any change in duties on a prior securities determination with your ethics official. We may select from this announcement or any other source to fill one or more positions. Click all links in this vacancy announcement to view additional information and instructions.

Must be a U.S. citizen or U.S. National - Please refer to "Conditions of Employment." Click "Print" to review the entire announcement before applying.

The Fair Chance to Compete for Jobs Act prohibits the Department of Treasury and its bureaus from requesting an applicant's criminal history record before that individual receives a conditional offer of employment. In accordance with 5 U.S. Code § 9202(c) and 5 C.F.R § 920.201 certain positions are exempt from the provisions of the Fair Chance to Compete Act.

Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint to the Department of Treasury by email at, ***. To learn more, please visit our page at: Treasury.gov/fairchanceact.

Optional Essay Questions: Applicants may choose to respond to four short essay questions (200 words max each) to help us better understand your alignment with the agency's mission. These responses are optional and will not affect the applicant's eligibility. All newly appointed employees to the competitive service are subject to a probationary period.

During this time, your performance, conduct, and suitability for continued employment will be evaluated. You will not automatically convert to permanent status at the end of the probationary period. Your supervisor must affirmatively determine that continued employment is in the best interest of the Federal service.

If no certification is made before the probationary period ends, your appointment will be terminated. You are encouraged to actively engage with your supervisor, seek feedback, and understand role expectations. Additional guidance and support will be provided during onboarding.