GENERAL SUPPLY SPECIALIST

About the role

THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION.

This position is for a GENERAL SUPPLY SPECIALIST, Position Description Number D1958000, and is part of the Montana Air National Guard, 120 LGR. Selecting Official: SMSgt Brandie Moore *Also advertised Title 5 at announcement number MT-13062799-T5-26-597

What you will do

• Performs analysis on a wide range of technical squadron functions by analyzing historical and current data and identifying deficiencies or potential problems during surveillances or staff assistance visits.
• Evaluates unexpected fluctuations or trends in statistics, resolves discrepancies, and makes recommendations for change when problems are identified that adversely affect operations.
• Performs analysis on current or potential problems identified by flight management.
• Compares supply performance and maintenance interface data with prescribed standards to identify the effectiveness of supply support.
• Performs in-depth research and special analyses and makes appropriate recommendations for improvement.
• Facilitates corrective measures when specific actions are required by other elements.
• Serves as the point of contact for all customer problems unresolved at flight level.
• Utilizes computer software programs, spreadsheets, databases and graphics to collect, organize, analyze, display, and/or brief management information to customers and/or squadron management staff.
• Monitors inventory losses by analyses of inventory discrepancies, adjustments, and trends to ensure the integrity of the base resources management system.
• Receives incoming shipment discrepancy reports and evaluates and performs analyses on incoming and outgoing reports to ensure the effectiveness of the Supply Discrepancy Report (SDR) program.
• Develops, coordinates, and publishes local supplements and makes recommendations to assist in the development of major command (MAJCOM) supplements to Air Force (AF) manuals and instructions applying to the Standard Base Supply System (SBSS).
• Drafts and finalizes operating instructions, which include but are not limited to, alert plans, duty hour, and designation of delivery locations.
• Recommends changes to higher headquarters when standard procedures are inadequate or erroneous.
• Documents findings for problems that can not be resolved and forwards compiled data to higher echelons for study and resolution.
• Manages the General Support Division (GSD) and monitors the Material Support Division (MSD) of the Air Force Supply Management Activity Group (SMAG) at base level.
• Develops and maintains trend analysis for stock fund operations and formulates long and short-range projections.
• Is a member of the Financial Working Group (FWG) and a technical advisor to the Financial Management Board (FMB) and base organizations on the problems affecting the stock fund and Operation & Maintenance (O&M) budget as well as supply and equipment financial management.
• Briefs upper level supervisors and managers in the interpretation of supply/financial management data reports.
• Coordinates the preparation and submission of the initial and revised stock fund budget call with the GLSC.
• Analyzes financial transactions to detect errors and initiates corrective action.
• Coordinates with the GLSC funds manager for the approval of free issue, forced credit turn-ins, and adjusted stock level requests.
• Serves as the approval level authority for all inventory adjustments affecting the General Support Division stock fund.
• Coordinates with the GLSC/SMAG for all adjustments affecting the Material Support Division stock fund.
• Ensures supporting documentation is attached and certification/approval signatures are obtained on the original Consolidated Inventory Adjustment Document Register (M10) and forwarded to the Customer Support Liaison Element within 30 days of completion.
• Analyzes and forecasts financial data to the Wing Finance function, Financial Management Board, and Maintenance Group regarding impact of Stock Number User Directory (SNUD) price changes that affect obligations.
• Initiates reverse post actions as required.
• Reviews and certifies organization cost center records.
• Maintains and monitors files and listings associated with organization effectiveness and corrects data to ensure accurate calculations of future year funding and flying hour program.
• Scrutinizes the operations of all Logistics Readiness Squadron functions by conducting internal surveillances.
• Develops and maintains a schedule for regular and/or periodic surveillance visits to all elements.
• Researches and develops checklists, and exercises internal management controls within the LRS.
• Conducts an exit briefing to discuss identified deficiencies and resolve differences of opinion.
• Provides a detailed written report of inspection to include procedural clarification to eliminate non-compliance.
• Drafts replies and provides follow-up for inspection, audit or staff reports.
• Advises management of compliance and/or procedural changes by squadron or supported activities.
• Monitors higher headquarters special interest items and establishes special interest items at base level to correct local identified problems.
• Performs other duties as assigned.
• (A Position Description can be obtained from HRO upon request.)

How you will be evaluated

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience.

If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Documents you must provide

• To apply for this position, you must submit a complete Application Package which includes: 1.
• Your resume showing: Contact Information-your name and the best way to contact you.
• Relevant work experience-include the employer's name, job title, start and end dates (AT LEAST MONTH/YEAR - MONTH/YEAR), the number of hours worked per week and describe how you meet the required qualifications of the job.
• Federal jobs should include series and grade.
• Education, certifications or licensures.
• For additional information on what to include in your resume, click here.
• Transcripts: MUST submit transcripts if using education or a combination of education and specialized experience to qualify for this position.

What to expect next

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

Additional information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (Register | Selective Service System : Selective Service System (sss.gov)).