Case Processing Specialist

About the role

This position is located in the District of Columbia Court of Appeals, Public Office Division. The Public Office division receives incoming documents, dockets filing and pleadings; maintaining official case files; answering public inquiries; providing internal mail service; and supporting courtroom operations. The Public Office is under the authority of the Clerk of the Court.

What you will do

• Processes all newly filed notices of appeal, petitions for review of agency decisions, special writs, writs of mandamus, applications for allowance of appeals, and bar governance matters.
• Dockets all relevant information, setting and assigning case tickets.
• Proofreads all elements of each new appeal and consults with the supervisor as needed.
• Identifies discrepancies in case records and refers complex issues to the supervisor.
• Processes and maintains assigned case files using established court procedures.
• Reviews legal findings for completeness and procedural compliance.
• Ensures all submissions are properly coded and are in compliance with court rules, and dockets or rejects submissions in line with Public Office procedures.
• Engages and communicates with parties regarding non-compliant submissions and recommends appropriate actions for resolution.
• Coordinates with Court of Appeals and Superior Court staff to secure inmate information from the applicable D.C. or Federal systems.
• Maintains and distributes informational materials and updates litigant, entity, and attorney data as needed.
• Provides in-person office coverage on a rotating schedule.

Requirements

• Must be a current District of Columbia Court employee.
• To determine eligibility, employees should refer to policies 200 and 210.

Education

At a minimum, candidates must possess a high school diploma or GED.

You must upload a copy of your college transcript or degree for consideration.

The transcript must show the name of the college or university, your name, degree conferred date, a list of courses with credit hours, major(s), and grade-point average or class ranking.

Foreign Education: If you are using foreign education to meet qualification requirements, you must upload a Certificate of Foreign Equivalency with your transcript at the time of application to receive credit for that education. For further information, visit: ***

How you will be evaluated

Upon receipt of your complete application package, a review of your application will be made to ensure that you meet the basic qualification requirements. Answers submitted in the questionnaire must be supported by your resume. Your resume must reflect the relevant experience and demonstrate that you meet the minimum qualifications, or your application will not be considered.

You may preview the assessment questionnaire by clicking here: ***

Documents you must provide

• Resume Completed Vacancy Questionnaire Documentation /Proof of Education (e.g. copy of college transcript or degree if qualifying based on education higher than a high school diploma)

Benefits

This is not a federal position. The District of Columbia Courts is an independent branch of the District of Columbia Government and is not under the authority of the City Mayor or the D. C.

Council. DC Courts' appropriation comes directly from Congress. All DC Courts non-judicial employees receive federal benefits for the following programs: Life Insurance, Retirement Benefits, Health Insurance and Workers Compensation.

Please click on the following for more information about these benefits: *** The DC Courts leave policy is as follows: Annual Leave: New full-time employees earn four (4) hours of annual leave biweekly.

After three years of service this increases to six (6) hours biweekly, and at 15 years it increases to eight (8) hours biweekly. Most military, federal and District of Columbia government service counts toward the time required to go into the next higher annual leave category. Employees can carry over no more than 240 hours of annual leave into the next leave year.

Sick Leave is used for personal medical needs, care of a family member, or adoption related purposes. Full-time employees earn four (4) hours of sick leave biweekly. This leave can be accrued without limit.

In addition to the federal health plans, the DC Courts offer employees supplemental vision and dental plans as well as a commuter transit benefit subsidy, for a maximum of $150 a month. There are 26 pay periods in the year.

What to expect next

Once your completed application is received, the qualified candidates will be referred to the hiring manager for further consideration and possible interview. All applicants will be notified of the final outcome.

Additional information

This job is being filled by an alternative hiring process and is not in the competitive Federal civil service. All required information must be received by the vacancy announcement closing date.