Administrative Officer

About the role

The position is located in the Office of the General Counsel, Executive Office for Immigration Review, U.S. Dept. of Justice. This position directs administrative operations for the OGC and advises senior leadership on budget, human resources, organizational management, and administrative services. It also coordinates resources and leads administrative staff.

This is a Competitive Service position; additional positions may be filled from this announcement within 90 days of certificate issuance.

What you will do

• Directs administrative programs and services supporting organizational operations and advises senior leadership on administrative policy, procedures, organizational structure, and resource utilization.
• Manages budget and financial resources by developing budget plans, monitoring expenditures, analyzing funding requirements, and recommending resource allocations to support mission priorities.
• Advises management on human resources administration, including staffing, performance management, awards, pay, leave, training, and workforce utilization.
• Coordinates administrative services with internal and external organizations to address operational requirements involving facilities, travel, security, property, supplies, payroll, and related support functions.
• Evaluates administrative programs, policies, and work processes to identify operational issues and recommend improvements that increase organizational effectiveness.
• Represents organizational administrative interests with senior officials and reviews correspondence, recommendations, and reports for policy implications and responsiveness to leadership objectives.
• Supervises administrative staff by assigning work, establishing priorities and performance standards, evaluating performance, and addressing employee development and workplace matters.

How you will be evaluated

Applicants applying under merit promotion procedures will be rated in accordance with the EOIR's Merit Staffing plan.

Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documentation), responses to the application questionnaire, and the results of the required online assessments to determine whether you meet the minimum qualifications for the position.

If you meet the minimum qualifications, your resume and supporting documentation will be compared to your application questionnaire. If your responses are not supported by your application materials, your score may be lowered and/or you may be excluded from consideration for this job.

You will be assessed on the following competencies (knowledge, skills, abilities and other characteristics): Accountability Customer Service Decisiveness Flexibility Interpersonal Skills Problem Solving Resilience In order to be considered for this position, you must complete all required steps in the process.

In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration.

Cheating on the online assessment may also result in your removal from consideration. NOTE: In order to be rated as meeting the minimum qualifications, we must be able to determine from your application package that you have the education and/or specialized experience that is required.

Your resume should contain your full name, some form of contact information (phone number, email address and/or living address), and the following employment information: Employer name and location for each position held. From and to dates (MM/YY-MM/YY or from MM/YY to "present") for each position held. The month and year is required to fully credit your time.

For part-time positions, please include number of hours worked per week, positions that do not include this information will be assumed as full-time (40 hours a week). Grade/levels held for each federal position. (Ex.

GS-11; IR-06; FV-G. etc.) Detailed descriptions of experience under each position held.

(Applicants must provide specific supporting examples to show that they meet the qualifications of the position shown in the announcement.) Any submitted documents not required or requested for this vacancy will not be considered (i.e. training certificates, case filings, letter of recommendations, etc.).

(ALL INFORMATION IS SUBJECT TO VERIFICATION PRIOR TO FINAL SELECTION.)

Documents you must provide

• Your complete Application Package (containing the required documents) must be received no later than 11:59 pm Eastern on the closing date.
• To apply for this position, you must provide a complete Application Package which includes: Your Resume (2 pages) showing relevant experience; cover letter optional.
• (Please see the How You Will Be Evaluated section for more details on the resume) A complete Application Questionnaire.
• To preview the application questionnaire, click the following link: *** Complete the USA Hire Assessments, you will receive a notification with your unique assessment access link to the USA Hire system and the completion deadline if an assessment is required.
• SF-50 reflecting current employment and proof of status with the Department of Justice (DOJ).
• The SF-50 must show you are a current DOJ employee.
• Must provide your most recent non-award Notification of Personnel Action (SF-50) showing you are in the competitive service (block 24 must contain a 1 or 2 and block 34 must contain a 1), highest grade held (and promotion potential) on a permanent basis, position title (block 15), series, grade and step (blocks 17, 18 & 19), and organization of record (block 22).
• If your current grade is not your highest permanent grade, submit an additional SF-50 showing your highest grade.
• If you are a current temporary/term employee who previously held a status Federal position, you need to submit your SF-50 which shows your eligibility to be considered.
• Examples of qualifying SF-50s: Promotion, WIG, new appointment, and SF-50s dated more than one year.
• You may have to submit multiple SF-50s.
• If your eligibility for both merit promotion and/or time-in-grade cannot be determined, your application will be rated ineligible.
• Must be uploaded and submitted with your application packaged by the closing date of the announcement.
• Other Supporting Documents, if applicable to you.
• Transcripts, if qualifying based on education.
• (Must include your name, college name and address, courses, dates Surplus or displaced employees eligible for CTAP priority must provide: proof of eligibility (RIF separation notice, notice of proposed removal for declining a transfer of function or directed reassignment to another commuting area, notice of disability annuity termination), most recent performance appraisal, SF-50 documenting separation (as applicable), and your most recent SF-50 noting position, grade level, full performance level, and duty location with your application.
• To be well qualified, you must satisfy all qualification requirements for the vacant position and (for scored examining) score 85 or better on established ranking criteria and must submit proof of eligibility for the special selection priority.
• Additional information about CTAP eligibility can be found by clicking here.
• Any other supporting documentation required for verification as described in the announcement.
• Do not submit photographs with your application package.
• Remove photos from badges, licenses, or other documents, as hiring officials may not review documents containing images.
• Failure to submit all required documents may result in your application being deemed incomplete and removed from consideration.
• It is your responsibility to ensure your application package is complete.

What to expect next

Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online assessments. The online assessments must be completed within 48 hours following the close of this announcement.

You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Americans with Disabilities Act (ADA). Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments.

You will be notified of your application status during the hiring process, as applicable. You may check your application status by accessing the USAJOBS website and clicking "Application Status". The process may take up to 6 weeks.

The four points of notification are: Application Received or Application Incomplete Minimum Qualification Requirement Met/Not Met Eligible (Application Referred) or Ineligible (Application Not referred) Selected or Not Selected *Based upon your score, you may be referred to the hiring official.

If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview. You will receive notice via email once this process is completed (generally 4-6 weeks). We strive to extend a final offer of employment within 90 days from the close of this announcement.

Additional selections may be made from this announcement within 90 days.

Additional information

Conditions of Employment: Only U.S. citizens or nationals are eligible for employment with the EOIR. Dual citizenship will be considered on a case-by-case basis.

Applicants must also meet DOJ's residency requirement by having, for at least 3 of the 5 years immediately preceding application, either: (1) resided in the U.S., (2) worked overseas for the U.S. Government or military, or (3) been a dependent of a Federal or military employee serving overseas.

This position is open to Current Department of Justice (DOJ) Employees in the Competitive Service with Career or Career Conditional Tenure. Your SF-50 must reflect current employment with DOJ and career/career-conditional tenure (Tenure field is 1 or 2); AND status in the competitive service (Position Occupied field is 1).

This includes current DOJ employees who are Competitive and/or Non-Competitive eligibles. Note: Multiple selections may be made from this announcement. Salary is approximate and subject to locality pay based on the official duty station.