Accounting Technician

About the role

This position is assigned to the Support Services Office; Fleet & Family Readiness Division, Navy Region Mid-Atlantic; Commander, Navy Installations Command; located on Naval Station Norfolk, Virginia.

The primary purpose of this position is to examine, verify, and maintain complex accounting transactions which involve a number of different programs, extensive subdivision of accounts, and frequently and varied adjustments to accounts.

What you will do

• NF 525 03 Receives, reviews, and classifies a variety of complex accounting documents/transactions, such as systems with extensive subdivision of accounts, frequent and varied adjustments to accounts, and a number of different programs.
• Processes accounting transactions for a wide variety of functions including obligations, accrued expenditures, disbursements, appropriation refunds, reimbursable orders, expenditure vouchers, and rejected transactions.
• Conducts detailed examination of transactions, researches for required information, and classifies accounting data for assigned accounts.
• Verifies source documents for accuracy, determines necessary accounting transactions, and codes transactions.
• Prepares and ensures sufficient funds have been obligated and totals are correct.
• Verifies mathematical accuracy of transactions by comparison to the ledger.
• Corrects invalid or incorrect entries.
• Advises supervisor of unusual situations/problems encountered, recommending appropriate solutions that could result in changes in processing procedures.
• Reviews files to ensure actions meet suspense dates.
• Serves as a liaison between installation activities/employees and higher headquarters.
• Verifies accuracy and completeness of accounting data within established time frames.
• Codes and processes accounting transactions in accordance with agency instructions, policies, and accepted practices.
• Posts, maintains, controls, and reconciles accounting transactions and records for multiple accounts.
• Reviews and maintains complex accounting transactions (e.g., reconciling accounts in the SAP accounting system involving extensive subdivision of accounts, frequent and varied adjustments to accounts, or extensive balancing and reconciling of detailed summary accounts).
• Posts general ledger accounts from original documents received.
• Certifies fund availability to cover all commitments and obligations, and certifies vouchers for payments in accordance with the Prompt Payment Act.
• Verifies purchase orders and invoices with checks for agreement and accuracy prior to paying vendors.
• Prepares checks and collection vouchers.
• Reconciles subsidiary ledgers to general ledgers for accounts having a variety of transactions.
• Researches and determines cause of discrepancies, and initiates necessary adjustments.
• Prepares financial documents.
• Abstracts data from reports/statements to reflect financial condition and operating results and presents data in the form of prescribed statements/reports.
• Determines account discrepancies and initiates adjustments.
• Performs adjustments to ensure balances are in agreement within the reconciliation period.
• Prepares financial documents with accuracy and timeliness.
• Analyzes and examines accounting data and accounts to resolve nonstandard transactions, complaints, or discrepancies.
• Utilizes extensive knowledge of accounting procedures and techniques to verify specialized ledgers and SAP accounting data.
• Maintains and reconciles budget and accounting records while implementing standard accrual accounting principles.
• Records consist of various journals and general ledgers, including numerous asset accounts, liability accounts, inventory, and operating accounts.
• Reconciles asset and liability accounts subsidiary ledgers with general ledger.
• Prepares necessary adjustments.
• Monitors fund balances and maintains records ensuring funds are managed within allowable constraints.
• Researches problems or errors that require reconciling and reconstructing incomplete information.
• Posts balance to the general ledger and balances all journals and subsidiary ledgers and closes accounts.
• Prepares reports and performs other miscellaneous technical tasks in support of accounting functions.
• Enters data and prepares monthly budget to actual performance reports.
• Performs other duties as assigned

Education

This position does not have a positive education requirement.

How you will be evaluated

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement. Resumes will be rated based on the information provided to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements.

Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume.

Documents you must provide

• The following documents are required at the time of application: Resume Proof of education/training/licensure: provide a copy of your awarded/conferred college transcript(s) and licensure as applicable If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.) If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50 Note: When submitting transcripts for an Associate degree or higher, proof of a high school diploma or equivalent is not required.
• All transcripts MUST show student's name, the name of the awarding university or educational institution, degree type, awarded/conferred date, and the field of study (major).
• If your degree has not been awarded and/or you possess certificates of completion for DoD approved competency-based training courses, and/or a valid CDA/MSA credential(s), you MUST also provide a copy of your HS Diploma or equivalent.
• Altered transcripts will not be accepted.
• Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered.
• Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency which is a private U.S. organization.
• Credential evaluations are not free and applicants are responsible for the cost of the selected service.
• Foreign high school transcripts or diplomas do not require credential evaluation but must be in English or a certified translation.
• NOTE: Failure to provide the required documents may impact eligibility, qualifications determination.
• Starting May 7, 2025, non-affiliated individuals requesting access will need a REAL ID-compliant driver's license or another acceptable form of identification to access CNRMA Installations.
• This applies to everyone, including the following: but not all inclusive: Vendors Dependents aged 18 and older Service Providers Veterans with service-connected disabilities Contractors Visitors (includes visitors in same vehicle with CAC holder) Transportation services (taxi, limo, ride share) Agent, Assist, Aid, Care Giver Letters Au Pairs, Child Care Providers What are acceptable alternative forms of identification for base access?
• If you don't have a REAL ID-compliant driver's license, you can use one of the following: U.S. passport or passport card Military ID card (Common Access Card or CAC, DoD retired ID card) Permanent resident card (Green Card) Transportation Worker Identification Credential (TWIC) Enhanced Driver's License (EDL) Other forms of identification accepted by the Department of Homeland Security How can I obtain a REAL ID-compliant license?
• To obtain a REAL ID-compliant license, you'll need to visit your state's driver's license agency with the following documents: Proof of identity (e.g., birth certificate, passport) Proof of Social Security number (e.g., Social Security card) Two proofs of residency (e.g., utility bills, bank statements)

What to expect next

Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application. If you provided an email address, you will receive an email message acknowledging receipt of your application.

Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email. Please notify us if your contact information changes after the closing date of the announcement.

Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.

Additional information

Salary is dependent on experience and/or education. Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment.

Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service. Non-U.S. citizens with fewer than three years of recent residential history in the U.S. may be determined ineligible for employment.

Some positions have special requirements. Selection may be tentative pending the completion of these requirements. Applicants may be required to submit proof of education, participate in medical screening, drug testing, etc. All selections are contingent upon satisfactory employment reference checks.

Employment is subject to successful National Agency Background Check. Occupants of this position must maintain the privacy of official work information and data and demonstrate the highest level of ethical conduct.

In accordance with the Real ID Act of 2005, if a candidate or new hire requires access to a military installation and does not have a REAL ID, identity will need to be established. Identity is established by presenting either one (1) Acceptable Credential or by presenting an acceptable combination of Source Identify Documents.

Acceptable Credentials are listed in List A and Acceptable Source Identity Documents are listed in Lists B and C in the link below (page 3).

If using an Acceptable Credential, only one (1) from List A is required and if using Acceptable Source Identity Documents, one (1) from List B and one (1) from List C is required. ***