Supervisory Management and Program Analyst (Temporary Opportunity Promotion/Reassignment)

About the role

The Supervisory Management & Program Analyst position serves as a Space & Property Section Supervisor and has a critical role and responsibility for the overall direction and operations of a Space & Property Section to include the management of all facilities, property and space activities as well as the supervision of staff in either ABI-241, ABI-242, or ABI-243.

Although a selection may be made in ABI-241, ABI-242, or ABI-243, it will be made for ABI-243.

What you will do

• Manages, develops and implements space management policies and procedures in accordance with federal regulations and agency standards; Monitors, coordinates and reacts to day-to-day property and facilities management issues; Continuously evaluates and recommends new technologies and tools to improve space management processes; Trains and educates staff on space management policies and procedures, promoting a culture of resource efficiency and optimization.
• Conducts regular audits and assessments of office and storage spaces to identify inefficiencies and make recommendations for improvement to the Space & Property Branch Manager (AQS-240); Collaborates with other management officials and AVS staff to understand their space needs and develop plans to meet those needs while maximizing space utilization.
• Manages leases and contracts for office and storage spaces, negotiating terms and ensuring compliance with regulations; Coordinates and oversees office moves and relocations, ensuring minimal disruption to daily operations, if possible; Monitors and maintains accurate records of space usage, including floor plans, occupancy rates, and lease agreements.
• Conducts research and analysis to inform decision-making and identify potential cost savings opportunities; Communicates regularly with senior leadership and other management officials to provide updates on property/space management initiatives and identifies areas for improvement.
• Identifies, recommends and tracks needed construction, tenant alterations, furnishings, and other space and facilities service; Evaluates and monitors contract performance; Manages, reviews and accepts work performed to address building operations and construction project requirements.
• Assess, document, prioritize and respond to project issues.
• Ensure space, property, construction compliance; Prepares progress reports and provides updates to appropriate judicial officers.
• Prepares and submits Reimbursable Work Authorizations (RWA) for GSA-managed construction and renovation projects.
• Verifies RWA charges and authorize payment; Procures supplies, equipment, services and furnishings from government and non-government sources through new contracts, competitive bids, or existing government contracts.
• Prepares specifications, solicitations, and requests for quotes; Assesses requests for goods and services to ensure they are allowable under limitations, restrictions and policies as well as determine availability of funds; Identifies and maintains a list of vendors; Negotiates for the best price; Responsible for reviewing, evaluating, verifying and processing invoices and payment requests; Reviews accounting records and reconciles accounts; Adheres to the FAA¿s policies and procedures on property and space management.
• Responsible for the custody, control, and record inventory of government-owned property, as appropriate.
• Ensures the disposition of excess equipment and furnishings.
• Manages office moves, including coordinating with AIT for system requirements of equipment moves.
• Directs the work of subordinate employees for multiple organizational unit/project/programs within the Space & Property Branch (ABI-240).
• Managerial duties typically affect employees and managers in more than one organizational unit/project/programs and across multiple functions within ABI-240.
• Work includes complex projects/programs based on the objectives of the Office of Business Integration, Space & Property Branch, and frequently the FAA.
• Managerial duties include strategic planning; communicating the organization's vision and objectives; setting priorities; assigning tasks and responsibilities; monitoring and evaluating performance of organizational units and employees; coaching and developing staff and organizational capabilities; approving leave; and taking or approving corrective/disciplinary actions as appropriate.

Requirements

• We are not accepting applications from noncitizens.

How you will be evaluated

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Documents you must provide

• Notification of Personnel Action (SF-50) is required.
• If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement.
• You may fax your SF-50 or upload it into the on-line application.
• If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.
• If you are an FAA employee, you can access and print your SF-50 from the eOPF system ***

What to expect next

Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.

For instructions on how to check the status of your application, please go to: USAJOBS Help Guide. Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.

All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities.

If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request.

Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.

Additional information

We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required.

The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty.

FAA policy limits certain outside employment and financial investments in aviation-related companies. *** As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements.

Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each KSA, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA.

Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.

Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the Leadership and Management Dimensions and Other Factor listed in the announcement.

Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration. Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job.

Qualification requirements must be met by the closing date of this vacancy announcement. Some, all or none of the applicants may be interviewed. The position will reside in an FAA AVS approved facility.

This is a temporary position not-to-exceed two (2) year(s). If this position remains temporary, upon completion of this assignment, the selected employee shall return to his/her original permanent position or an equivalent position in the same commuting area. The position may be made permanent without further competition.

This is not a bargaining unit position. Links to Important Information: Locality Pay, COLA