Supervisory Contract Specialist

About the role

For more information on the Department of Justice and the United States Attorneys' Offices, visit *** As needed, additional positions may be filled using this announcement.

What you will do

• If selected for this position, you will join a well-respected team that is responsible for providing a variety of administrative support services in such areas as contracting, purchasing, space management, security, internal controls, mail, records, reproduction services, forms management, and communication services.
• Typical work assignments will include: Communicates the office's organizational goals, objectives, procedures, and methodology to subordinates and articulates and communicates problems to be solved, program issues under review and deadlines and time frames for completing the assigned work.
• Provides advice, counseling, and instructions to subordinates on work and administrative matters.
• Approves leave and recommends approval/disapproval of within-grade increases, overtime, compensatory time. and travel for employees.
• Identifies and designs professional development plans, including training opportunities for subordinates, authorizes individual training plans, and makes recommendations on training needs and final approval for formal training.
• Identifies changes in organizational needs related to acquisitions and recommends changes in position classification which is subject to final approval by the Administrative Officer.
• Assesses workforce management requirements and coordinates remedial actions with the Administrative Officer.
• Conducts interviews with candidates for positions, recommend appointments, promotions, or reassignments to such positions.
• Conducts semi-annual reviews of performance and recommends ways to improve the quality of the work directed, utilizing a variety of qualitative and quantitative assessment tools.
• Plans and develops policies, standard operating procedures, objectives, and approaches applicable to operations and ad-hoc projects.
• Implements Equal Employment Opportunity (EEO) policies and program activities, communicates support of these policies to subordinates.
• Ensures equality in determining qualifications, selections, assignments, training, promotions, details, disciplinary action, and awards to employees.
• Exercises FAC-C Level certification and associated delegated procurement authority to acquire supplies and services to meet the needs of the office.
• Utilizes knowledge of applicable Federal Acquisition Regulation (FAR).
• Justice Acquisition Regulations (JAR), and Department of Justice and EOUSA policies and procedures as they relate to contracts.
• Utilizes knowledge of a wide variety of contractual vehicles, including multi-year fixed price, cost plus fixed fee, cost plus incentive. time and material, labor hours, cost reimbursable, performance-based and other types; and knowledge of price analysis sufficient to review contractor proposals and bids, and to perform analyses using previous price history, commercial price lists, market prices, or technical catalogs to assure reasonableness of prices.
• Directs and/or reviews requisitions and determines appropriate method of procurement, i.e., contract type, formal advertising, Federal Supply Schedules (FSS), General Administrative Services (GSA), Government-Wide Agency- Contracts (GWAC), Requests for Proposals (RFP) or Invitation for Bids (IFB) or other means.
• Directs and/or determines extent of competition, method of solicitation, i.e., oral or written request for quotation (RFQ), and to evaluate responsiveness of quotes and vendor responsibility and price reasonableness.
• Directs and/or purchases acquisitions when needed or required adhering to appropriate policy, procedures, and processes.
• Directs and/or prepares statements of work (SOW) or Statement of Objectives (SOO), and other documents necessary prior to a formal solicitation process.
• Directs and/or evaluates, in conjunction with subject-matter experts, proposals, unsolicited proposals and other bid documents.
• Prepares contract solicitation and award documentation.
• Performs detailed analysis of bids or proposals received.
• Directs and/or conducts post-award meetings or discussions with contractors to obtain agreement on significant or on-going changes and encourages contractor compliance or terminates the order.
• Post award administration may involve delays in delivery and minor non-conformance in quantity or product.
• Directs and/or drafts final contract documents, including specifications, packing and shipping requirements, inspection instruction, and all other special and standard contract clauses.
• Directs and/or monitors and assists individuals assigned to offices that have been issued a delegation of procurement authority for purchase cards.
• Keeps abreast of available goods and services by checking all mandatory sources, commercial catalogs, and informal contacts with sales representatives, suppliers and buyers from other Federal activities.
• Responsibilities will increase and assignments will become more complex as your training and experience progress.

Education

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education.

For a list of schools that meet this criteria, see *** OR Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States.

It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at *** All documentation must be in English or include an English translation.

How you will be evaluated

Your complete application package (resume/supporting documentation, online questionnaire, and USA Hire Competency Based Assessment) will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online questionnaire.

If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

You will be rated on the following Competencies (see The OPM Website for definitions): To be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.

The assessment includes a cut score based on the minimum level of required proficiency in these critical general competencies.

You must meet or exceed the cut score to be considered.

You will not be considered for the position if you score below the cut score or fail to complete the assessment. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.

Documents you must provide

• To apply for this position, you must provide a complete Application Package, which includes: - Required: Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process). - Required: Your resume cannot exceed two pages - you will be deemed ineligible and receive no further consideration if your resume exceeds two pages - see USAJOBS for formatting requirements.
• Include relevant employment history as outlined below for each job: Official position title (if Federal, include series/grade), Employer name and contact information, Start and end dates (for full consideration you must include month, day, and year), Indicate full-time or number of hours worked per week if part-time, and A list of duties performed and accomplishments.
• Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).
• Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
• You will receive credit for all qualifying experience, including volunteer experience. - Required if you meet qualifications based on education: An unofficial college transcript (Note: If you are selected for this position, an official transcript will be required prior to your first day.) and foreign education evaluation documentation, if applicable, as described under the "Qualifications" section of this vacancy announcement. - Required if you are a current or former Federal employee: a recent copy of an SF-50, Notification of Personnel Action, showing title, series, grade, and full performance level (FPL); AND a copy of your most recent performance appraisal.
• Please note your SF-50 must include your FPL in the remark section (e.g., appointment, reassignment, promotion actions), pay adjustments and awards do not include this information so they are not acceptable. - Required, if applicable: CTAP/ICTAP documentation (a copy of a separation notice or other proof of eligibility for priority selection; a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.
• If you are requesting a reasonable accommodation to the USA Hire Competency Based Assessments, you must submit documentation to support your request, including the Reasonable Accommodation Request Form found at: *** - Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees.
• If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office by providing a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: Position title; Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); Agency; and Beginning and ending dates of appointment.

What to expect next

Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online assessments. The online assessments must be completed within 48 hours following the close of this announcement.

You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Rehabilitation Act of 1973 as amended. Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments.

To be considered for the position, you must meet all qualifications, including meeting or exceeding the cut score on the required assessments.

Additional information

Payment of relocation expenses will not be authorized. The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See ***

Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor.

More information can be found here: *** Political Appointees (Current or Former): The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees.

If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office.

Failure to disclose this information could result in disciplinary action including removal from Federal Service.