Supervisory Contract Specialist

About the role

This position is located within the United States Coast Guard, Program Executive Office (PEO) AIR, AIR-C, Contracting Office in Elizabeth City, NC.

What you will do

• The incumbent serves as one of two Deputy COCO positions and manages and supervises a geographically dispersed staff of civilian employees and associated workload in support of the AIR Domain.
• The Deputy COCO serves as a senior contracting professional responsible for providing continuity and strategic oversight across the Portfolio Manager(s) and mission partners (e.g., Aviation Logistics Center (ALC), Aviation Projects Acquisition Center (APAC), Training Centers, Air Stations) assigned to them.
• This role manages and optimizes contracting activities for lifecycle support of Coast Guard aviation assets within the portfolios.
• Being a Coast Guard civilian makes you a valuable member of the Coast Guard team.
• Typical work assignments include: Collaborates and manages two of the CG-AIR's four portfolios that consists of approximately six contracting branches.
• Plans, organizes, and assigns work, establishes priorities and assures that realistic completion schedules are developed, documented, communicated to all personnel, and followed.
• Evaluates performance of duties.
• Provides guidance to subordinates as required on work and administrative matters.
• Reviews work products and resolves controversial policy issues.
• Verifies that developmental and training needs are met.
• Supports office development and training initiatives.
• Recruits candidates, interviews, and selects personnel for vacancies consistent with Directorate and office SOPs.
• Hears and resolves employee complaints.
• Reviews and approves or disapproves leave requests for all employees and approves timecards in the time and attendance system.
• Carries out EEO policies and communicates support of these policies to subordinates.
• Ensures impartiality in determining qualifications, selection, assignments, training, promotions, details, discipline and awards to employees.
• Confirms the accomplishment of affirmative action objectives by adhering to nondiscriminatory employment practices in regard to race, color, religion, sex, national origin, age, or handicap.
• Ensures merit promotion of employees and recruitment and hiring of applicants; fair treatment of all employees; encouragement and recognition of employee achievements; career development of employees and; full utilization of skills.
• Coordinates efforts with EEO officials during the development and execution of policies affecting civilian personnel and participates in the development of an affirmative action plan and efforts regarding staffing, motivation, and training to develop all employees.
• Manages CG-AIR, which includes contracting for over 7,500 transactions annually, the administration and award of the contract portfolio valued in excess of $4B annually.
• Manages the acquisition process from acquisition strategy development, acquisition planning, solicitation preparation and issuance, proposal evaluation, contract award and administration and performs business and administrative oversight to include policy compliance and solicitation/contract quality assurance.
• Plans Advance Acquisition Plans and uses the Acquisition Planning Forecast System for early review of specifications, work statements, and schedules, with correction of deficiencies, identifications of potential problems and recommended alternatives and solutions.
• Collaborates, advises, and coordinates efforts with various disciplines on acquisition to develop and select appropriate contract types.
• Reviews solicitation and award supporting documentation, including required Determinations and Findings (D&F's) and other approval forms for signature by the applicable authority which may include the Secretary of DHS.

Requirements

• All qualification requirements must be met by the closing date of the announcement.
• Key Requirements: Must be a U.S. Citizen or National.
• Must be registered or exempt from the Selective Service.
• See *** A one-year probationary period may be required.
• A one-year supervisory probationary period may be required Suitable for Federal employment determined by background investigation.
• This is not a Bargaining Unit position.

Education

This position does have a positive education requirement. If you are including education on your resume, report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. See Required Documents section for detail.

EDUCATION: A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met.

However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade. Only experience and education obtained by the closing date of this announcement will be considered.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. It is your responsibility to provide such evidence with your application.

See Recognition of Foreign Qualifications click here

How you will be evaluated

We will review your resume and supporting documentation to ensure you meet the basic qualification requirements. Under the provisions of direct hiring authority, rating, ranking and veterans' preference does not apply; therefore any responses to the questionnaire will not be used to determine a scored rating.

All applicants who meet the minimum qualifications in the job opportunity announcement, will be referred for selection consideration.

The necessary competencies to perform this job are: Accountability Customer Service Decisiveness Flexibility Interpersonal Skills Problem Solving Resilience To preview the announcement questionnaire, click here: *** The USA Hire Assessments includes a cut score based on the minimum level of required proficiency in these critical general competencies.

You must meet or exceed the cut score to be considered.

You will not be considered for the position if you score below the cut score or fail to complete the assessment. Overstating your qualifications &/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration.

While veterans' preference does not apply in DHA, preference eligibles are encouraged to submit their supporting documentation (DD-214 stating disposition of discharge or character of service, VA letter, SF-15, etc.). Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) documentation.

CTAP and ICTAP Eligibles: CTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position.

If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. Individuals must be well-qualified.

Information about CTAP and ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website.

Documents you must provide

• Limit your resume to no more than two pages.
• The USAJOBS database will not allow an applicant to submit an application that includes a resume over two pages.
• You will not be considered for this vacancy if your resume is illegible/unreadable.
• Resume showing relevant work/volunteer experience, education, and training.
• Include start and end dates (mm/yy to mm/yy) and number of hours per week worked/volunteered.
• For additional information on your resume, see How to Apply.
• Your responses to any applicable assessments.
• Are you a current or former federal employee?
• Submit a copy of your most recent SF-50, Notification of Personnel Action that demonstrates your eligibility for consideration, e.g., length of time you have been in your current grade; your highest grade held; your current promotion potential and proof of permanent appointment if applying based on an interchange agreement.
• Examples of appropriate SF-50s include promotions, within-grade increases and accessions.
• Are you qualifying based on education?
• Submit a copy of your college transcript (unofficial is acceptable) from an accredited institution.
• Once selected and prior to appointment, applicants must provide an official college transcript.
• Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States.
• In order to receive this credit, you must submit evidence of equivalency as provided by a credentialling evaluation service.
• It is your responsibility to provide such evidence with your application.
• See Recognition of Foreign Qualifications Political Appointees: OPM must authorize employment offers for former or current Political Appointees.
• If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information.
• Submit proof of your former or current status, such as your SF-50.
• CTAP & ICTAP applicants MUST submit documentation verifying your eligibility.
• This includes a copy of your agency notice, a copy of your most recent performance rating, most recent SF-50-Notification of Personnel Action noting your current position, grade level and duty location, and documentation from your agency showing your current promotion potential.
• View information about CTAP/ICTAP eligibility on OPM's Career Transition Resources website.
• Any other supporting documentation required for verification as described in the announcement.
• NOTE: Failure to provide required documents could result in elimination of consideration.

What to expect next

Once you submit your application, we will assess your experience and training, identify the best-qualified applicants for further consideration and structured interviews. We will notify you by email after each of these steps has been completed. Your status will also be updated on USAJOBS throughout the process.

To check your status, log on to your USAJOBS account, click on "Application Status," and then click "More Information." We expect to make a job offer within 60 days after the deadline for applications. If you are selected, we will conduct a suitability/security background investigation. View more information on applying for federal employment.

Any Offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, interpretive U.S. Office of Personnel Management guidance and U.S. Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change.

Additional information

E-Verify DHS uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

Fair Chance Act The Fair Chance to Compete for Jobs Act prohibits the Department of Homeland Security and its Components from requesting an applicant's criminal history record before that individual receives a conditional offer of employment.

In accordance with 5 U.S. Code § 9202(c) and 5 C.F.R § 920.201 certain positions are exempt from the provisions of the Fair Chance to Compete Act. Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint to ***.

Suitability Statement If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application, prior to entry on duty.

False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment. Shared Certificates Statement Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions.

Special Employment Consideration The Department of Homeland Security encourages persons with disabilities to apply, to include persons with intellectual, severe physical or psychiatric disabilities, as defined by 5 CFR 213.3102(u), and or Disabled Veterans with a compensable service-connected disability of 30 percent or more as defined by 5 CFR 315.707.

Veterans, Peace Corps, VISTA volunteers, and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs.

To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above or contact the servicing Human Resources Office listed at the bottom of this announcement. Recruitment incentives may be authorized. All Federal employees are required to have Federal salary payments made by direct deposit.

If you need a reasonable accommodation for the application and hiring process, please contact 1(888)992-7387. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Visit Reasonable Accommodation Below is the link to the list of CRSP's, which are assigned by area: ***