Supervisory Business and Administrative Management Specialist

About the role

One Supervisory Business and Administrative Management Specialist position located in Lexington, Kentucky. For more information on the Department of Justice and the United States Attorneys' Offices, visit *** As needed, additional positions may be filled using this announcement.

What you will do

• Our mission is to enforce vigorously the federal criminal laws of the United States, to effectively represent the interests of the United States in civil litigation, and to meet fully the public safety needs of the community through an efficient, well-coordinated law enforcement effort.
• In all matters, our responsibilities are to promote the fair and impartial administration of justice, adhering to the highest ethical, professional and performance standards; promote effective partnerships with local, state and federal law enforcement agencies, and the community at large in furtherance of law enforcement; protect the rights of citizens, victims of crime and witnesses; enhance community safety by reducing crime and the fear of crime, through outreach and education; and inspire confidence in the criminal justice system.
• This position offers an exciting and challenging career opportunity.
• The Department of Justice has a diverse and talented workforce of over 100,000 men and women and is tasked with ensuring the protection of all Americans, while preserving constitutional freedoms.
• The position provides an opportunity to be part of a dedicated team helping to enforce Federal law (criminal and civil) and protect life, liberty, and the property of citizens.
• The USAO for the Eastern District of Kentucky has a staff of approximately 43 attorneys and 40 support personnel.
• The main office is in Lexington, KY with staffed branch offices in Ft.
• Mitchell and London, Kentucky.
• Unstaffed offices are in Ashland and Frankfort, Kentucky.
• The United States Attorney's Office seeks to maintain the highest standards of excellence in the enforcement of federal laws and the representation of the United States.
• The selected candidate will provide supervision to clerical, administrative, and contracting/procurement positions.
• Typical work assignments will include: Supervisory Responsibilities: Plans, directs, and evaluates administrative and business management programs.
• Assigns work to subordinates based on priorities through selective consideration of the difficulty of the work, and the capabilities of the employees.
• Setting priorities and deadlines.
• Reviews, accepts, modifies, or rejects the work performed; provides policy and regulatory interpretations/guidance.
• Approving leave requests.
• Institutes actions to ensure on-the-job safety and health of employees; and recommends and/or takes appropriate personnel action (i.e., reassignment, change in classification, selection, training, leave and overtime administration, promotion, award, disciplinary actions).
• Hears and resolves grievances.
• Incumbent also exercises significant responsibilities in dealing with officials of other offices, advises management within his/her areas of responsibility.
• Interviewing and recommending selections for positions.
• Administrative Program Management: Coordinates and administers a variety of administrative management functions in support of operations and mission requirements.
• Ensures efficient office operations, resource management, and compliance with agency policies and procedures.
• Administers and manages the district's property and materials control program of equipment, furniture, forms, and supplies.
• Coordinates with management officials and program staff to plan and implement administrative initiatives that support strategic and operational objectives.
• Develop and implement procedures to improve administrative workflow and office efficiency.
• Procurement and Acquisition Coordination and Oversight: Provides procurement and acquisition support and oversight for organizational requirements.
• Coordinates procurement actions involving supplies, services, equipment, training, and support requirements in accordance with applicable federal acquisition regulations, agency policies, and procurement procedures.
• Provides advice and assistance to USAO managers and all others in the district with delegated procurement authority in the development of procurement requests and related supporting documentation.
• Prepare procurement plans and necessary justifications and/or determinations and findings.
• Responsibilities will increase and assignments will become more complex as your training and experience progress.

How you will be evaluated

Your complete application package (resume/supporting documentation, online questionnaire, and USA Hire Competency Based Assessment) will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online questionnaire.

If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

You will be rated on the following Competencies (see The OPM Website for definitions): Accountability, Customer Service, Decisiveness, Flexibility, Interpersonal Skills, Problem Solving, and Resilience To be considered for this position, you must complete all required steps in the process.

In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration.

Cheating on the online assessment may also result in your removal from consideration.

Documents you must provide

• To apply for this position, you must provide a complete Application Package, which includes: - Required: Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process). - Required: Your resume cannot exceed two pages - you will be deemed ineligible and receive no further consideration if your resume exceeds two pages - see USAJOBS for formatting requirements.
• Include relevant employment history as outlined below for each job: Official position title (if Federal, include series/grade), Employer name and contact information, Start and end dates (for full consideration you must include month, day, and year), Indicate full-time or number of hours worked per week if part-time, and A list of duties performed and accomplishments.
• Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).
• Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
• You will receive credit for all qualifying experience, including volunteer experience. - Required if you are a current or former Federal employee: a recent copy of an SF-50, Notification of Personnel Action, showing title, series, grade, and full performance level (FPL); AND a copy of your most recent performance appraisal.
• Please note your SF-50 must include your FPL in the remark section (e.g., appointment, reassignment, promotion actions), pay adjustments and awards do not include this information so they are not acceptable. - Required, if applicable: CTAP/ICTAP documentation (a copy of a separation notice or other proof of eligibility for priority selection; a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal. - If you are requesting a reasonable accommodation to the USA Hire Competency Based Assessments, you must submit documentation to support your request, including the Reasonable Accommodation Request Form found at: *** - Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees.
• If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office by providing a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: Position title; Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); Agency; and Beginning and ending dates of appointment.

What to expect next

Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online assessments. The online assessments must be completed within 48 hours following the close of this announcement.

You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Rehabilitation Act of 1973 as amended. Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments.

Additional information

Payment of relocation expenses will not be authorized.

The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.

See *** Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly.

Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor.

More information can be found here: *** Political Appointees (Current or Former): The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees.

If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office.

Failure to disclose this information could result in disciplinary action including removal from Federal Service.