SUBSTANCE ASSESSMENT AND COUNSELING PROGRAM ADMINISTRATIVE SPECIALIST, NF-03/RFT, CAMP FOSTER

About the role

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community.

We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.

What you will do

• This position is located in the Substance Assessment Counseling Center (SACC) section under the Marine and Family Programs Branch, Marine Corps Community Services Division, MCB Camp S.D.
• The purpose of this position is to provide direct administrative support to the SACC Director and Clinical Program Manager of the Substance Assessment Counseling Center and leadership support to subordinate administrative staff.
• DUTIES AND RESPONSIBILITIES: Performs a variety of secretarial duties and responsibilities, which provide continuity, and efficiency of administrative office operations and procedures.
• Performs work related to the practical and technical aspects of office administration, including issues related to personnel administration, data processing, and files management.
• Serves as the secretary and personal assistant to the SACC Director by performing a variety of clerical and administrative duties and aids in the solution of procedural and management problems.
• Work requires an in-depth understanding of the SACC and how the various functional areas interrelate along with a broad understanding and procedural knowledge of budgeting, purchasing, personnel and information processing.
• Collects data for several office operations, analyzes data, sets up controls to monitor data, and independently troubleshoots data as needed.
• Assists in maintaining multiple databases for the SACC ensuring appropriate security mechanisms are in place at all times.
• Independently identifies and resolves routine matters that do not require the attention of superiors; determines what office or individual can be contacted for handling technical problems when superiors are not available.
• Responds to requests for information concerning organization functions and actions, and in the absence of the SACC Director, ensures that requests for action or information are made known to responsible personnel who can satisfy the request.
• Maintains positive working relationships with all organizational customers and stakeholders to assist the SACC Director in carrying out delegated responsibilities.
• Provides administrative guidance to subordinate clerical staff.
• Performs support work such as the following: Establishes and maintains office technical and administrative files in accordance with applicable regulations.
• Takes initiative or following a general idea, verbal instruction, or rough note, composes written correspondence in accordance with applicable regulations and guidance.
• Reviews outgoing correspondence and reports, ensuring compliance with Naval Correspondence requirements and general compliance with established policies and procedures.
• Receives and reviews incoming correspondence, determines those which can be acted upon personally, and takes the necessary action.
• If required, forwards these items to appropriate personnel.
• Assists personnel in interpreting instructions and completing actions and directives that may affect the organization.
• Establishes suspense files of action correspondence, monitors progress of outstanding suspense, obtains extensions of suspense dates, as required, and informs supervisor of suspense status.
• Operates computer terminal and other automated office equipment to type correspondence, reports, etc., in a variety of formats and to perform other office support functions.

How you will be evaluated

Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.

Documents you must provide

• Varies - Review "OTHER INFORMATION"

Benefits

The Federal government offers a number of exceptional benefits to its employees.

Benefits you get to enjoy while working at MCCS include but are not limited to: • Stability of Federal Civilian Service • People with passion for doing work that matters • Quality of Work Life Balance • Competitive Pay • Comprehensive Benefit Packages • Marine Corps Exchange and Base Facility Privileges

What to expect next

All applicants who submit an application via our Careers page at *** will be able to view their application status online.

Additional information

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position.

This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: *** As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report.

Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI).

For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002.

Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made. Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.

Required Documents: *Education/certification certificate(s), if applicable. *If prior military, DD214 Member Copy *Resume that does not exceed 2 pages **IMPORTANT: To align with the Merit Hiring Plan, Federal Agencies will not accept resumes that exceed two pages. Accordingly, the NAF HRO will only consider resumes that are two pages or fewer.

Resumes exceeding this limit will not be referred and will be deemed ineligible for consideration. This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated.

Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.

Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.

INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION.

ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.