Records Management Specialist

About the role

1-year non-reimbursable assignment. The only compensation for this assignment is the federal salary you are already receiving. USCIS - Executive Secretariat Records Management Specialist Series Requested: 0308, 0343, 0301 Security Clearance: None Virtual/Remote: No Only current, full-time federal employees are eligible.

Resumes are reviewed every 30 days until selection/closing date. This is a Detail, not a Developmental Rotation. Supervisory approval form must be signed.

What you will do

• Serves as a records custodian and must possess the skill and ability to perform the functions and activities of a Federal Records Management Program.
• This includes the ability to perform record clean ups, complete record inventories, develop and maintain file plans, and draft records control schedules in collaboration with the USCIS Chief Records Officer and program staff.
• Develops and issues processes, procedures, and guidelines to staff to ensure compliance with 36 CFR, Subchapter B and DHS Records Program goals and guidelines.
• Compiles and presents results to office leadership for corrective action.
• Participate in records management committee meetings pertaining to the information life cycle.
• Promote and elevate records management practices in accordance with policy.
• Ensures timely response to Freedom of Information Act (FOIA) requests for an office system of record for managing office official records.
• Manages response to FOIA requests for official records in accordance with disclosure provisions of FOIA and the Privacy Act.
• Anticipated assignment dates July 12, 2026 - July 10, 2027 (1 year)

Education

EDUCATIONAL SUBSTITUTION: There is no educational substitution for this position.

How you will be evaluated

We will review your resume and supporting documentation to ensure you meet the basic qualification requirements. If you meet the minimum qualifications, your experience, education, and training will be rated using a job questionnaire based on the competencies or knowledge, skills, and abilities needed to perform this Joint Duty Assignment.

If you are among the best qualified, you may be referred to the hiring manager for consideration and may be called for an interview. After reviewing your resume and supporting documentation, a determination will be made.

You must submit the supporting documents listed under the required documents section of this announcement.

Documents you must provide

• Do not include any personally identifiable information (PII) i.e., home address, social security number, or date of birth.
• Your resume must clearly demonstrate you have experience which meets the requirements of this position as outlined in the "Qualifications" section.
• SF-50: Submit a copy of your official SF-50 (no text version) or other official "Notification of Personnel Action" document which shows the following information: Your appointment in the Federal service Tenure Grade and Step Full performance level If your SF-50(s) does not provide the information needed to make a final determination for qualification, you will be found ineligible for the position.
• DHS Joint Duty Assignment Application Form signed by your supervisor.
• Please click on the following link to access the required form DHS Form 250-02.

What to expect next

Once you submit your application, we will assess your experience and training, identify the best qualified applicants, and refer those applications to the selecting official for further consideration and a possible interview. We will notify you by email at various stages in the process. Your status will also be updated on USAJOBS throughout the process.

To check your status, log on to your USAJOBS account, click on "Application Status," and then click "More Information." We expect to make a final JDA offer within 90 days after the deadline for applications. If you are selected, we will conduct a suitability/security background investigation.

Telework: Telework eligibility is based on the needs of the office and is subject to change. Additional information pertaining to your interest and availability for this position may be needed after the closing date of the Joint Duty Assignment vacancy announcement; therefore, a timely response to these requests must be adhered to in order to remain in consideration.

Additional information

**DHS does not offer any additional benefits beyond that which the Federal employee is already receiving. If the position requires a security clearance, employees must have a SECRET or TOP SECRET clearance to placement AND must maintain that level of clearance while performing in the position.

Selected applicants for a JDA are requested to fulfill the items below during the JDA: Complete the DHS Training Course 15 days prior to the arrival to the JDA. Complete the DHS Joint Duty Assignment Progress Plan to include: Phase 1: Establish assignment objectives within the first 30 days of the JDA.

Phase 2: Complete a self-assessment of the duties performed at the mid-point of the JDA. Phase 3: Complete a final review within the last 30 days of the JDA.