RECORDS & INFO MANAGEMENT SPECIALIST (KNOWLEDGE MANAGEMENT)

About the role

This job opportunity is for an Records and Info Management Specialist, position description D2532000, within the 108th of the New Jersey Nation Guard. This vacancy announcement is a Title 32, Excepted Service position.

The primary purpose of this position is to implement and administer the Knowledge Management Program within the Wing tenants and Geographically Separated Units (GSUs), if assigned, network and manual operating environments.

What you will do

• Works with non-homogenous work centers throughout the wing to integrate planning, development and implementation of knowledge programs and systems.
• Applies enterprise processes and technologies to capture, store, organize, share, and control tacit and explicit knowledge.
• Provides guidance to Wing leadership moving the organization towards the implementation of effective knowledge management practices.
• Possess a thorough understanding of Air organizations, missions and procedures, and recommends appropriate technologies to support current policies and practices and advise on opportunities presented by emerging technologies.
• Manages overall processes for organizations to plan, coordinate, share and control information.
• Possess knowledge of the organization's core business/mission processes and procedures.
• Identifies and assists in establishing roles and responsibilities for supporting a knowledge management environment; builds knowledge working groups/teams.
• Manages the Records Management (RM) and Records Life Cycle Program.
• Enforces statutory records management requirements, to include training, policies, and technologies.
• Identify, organize, protect, share, archive, and dispose of official government records through automated management systems. instructions, and general guidance Collaborates with Wing IT security specialists to conduct risk analyses, security tests, evaluations.
• Performs other duties as assigned.

Requirements

• Areas of Consideration: All permanent, on-board, Title 32 Employees within the 108TH New Jersey National Guard All 108TH New Jersey National Guard members (M-Day, Traditional, Active Guard Reserve, and Drill-Status Guardsmen) Military Grades: E-4 to E-7 Additional Employment Requirements: -Participation in direct deposit is mandatory -May be required to successfully complete a probationary period -Federal employment suitability as determined by a background investigation -Males born after 31 December 1959 must be registered for Selective Service - Prefer members with 1D7 AFSC and available to cross-train within (1) year if needed.
• You may be required to successfully complete a 1- or 2- year probation/trial period to assess performance, conduct, agency needs, public interest, and efficiency.
• Employment ends unless certified in writing that it advances the agencies interest.

How you will be evaluated

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience.

If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position.

If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):Decision Making, Oral Communication, and Planning and Evaluating

Documents you must provide

• Please read these instructions carefully before submitting your application.
• Failure to submit all required documents by the closing date/time of this vacancy announcement will result in disqualification.
• Please review your application thoroughly prior to final submission to ensure all required documents are included.
• Uploading documents to USAJOBS does not automatically ensure their inclusion with your application in our system.
• You must verify that all documents are present within your application package before submitting.
• To apply for this position, you must submit a complete Application Package, including the following: 1.
• Resume: Your resume may not exceed two pages and must include: Your full name, current address, civilian email address, and telephone number.
• Detailed work history, including job title, employer's name and address, supervisor's name and phone number, dates of employment (MM/YY), hours worked per week, and a comprehensive description of your duties and accomplishments.
• Evidence supporting your eligibility and qualification claims.
• You are required to document this information within your resume.
• If qualifying based on related unpaid experience (e.g., volunteer service), provide hours worked per week and beginning/ending dates (MM/DD/YYYY to MM/DD/YYYY).
• For Federal service, include the series and grade of each position held.
• Please be clear and specific.
• We will not make assumptions regarding your experience.
• Your resume must contain sufficiently detailed information to allow for a qualification determination.
• Example: $65,000 per year; 40 hours per week, January 2010 - July 2019 or January 2006 - Present. followed by a detailed description of your experience and qualifications.
• Important Notes Regarding Resumes: Incomplete resumes will not be considered.
• If you submit multiple resumes, only the most recently uploaded resume will be reviewed.
• Do not copy and paste the job description or qualifications into your resume.
• Doing so will result in disqualification for plagiarism.
• SF50 (if applicable): Prior/current Federal employees are required to submit their most recent (non-award) SF50.
• The SF-50 must reflect the highest grade and step held in Federal Service that demonstrates one year time-in-grade.
• Proof of Required Credentials (if applicable): Submit proof of certification, license, clearance certificate, SRB, ORB, RIP, and unofficial transcripts (with credit hours and degree completion status) for all requisite certification requirements as outlined in this job opportunity announcement.
• If you are in the military (any service or component), you must submit proof (separate from your resume) verifying your current membership and rank/grade.
• Veterans' Preference Documentation (if applicable): Submit supporting documentation for all Veterans' Preference claims, such as DD-214, SF-15, and medical information.
• Important: If claiming Veterans' Preference, you MUST submit the appropriate documentation.
• Failure to do so WILL result in the loss of your preference.
• 10-Point Veterans' Preference: Submit a signed SF-15, "Application for 10-Point Veterans' Preference," plus required supporting documentation.
• 5-Point Veterans' Preference: Submit a copy of your DD-214, including Character of Service (usually Member-4 copy).
• Active duty personnel may submit a certification from their branch of service confirming expected discharge/release under honorable conditions within 120 days, including terminal leave start date, rank, and dates of service.
• Resources for Veterans' Preference: *** *** Important Reminders: It is your responsibility to verify that all information and documents are received, accurate, and submitted by the closing date.
• You can verify document processing prior to the announcement closing.
• Allow up to one hour for virus scans.
• Human Resources will not modify, change, or add anything to your application packet after the closing date.
• Human Resources will not disclose your qualification status.
• Incomplete application packages will not be considered.

What to expect next

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

Referral to the hiring official will be IAW our agency Merit Promotion Plan and current Labor agreement. Qualified applicants may be further evaluated by a ranking panel. Referred candidates will be further evaluated and interviewed by a selection panel.

Additional information

Security Clearance Must be able to obtain a Secret Clearance within 1(One) Year of appointment.

Or Must have Security Clearance prior to start date of appointment (attach proof of clearance type) If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (***).

IF YOU COPY AND PASTE ANY PORTION OF THIS ANNOUNCEMENT, YOUR RESUME WILL BE DISQUALIFIED For Title 32 Dual-Status Positions: Selectee(s) must be within the military grade(s) listed in this job announcement prior to the effective date of placement into the technician position.

(Applicant(s) (Enlisted) who are over grade must clearly state, in their resumes, their intentions to willingly take a reduction in grade) Bonuses For Title 32 Dual-Status Positions: Military Bonuses and Student Loan Repayment Program: If you are selected for this position, you should always check with your servicing incentive manager to verify how accepting this position will affect your entitlement prior to considering an offer of employment.

Telework The option to telework is subject to the supervisor/branch chief and Director's approval.

NOTE: If the individual selected is currently on a Title 10 or Title 32 tour no action can be taken until he/she is released from tour "Our agency supports the Federal Labor Relations Authority (FLRA) policies on labor relations, ensuring that all dual status T-32 technicians can engage with authorized union representation if they choose to do so."