Program Manager (Privacy)

About the role

This position is located in the Office of Public and Governmental Affairs, Information and Privacy Governance Division, and reports directly to the Division Chief, who also serves as ATF's Senior Component Official for Privacy (SCOP). The purpose of this position is to provide privacy program management expertise in support of ATF's Privacy Program.

The incumbent of this position provides oversight of the provision of ATF's Privacy Program, by helping shape, guide, implement, and analyze.

What you will do

• This position is located under the Office of Public and Governmental Affairs, Information and Privacy Governance Division location to be determined.
• The major duties of the Program Manager (Privacy) position include, but are not limited to, the following: Plan, implement, evaluate, and improve ATF's Privacy Program, including policies and controls to sustain compliance with applicable privacy laws and guidance, and manage risk.
• Provide program-management support and operational oversight for FOIA/Privacy Act activities, including workload allocation, backlog reduction efforts, reporting, process improvement, and coordination with division staff and leadership.
• Provide administrative and functional management of request management platform including electronic review capabilities, workflows, access administration, data quality, reporting requirements, user support, and modernization.
• Advise senior officials and coordinate with ATF and DOJ stakeholders on complex statutory and regulatory requirements, compliance tasks, and operational considerations.
• Evaluate and analyze privacy program requirements and performance information to establish priorities, evaluate program effectiveness, recommend improvements, and support strategic resource and policy decisions.

Requirements

• The requirements listed below must be met by the closing date of the announcement.
• Must be U.S. Citizen or National Selective Service: If you were born male, on or after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.
• Additional information is found at: ***
• May be required to serve a one-year probationary period.
• Suitable for Federal employment determined by background investigation.
• You must meet all applicable time-in-grade requirements by the closing of this announcement.
• Financial Disclosure: If selected, you may be required to disclose financial information in accordance with DOJ and Federal ethics guidelines.
• Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees.
• If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office by providing a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: Position title; Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee) Agency; Beginning and ending dates of appointment.
• MOBILITY PLAN: New employees hired pursuant to this vacancy announcement must sign a mobility agreement.
• The purpose of ATF's mobility policy is to enhance career development and progression, and achieve mission and business effectiveness.
• To accomplish these objectives, the mobility plan will facilitate the movement of employees through special short-term assignments or permanent reassignments throughout the Bureau.
• Applicants who decline to sign a mobility agreement, as required, will be removed from the hiring process.
• This is a non-bargaining unit position.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualifications requirement using experience alone. No substitution of education for experience is permitted.

How you will be evaluated

In order to be considered for this position, you must complete all required steps in the process. Once the announcement closes, a review of your resume and supporting documentation will be conducted by the HR Specialist.

This information will be compared against your responses to the application questionnaire to determine your eligibility for Federal employment, and then whether you are qualified for this particular position. If a determination is made that you have inflated your responses when compared to your background information, you may be deemed ineligible.

In addition to the application and application questionnaire, this position requires an online assessment. USA Hire: You will be asked to take the USA Hire Competency Based Assessments where you will be evaluated on critical competencies relevant to this position.

You must meet all qualifications, including meeting or exceeding the cut score on the required assessments.

Be sure to review all instructions prior to beginning your USA Hire Assessments. Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments. You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement.

You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): Attention to Detail Customer Service Decision Making Flexibility Influencing/Negotiating Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Self-Management Stress Tolerance Teamwork Planning and Evaluating Problem Solving Oral Communication Information Management Technical Competence When addressing the specialized experience statement, applicants must present evidence of the experience in their resume.

If the specialized experience statement is repeated in the applicant's resume, Human Resources will deem the applicant as ineligible.

Documents you must provide

• It is your responsibility to carefully review the list of required documents below and submit the necessary documentation to prove you possess the required specialized experience for this position.
• IF YOU OMIT ANY OF THE REQUIRED INFORMATION, YOU RUN THE RISK OF BEING FOUND INELIGIBLE FOR THE POSITION.
• Resume - All Applicants: You must submit a resume (strictly two pages or less) that serves as the primary evidence of your qualifications.
• To demonstrate that you meet the specialized experience requirements, your resume must comprehensively and explicitly link your career history to the specialized experience competencies of this role.
• To reduce possible disqualification due to a lack of verifiable information, you should include all six of the following elements for every job entry listed in your employment history.
• If any element is omitted, the HR Specialist may be unable to determine your eligibility, resulting in your removal from consideration with an ineligible rating: Official Position Title: State your exact federal or corporate title to establish the professional level of your experience.
• For example, Division Chief, Group Supervisor, etc. Employer Name and Contact Information: Provide the company/agency name and a valid phone number or email address for verification purposes.
• Start and End Dates: List the exact month and year for both the start and end of each employment period to verify you meet the time-in-grade and minimum duration requirements for specialized experience.
• Hours Worked Per Week: Explicitly indicate if the position was full-time or state the exact number of hours worked per week if part-time.
• (Specialized experience is credited based on a 40-hour work week; failure to provide hours means your experience cannot be quantified or credited.) Pay Plan/Series/Grade: For all federal positions held, you should explicitly state your Pay Plan (i.e., GS, GL, etc.), Series (i.e., 1811, 1801, 2210, etc.) and Grade (e.g., GS 01-15).
• It should be expressed as following example GS-1811-14).
• If a position was in the private sector or was volunteer work, explicitly state "N/A - Private Sector" or "N/A - Volunteer" so the HR Specialist can accurately assess your equivalent level of experience.
• Duties Performed and Accomplishments: Provide a targeted list of responsibilities and measurable achievements.
• This section must directly mirror and provide evidence of the specialized experience outlined in the qualifications section of this announcement.
• Use action-oriented, quantifiable bullets to demonstrate your mastery of the required skills.
• Important Compliance Rules: Two-Page Absolute Limit: Resumes must be limited to two pages or less.
• USAJobs will only allow candidates to upload 2-page resumes.
• However, any resumes in excess of 2-pages will result in immediate disqualification.
• Most Recent Submission Counts: Only the most recent resume submitted under the "Resume" document type will be evaluated for rating and qualification determinations.
• Showing relative permanent and volunteer work experience, education, and training.
• Your resume serves as the basis for qualification determinations.
• SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility) Multiple SF-50s showing you clearly possess time-in-grade and meet eligibility.
• Veteran or a qualifying parent or spouse: When claiming a Veteran's Preference, you must submit your last DD-214 (Certificate of Release or Discharge from Active Duty) form, specifically the Member #4 Copy, indicating dates and character of service and discharge type.
• If you are a Veteran with a service-connected disability rating, you will need to additionally submit the SF-15 (Application for 10-point Veterans Preference) and a copy of your VA Letter stating your disability rating.
• If you are the qualifying parent or spouse of a disabled, deceased, or deployed Veteran, and are seeking a derived preference eligibility, you must submit appropriate supporting documentation such as the Veterans DD-214, SF-15, VA Letter, and/or Permanent Change of Station (PCS) orders.
• See Veteran Family Preference for more information.
• For more information on each type of Veterans Preference, and the documentation required for each, see FedsHireVets.
• CTAP or ICTAP: Refer to Additional Information tab for required documents.
• Schedule A: Refer to Additional Information tab for required documents.
• Military Spouses: Refer to Additional Information tab for required documents.

What to expect next

You can check the status of your application anytime by accessing the USAJOBS online application system at *** You will need to provide your USAJOBS User ID and Password to access the Track your Online Job Application feature. You may also click on the link provided to access additional information on USAJobs.

All applicants will be notified at four (4) stages in the hiring process: (1) upon receipt of your application; (2) after your qualifications have been assessed; (3) whether or not you've been referred to the Selecting Official; (4) whether or not you've been selected for the position. If your name is sent to the hiring manager, you may be invited for an interview.

We strive to extend a final offer of employment within 90 days from the close of this announcement.

Additional information

Additional selections may be made from this announcement. Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Candidates will not be hired based on their race, sex, color, religion, or national origin.

Notice to Prospective Employees of Ethical Obligations from ATF's Human Resources Operations Division. Please click on the following link to read important information.

DOJ Notice to Prospective Employees of Ethical Obligations Career Transition Programs (CTAP or ICTAP): These programs apply to Federal and/or DOJ employees who meet the definition of surplus or displaced from a position in the competitive service.

To receive selection priority for this position, you must: Meet CTAP or ICTAP eligibility criteria; Be rated well-qualified for the position with a score of 85 or above based on the competencies listed above; and Submit the appropriate documentation to support your CTAP or ICTAP eligibility: Your separation notice or agency RIF letter from your agency OR if you have not yet been separated, you can provide the letter of intent to separate you from the agency because of reduction-in-force.

A copy of your most recent performance appraisal and SF-50 showing current/former position, grade, promotion potential, and duty location OR Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.

Schedule A: You must submit "proof of a disability" documentation ("Proof of a disability" is a letter stating that you have an intellectual disability, severe physical disability or psychiatric disability).

You must get this letter from your doctor, a licensed medical professional, a licensed vocational rehabilitation specialist, or any Federal, state, or local agency that issues or provides disability benefits.

For more information about Schedule A and verification requirements, please see OPM's Schedule A site. Military Spouses: Spouse on active duty: documentation showing 1) your spouse's active-duty status.

Spouse who incurred a 100% disability because of the service member's active-duty service: documentation showing 1) the member of the armed forces retired, or was released or discharged from active duty, with a disability rating of 100 percent.

Spouse killed while on active duty: documentation showing a) the member was released or discharged from active duty due to his or her death while on active duty; b) the member of the armed forces was killed while serving on active duty; c) proof of the widow or widower's marriage to the member of the armed forces; and d) a statement certifying that the individual seeking to use the authority is the un-remarried widow or widower of the service member.

EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor.