Program Manager

About the role

This position serves as a Program Manager (Location Support Specialist) for an Aircraft Certification Service location(s).

What you will do

• Provides facility support to all AIR management and customers within assigned area.
• Represents AIR management during a variety of meetings and to accomplish facility support and operational responsibilities.
• Manage program(s) and activities related to facility safety, emergency preparedness, Occupational Safety and Health (OSH) support, real estate and space management, personal property excessing and report of survey, conference room and meeting support, on-site onboarding and offboarding tasks, and bulk office supply purchasing.
• Performs multiple, varying, and complex assignments under the minimal direction of a manager.
• Manages, coordinates, tracks, and provides support and advice in the area of multiple and varying operational program(s), facility activities and projects.
• Ensures the integration and coordination of those activities.
• In particular, closely coordinates with program owners, location responsible individuals, line of business coordinators, management officials, and equipment providers to build relationships and ensure adherence to regulations and policies allowing for seamless operations.
• Applies experience and comprehensive knowledge of program management to facility support activities, to integrate functional projects/programs that often require the development of new and innovative approaches.
• Also, applies experience and knowledge of federal financial/budget policies, procedures and processes to plan and conduct functional activities for programs.
• Performs research and develops plans, policies, procedures, guidance, and processes to address facility support matters.
• Prepares associated plans of action including implementation considerations, analyzes work processes and procedures and make recommendations to improve business processes.
• Facilitates multi-functional team efforts to enable integration of services that cross organizational lines.
• Clearly communicates objectives, deadlines, and requirements.
• Reports on the status of building operations within assigned location(s).
• Organizes and develops materials in preparation for internal and external meetings or briefings including gathering information and providing training or other guidance materials.
• Serves on ad-hoc management groups and performs special projects.
• Supports the development of new methodologies and techniques to solve organizational challenges.
• Provides guidance and instruction both internally and externally to address diverse, issues which often cross multiple projects, programs, and/or functional areas.
• Program(s)/work assignments include: Real Estate and Space Management activities in coordination with AQS Real Estate Space Services.
• Personal Property Management.
• Works with various division offices to collect and review requirements for the execution of the AIR personal property program.
• Reporting on the status of operations, and communicating regularly with the AIR RFM and AIR staff on hot topics and meeting highlights.
• Purchase Card Holder, incumbent completes purchases in accordance with FAA Acquisition Management System (AMS) and established Agency guidance.
• Assisting the RFM with occupant emergency planning, to include accountability for employees via Emergency Notification System (ENS) reports and other logistical tasks, in coordination with the AIR Emergency Preparedness Lead.
• Facility onboarding/offboarding POC in coordination with management and administrative support both on and off facility.
• Supporting conference and meeting/events, to include domestic and foreign visitor requests, pre-meeting reservations and ensuring equipment setup, supporting the meeting facilitator/lead.

Requirements

• We are not accepting applications from noncitizens.

How you will be evaluated

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Documents you must provide

• Notification of Personnel Action (SF-50).
• If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement.
• You may fax your SF-50 or upload it into the on-line application.
• If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.
• If you are an FAA employee, you can access and print your SF-50 from the eOPF system ***

What to expect next

Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.

For instructions on how to check the status of your application, please go to: USAJOBS Help Guide. Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.

All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities.

If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request.

Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.

Additional information

We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required.

The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty.

FAA policy limits certain outside employment and financial investments in aviation-related companies. *** As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements.

Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.

In lieu of providing a KSA narrative response in the text box listed below each Knowledge, Skills and Abilities, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability.

Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.

Eligible applicants meeting the minimum qualification requirements may be further evaluated on the Knowledge, Skills and Abilities listed in the announcement.

Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical order and referred to the selecting official for consideration Employees must submit a copy of their most recent SF-50, Notification of Personnel Action. Some, all or none of the applicants may be interviewed. There will be two (2) selections.

One selection for Fort Worth, TX and another selection for Des Moines, WA. This is not a bargaining unit position. Links to Important Information: Locality Pay, COLA