Payroll Technician

About the role

This position is assigned to the Non-Appropriated Fund (NAF) N94 Human Resources (HR) Office; Fleet and Family Readiness (FFR) Support Service Center; Commander, Navy Region NW (CNRNW), at Keyport, WA.

This position is responsible for processing payroll and maintaining payroll records for approximately 900+ NAF employees for three major naval installations in the PNW including: Naval Station Everett, Naval Base Kitsap, and Naval Air Station Whidbey Island. Open to Current N9 Employees

What you will do

• Processes payroll for all CNRNW NAF employees including validation and exporting timekeeping data from the approved automated timekeeping system (e.g. KRONOS) into the Commander, Navy Installation Command (CNIC) automated payroll processing systems (e.g. PCPW, ADP).
• Answers telephonic and written inquiries pertaining to individual employees.
• Coordinates with appropriate personnel for resolution of problems ranging from standard to complex, to include overtime, shift or night differential, irregular duty hours, and weather or service disruptions.
• Works with CNIC and the designated payroll services provider (e.g. ADP) to resolve payroll issues or problems encountered, such as federal, state and local taxes, benefits and both involuntary and voluntary payroll deductions.
• Acts as the liaison between payroll and other governmental and non-governmental offices.
• Makes retroactive adjustments to pay as necessary due to discrepancies, mass pay changes and other external factors requiring adjustments for compliance.
• Ensures leave and schedules changes in employee bi-weekly timesheets are properly recorded in the system in accordance with established procedures.
• Coordinates corrections of discrepancies.
• Verifies that each activity has completed posting of time and attendance data, and that certification is complete at the end of the pay period.
• Interprets payroll regulations for managers and explains actions that may directly impact employee pay and/or entitlements.
• Maintains files for correspondence, reports, and payroll functions while protecting the integrity of Personally Identifiable Information (PII).
• Ensures proper record retention and disposal.
• Processes changes and reconciles leave balance for transfers upon receipt of payment.
• Coordinates the NAF employee Leave Donation Program, crediting donated leave to appropriate recipients and returning unused leave to donors per the established standard operating procedure.
• Processes orders for deduction of child support, alimony, bankruptcy, Federal tax levy, and commercial debts ensuring accurate execution and conformance with regulatory and statutory requirements.
• Enters garnishment data into payroll systems and verifies that it processes properly.
• Provides data to individual employees, courts, IRS, etc., concerning garnishment actions.
• Submits garnishment and child support data to accounts payable.
• Maintains Deductions in Arrears reports and send letters to employees who may be out of compliance.
• Enters changes into the automated payroll system (e.g. union deductions, financial organizations, tax rates, charitable contributions, insurance, program codes, etc.) Responds to wage and separation information requests for Employment Security Department.
• Responds to Employment Verification requests.
• Tracks and ensures employees do not exceed the allowable hours for Disabled Veteran Leave, Family Medical Leave, and Paid Parental Leave.
• Holds new user or refresher training for users and managers in the timekeeping system.
• Coordinates with human resources representatives from gaining and losing offices to verify portability eligibility and entitlements for employees transferring from one government entity to another.
• Performs other duties as assigned.

Education

A bachelor's degree in accounting, business, or another related field may be combined with experience to complete specialized requirements. In order to substitute education for experience, transcripts must be uploaded with application in order to be considered.

How you will be evaluated

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements.

Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.

Documents you must provide

• The following documents are required at the time of application: Résumé - 2 page limit Proof of education/training: if applicable, provide a copy of your awarded/conferred college transcript(s), if degree hasn't been conferred provide copy of HS Diploma, GED, or equivalent If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.) If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50 Starting May 7, 2025, non-affiliated individuals requesting access will need a REAL ID-compliant driver's license or another acceptable form of identification to access CNRNW Installations.
• This applies to everyone, including the following: but not all inclusive: Vendors Dependents aged 18 and older Service Providers Veterans with service-connected disabilities Contractors Visitors (includes visitors in same vehicle with CAC holder) Transportation services (taxi, limo, ride share) Agent, Assist, Aid, Care Giver Letters Au Pairs, Child Care Providers What are acceptable alternative forms of identification for base access?
• If you don't have a REAL ID-compliant driver's license, you can use one of the following: U.S. passport or passport card Military ID card (Common Access Card or CAC, DoD retired ID card) Permanent resident card (Green Card) Transportation Worker Identification Credential (TWIC) Enhanced Driver's License (EDL) Other forms of identification accepted by the Department of Homeland Security How can I obtain a REAL ID-compliant license?
• To obtain a REAL ID-compliant license, you'll need to visit your state's driver's license agency with the following documents: Proof of identity (e.g., birth certificate, passport) Proof of Social Security number (e.g., Social Security card) Two proofs of residency (e.g., utility bills, bank statements) NOTE: The specific requirements for Washington State are provided at the following website: *** .

What to expect next

Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.If you provided an email address, you will receive an email message acknowledging receipt of your application.

Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.Please notify us if your contact information changes after the closing date of the announcement.

Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.

Additional information

Salary is dependent on experience and/or education. Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period.

Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee's eligibility to work in the United States. Salary is dependent on experience and/or education.

This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate. Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment.

Commander, Navy Region Mid-Atlantic Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.