OFFICE AUTOMATION ASSISTANT (Teen Center) 500 Recruitment Incentive - DIX

About the role

About the position: This position is Non-appropriated Fund (NAF) and will be assigned to the Fort Dix Teen Center, Fort Dix, NJ. *****RECRUITMENT INCENTIVE BONUS OF $500.00 (Includes a 6-month service agreement)*****

What you will do

• Using desk top publishing, word processing, calendar and other software packages, processes documents involving many different styles of heading and arrangements of material within the text, (i.e., flyers, brochures, calendars, posters, pamphlets, booklets, and other marketing material).
• Uses sample documents and correspondence manuals to determine how material should be presented.
• Formats documents automatically by using macros available within the software.
• When macros are not available, formats each document separately by executing each functions, e.g., indentation, type font, underlining.
• Uses own judgment in spacing columns of tabular material.
• Produces illustrations, charts, graphs, layout text, graphics, and pictures and uses multiple styles and sizes of type.
• May use calendar software to schedule events on one or more calendars for publication.
• Using software chooses appropriate art form for publication.
• May compose material to accompany flyers, brochures, etc. Other forms of art work are available for cut and paste techniques for publication.
• Performs other related duties as assigned.
• Transmits and receives documents and messages electronically using personal computers or workstations that are networked or linked to other computers or workstations.
• Prepares a wide variety of recurring correspondence, internal reports, and other documents from information obtained from the staff, files, and other sources and reviews and finalizes documents prepared by others.
• Composes routine, nontechnical correspondence, such as requests for information.
• Proofreads/edits correspondence and documents for correct grammar, spelling, capitalization, punctuation, and format.
• Consolidates and finalizes information for various reports in accordance with established reporting procedures and/or instructions from the supervisor.
• Gathers and summarizes information from files and documents for supervisor's or other staff members' use in responding to inquiries.
• Coordinates/forwards correspondence to appropriate office.
• Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives.
• Establishes suspense dates as directed by the supervisor and brings to supervisor's attention those that cannot be met by requested dates.
• Reviews outgoing correspondence for procedural and grammatical accuracy and conformance with administrative requirements.
• Receives children, youth, parents, and other visitors in a courteous manner.
• Based on general knowledge, refers telephone callers and visitors appropriately.
• Oversees the collection, accurate accounting and reporting of funds; and to collect and maintain up-to-date statistical data and planning and reporting IA W higher headquarters requirements.
• Utilizes an electronic cash register system and calculator to compute and record individual transactions for customers and to enter data into predefined categories for regulatory-signed statistical reports and tracking of income data as it pertains to the Child and Youth Programs.
• Requisitions office supplies, printing support, and related materials.
• May be responsible for the receipt, control, logging, safekeeping, and necessary action on classified materials.
• Updates tracker or suspense files as required.
• Ensures compliance with policies and regulations applicable to Air Force Child and Youth Programs.
• Performs other related duties as assigned.
• If interested in applying for this position you may preview the online application: ***

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements.

You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program.

It is your responsibility to provide such evidence when applying.

How you will be evaluated

Your resume and supporting document will be evaluated against the qualifications of the position. Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement.

If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience.

If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.,) for professional and personal references on your resume.

Documents you must provide

• Required documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,).
• The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement: Resume Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement.
• If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
• Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include: Cover Letter DD-214/ Statement of Service Diploma/ GED Disability Letter (VA) License Other (1) Other (2) PCS Orders Professional Certification Proof of Marriage Status Resume Separation Notice (RIF) SF-50/ Notification of Personnel Action Transcript As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility.
• If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
• NOTE: Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office.
• Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you.
• You may sanitize these documents to remove another person's personal information before you submit your application.
• You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

What to expect next

If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.

Additional information

*** $500.00 Recruitment Incentive Bonus Eligible.*** For Office Automation Assistant qualified applicants requirements for incentive includes a 6 month (consecutive) service agreement. U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. Territory for three (3) or more consecutive years immediately preceding the start of Federal Affiliation or a signed memorandum indicating the installation's decision on the 3-year residency requirement.

Male applicants born after December 31, 1959 must be registered for Selective Service. Direct deposit is required. Satisfactorily complete an employment verification (E-Verify) check.

A probationary period may be required. Pre-employment requirements must be satisfactorily met prior to Entrance on Duty (EOD). Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government's interest.

Multiple positions may be filled from this job opportunity announcement. And additional selections may also be made from this job opportunity announcement. Selection(s) are subject to restrictions resulting from hiring preferences and priority consideration eligible.

This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force.

Applicants must be able to provide a REAL ID or present a combination of source identity documents authorized to facilitate access to the installation.

Please contact the servicing HR Office with any questions. Individual must fully meet qualification/eligibility/background requirements for this position.