Museum Specialist (Art)

About the role

The National Gallery of Art welcomes all people to explore art, creativity, and our shared humanity. Millions of people come through our doors each year, with even more online, making us one of the most visited art museums in the world. Our renowned collection includes over 160,000 works of art, from the ancient world to today.

Admission to the West and East Buildings, Sculpture Garden, special exhibitions, and public programs is always free.

What you will do

• The position is located in the Department of Exhibitions.
• The incumbent reports directly to the assigned Exhibition Officer and provides primary clerical and administrative support for exhibition administration, performing a variety of duties of an administrative nature for the department, and assisting other Gallery departments with various aspects of exhibition administration.
• Duties for this position include Obtains, enters and maintains current art exhibition object, donor and lender data in the Gallery's collection management system.
• Creates exhibition and loan records and tracks object and loan data ensuring adherence to Gallery style and format and accuracy at all stages.
• Generates checklists and reports.
• Serves as authority on use of TMS for exhibition object data management and trains others in exhibition-related data entry.
• Supports management of art loan-related correspondence from initial loan request through final loan completion.
• Processes outgoing loan letters, produces loan agreements, processes incoming responses, including making translations of foreign correspondence, and documenting and disseminating loan conditions and contractual requirements in digital, written, and verbal formats, e.g., email, reports, Teams posts, digital file shares.
• Responsible for accurate documentation, adherence to Gallery brand, and compliance with museum practices and industry standards for art loans management.
• Acts as liaison and contact for internal and external stakeholders for exhibition-related information and information systems.
• Provides general administrative support for exhibition production and departmental activities, including scheduling meetings; creating, maintaining, and archiving accurate and organized exhibition files, making travel arrangements and processing travel expense reports, performing research of a general or exhibition-specific nature.
• Supports effective exhibition project management by establishing and tracking deadlines, tasks, and loan statuses in project management software.
• Collaborates as member of multiple simultaneous exhibition project teams.
• Assists in preparation and/or proofreading of texts such as object labels, wall texts, brochures, promotional materials, and catalogues.

Requirements

• Qualification requirements must be met by the closing date of the announcement.
• For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website.
• It is your responsibility to ensure that you submit appropriate documentation prior to the closing date.
• Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant experience as it relates to this job announcement.
• Be clear and specific when describing your work history since human resources cannot make assumptions regarding your experience.
• This position is being advertised under Delegated Examining procedures under this announcement; NGA-26-177-DE, *** Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).
• Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.

Education

Education must be obtained from an accredited institution recognized by the U.S. Department of Education. Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website.

How you will be evaluated

Your resume will be used to evaluate your experience, education, and/or training that address the competencies below: Familiarity with museum administrative procedures, especially related to exhibitions or art loans Skill in providing administrative support and information management related to business correspondence, filing systems, scheduling, and travel planning.

Ability to communicate with a wide variety of people, verbally and in writing, with accuracy and in a diplomatic and tactful manner. Knowledge of one or more foreign languages Familiarity with European and American art and ability to perform art-related research assignments.

Familiarity and skill with technology platforms such as Microsoft Office; automated databases/collections management software; project management platforms.

Ability to extract and disseminate relevant information from a variety of sources Ability to track administrative tasks associated with concurrent projects All qualified non-competitive applicants and all qualified Merit applicants will be referred to the hiring manager for consideration.

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration.

The National Gallery of Art uses an application tracking system to evaluate the responses you provide in the applicant assessment questionnaire to determine if you meet the minimum qualification requirements of this position.

Then, the HR Office and/or Subject Matter Expert (SME) will conduct a quality review of your application and supporting documentation to determine if your qualifications meet the criteria for referral to the selecting official. You may preview questions for this vacancy.

Documents you must provide

• Your Resume (no more than 2 pages)showing the applicant's name, email address, work schedule, hours worked per week, dates of employment, and duties performed to include pay plan, series, and grade level for relevant federal experience.
• Your resume must show complete information for each job entry to support minimum qualifications.
• Do not include the following types of information in your resume: Classified or government sensitive information Social Security Number (SSN) Photos of yourself Personal information, such as age, gender, religious affiliation, etc. Encrypted and digitally signed documents Other supporting documents: Cover Letter, optional Most recent Performance Appraisal, optional SF-50 Your most recent Promotion, Within Grade Increase (WRI/WGI), or Appointment/Conversion SF-50 - Notification of Personnel Action showing you are/were in the competitive service and the highest grade or promotion potential held.
• Veterans Employment Opportunity Act, Veterans Recruitment Appointment, and 30% Disabled Veteran Eligible: DD-214, SF-15 Form and VA letter, or certification of expected discharge or release from active duty under honorable conditions within 120 days.
• Schedule A, Persons with Disabilities Appointment Eligibles: Schedule A letter from a physician, local, state, or federal rehabilitation office citing your eligibility under 5 CFR 213.3102 (u).
• Certain Military Spouses Eligible under E.O.
• 13832: Permanent Change of Station (PCS) orders; OR verification of the member's 100% disability (VA Letter); and/or verification of the member's death while on active duty (DD-1300 and Death Certificate) AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage).
• Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify.
• If selected for the position, you must provide an official transcript before appointment.
• Proof of U.S. accreditation for foreign study, if applicable.
• Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application package.
• It is your responsibility to ensure all required documents have been submitted.

Benefits

The Federal Government offers a comprehensive benefits package. Please see Benefits at *** for a complete description.

Flexible Spending Accounts - *** Health Insurance - *** Leave - *** Life Insurance - *** Retirement Program - ***

What to expect next

AN EXTERNAL SELECTED CANDIDATE MUST BE FINGERPRINTED AND RECEIVE A BACKGROUND INVESTIGATION, RESULTING IN A SATISFACTORY SUITABILITY DETERMINATION BEFORE BEING HIRED FOR THIS POSITION.

After each step in the recruitment process, your status will be updated in our application tracking system. Once this happens, if you have elected to receive e-mail updates, you will be notified through your USAJOBS registered e-mail address. If you have not elected e-mail updates, you can review your current application status in USAJOBS at any time.

Please check that your USAJOBS profile contact information is current and correct each time you apply to a job--this will ensure we are able to contact you as quickly as possible.

In addition to changing your status online, we will send you e-mail notifications at each major step in the process, to include: application received, eligible or not eligible, referred or not referred, selected or not selected.

For Fair Chance Act Covered Positions: An agency may not request, orally, in writing, or electronically through the USA Jobs website or other electronic means, that an applicant for appointment for a position in the civil service disclose criminal history record information before the appointing agency extends a conditional offer of employment.

If you believe you were asked about your criminal history improperly, contact the agency or visit ***

Additional information

The National Gallery of Art fosters a fair workplace and is an Equal Opportunity Employer. The EEO policy is found at: *** More than one selection may be made from this vacancy announcement. This position is included in the bargaining unit.

Relocation expenses will not be paid. Some positions may require completion of a probationary period of up to 1 (one) year. Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

EEO Policy: USAJOBS Help Center - Equal employment opportunity policy Reasonable Accommodation Policy: *** Veterans Information: *** Selective Service Registration: *** Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, the veteran must be a preference eligible or a veteran separated after 3 years or more of continuous active service performed under honorable conditions.

Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements visit the following websites: Persons with Disabilities-Schedule A Special Hiring Authorities for Veterans Special Hiring Authority for Certain Military Spouses Other Special Appointment Authorities Reasonable Accommodation Requests: To learn more, please consult the following resources: Disability Employment - Reasonable Accommodations (OPM) How to contact an agency