Management & Program Analyst

About the role

The position serves as a Management & Program Analyst, which performs multiple, varying, and complex assignments under the minimal direction of the Enterprise Services Deputy Director, AMK-001. Acts as a subject matter expert and contributing specialist on large work activities or as a project manager for large projects. This position performs most tasks independently.

What you will do

• Applies experience and expert acquisition knowledge on policies, procedures, regulations, and issues/trends to management, Contracting Officer's Representative (CORs), task leads, and other program managers on all matters relating to the acquisition function.
• Contract will vary from contract support, performance based, and license/software renewal contracts.
• Typical assignments may include: tracking and analyzing data to ensure compliance with policies and procedures; providing guidance to less-experienced professionals in day-to-day operations; identifying, analyzing, recommending acquisition solutions for complex/difficult problems, contract management, assisting in establishing internal acquisition processes, serves as the COR for various service contracts, which includes providing oversight and direction related to contracts, and any associated acquisition automated systems.
• Develops new or modified work methods, internal controls, and automated work processes for the acquisition support functions.
• Facilitates and prepares contractual acquisition requests, while overseeing all ESC contract administration and contract awards.
• Works directly with the technical experts within the ESC to facilitate the acquisition process and to develop and review statements of work (SOW), independent government cost estimates (IGCE), single source justifications (SSJ), vendor quotes, contract vehicles, Technical Evaluation Plans, special contract terms and conditions, and contract specifications for compliance with regulations.
• Ensures all ESC acquisitions and annual renewal contracts are established and awarded in a timely manner.
• May perform Contracting Officer's Representative (COR) duties.
• Develops internal procedures for ESC business processes.
• Analyzes all aspects of the processes to ensure adherence to applicable policy, process efficiency, customer service impact and appropriate documentation of the work flow and consistent audit trails.
• Recommends changes as appropriate ensuring that applicable laws, regulations and departmental accounting policies are met and accuracy is maintained.
• Manages projects and work activities in accordance with milestones and goals.
• Plans, schedules, and conducts analyses/studies of proposed acquisition plans for accomplishing contractual activities.
• Conducts analyses in the review and evaluation of acquisition activities and prepares acquisition recommendations and guidance based on reviews.
• Researches and analyzes a variety of materials; coordinates background information; and prepares issue papers, reports, business case analysis, and/or charts to be presented to senior management.
• Broad policies and procedures provide guidance for most assignments, but allow for considerable discretion for the employee to select the most appropriate approach or develop new approaches.
• Work is reviewed at project completion to ensure policy compliance and alignment with project requirements.
• Supports executives, managers and customers in all phases of the acquisition process.
• Ensures that actions are appropriate and within current policy and regulations.
• Has broad discretion to ensure alignment organizational goals, policies, and the requirements of the project or other work activity.
• Contacts typically are internal (managers, technical experts, SMEs) and external (contracting officers (CO), vendors), with regular contacts among major subdivisions and LOB/SO to share/gather information, provide data and/or written analyses, explain regulations, explain status of assignments, and/or discuss customer's status.
• Often represents ESC as a principal point of contact to provide acquisition advice and guidance.
• Recommends solutions and strategies on major projects to senior management.

Requirements

• We are not accepting applications from noncitizens.

Education

See qualifications required. KSA Information As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements.

Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.

In lieu of providing a KSA narrative response in the text box listed below each Knowledge Skills and Abilities (KSAs), in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability.

Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.

Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the KSAs and Other Factors listed in the announcement.

Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration.

How you will be evaluated

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Documents you must provide

• A Notification of Personnel Action (SF-50) is required to verify area of consideration.
• Other supplemental documentation will be accepted in combination with your online application.
• These documents must be included with your application or emailed to *** on or before the closing date of this announcement.
• All emailed documents should reference the announcement number.
• If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement.
• You may fax your SF-50 or upload it into the on-line application.
• If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.
• If you are an FAA employee, you can access and print your SF-50 from the eOPF system ***

What to expect next

Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.

For instructions on how to check the status of your application, please go to: USAJOBS Help Guide. Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.

All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities.

If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request.

Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.

Additional information

We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required.

The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty.

FAA policy limits certain outside employment and financial investments in aviation-related companies. *** Notes: 1) Applicants must apply online to receive consideration for this vacancy announcement. Faxed, mailed or emailed applications cannot be accepted.

2) Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job. 3) Some, none, or all candidates may be interviewed.

4) This position is covered by the FAA Core Compensation plan. Additional information about core compensation is available on the following website: *** 5) Position(s) may be realigned based on approved reorganization.

6) Additional information regarding living in Oklahoma can be found at *** 7) To confirm receipt of documents, please contact Caleb Weston at ***. Links to Important Information: Locality Pay, COLA