MANAGEMENT ANALYST

About the role

THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION.

This National Guard position is for a Management Analyst (CIF Supervisor), Position Description Number D1913000 and is part of the USPFO Supply & Services Division (S &S) Central Issue Facility of the Vermont Army National Guard.

What you will do

• The purpose of the position is to serve as a management analyst in the USPFO and direct Central Issue Facility (CIF) stock record operations using the Standard Army Management Information System software and locally devised management programs IAW law and regulations.
• Provides management analysis regarding logistical and/or fiscal accountability for the equipment and resources assigned to the USPFO and CIF and performs a variety of review assignments involved in developing, analyzing, evaluating, and/or in providing management assessments.
• DUTIES AND RESPONSIBILITIES: 1.
• Reviews organizational information regarding inventory management, storage management, equipment coordination fiscal and supply management utilizing inspection reports, applicable Department of Army (DA) regulations, and activity mission statements to identify tentative sub-objectives or firm objectives regarding stock record operations.
• Performs management studies of organization's auditable entity to identify potential problems such as reviewing operating procedures and management practices of the activity.
• Prepares audit lead sheets to identify potential weaknesses in internal controls.
• Conducts troubleshooting and management studies to ascertain the need for changes in existing management systems or methods of operation such as work processes, functional responsibility, operating techniques, organizational structure and other factors effecting the efficient and economical use of available resources.
• Assignments involve several specialized areas of management such as organizational analysis, work methods and standards, procedure analysis, and management statistics.
• Participates in providing management consulting services on all aspects of improving management operations for the state.
• Provides liaison assistance, as required, to external organizations with responsibility for coordinating their activities with the USPFO.
• Performs follow-up assignments on agreed upon review findings, recommendations, and monetary benefits made during previous audits engagements.
• Reports to the Supervisor on the status of corrective actions taken by functional activities.
• Accomplishes management studies by applying best business practices and basic audit techniques to gather, document, and summarize data.
• Prepares working papers and files to document management studies.
• Prepares management studies which present findings identifying causative situations and recommending corrective action.
• Conducts or participates in the discussion of findings with activity personnel.
• Makes necessary adjustments based on this discussion.
• Responsible for the work of assigned personnel.
• Performs the supervisory and managerial responsibilities.
• Assigns work to functional staff members in accordance with established organization mission and functions, workload fluctuations and personnel availability.
• Defines and interprets governing policies, procedures and regulations.
• Provides financial advice and renders decisions on major problems.
• Reviews operating procedures and policies with respect to the desired performance objectives of management.
• Advises management of operating areas at risk of not achieving desired performance and recommends corrective actions.
• Develops or directs the development of new or changed internal operating procedures and instructions.
• Assigns and reviews work daily, weekly or monthly; ensures production and accuracy requirements are met; approves leave; and recommends performance standards and ratings.
• Plans work to be accomplished by subordinates, sets and adjust short-term priorities and prepare schedules for completion of work.
• Assigns duties to subordinates based on priorities, selective consideration of the difficulty and requirements of assignments and capabilities of employees.
• Advises, counsels or instructs the employees on both work and administrative matters.
• Interviews candidates for vacant positions and recommends appointments, promotions, or reassignments to such positions.
• Hears and resolves complaints from employees referring group grievances and more serious unresolved complaints to a higher-level supervisor or manager.
• Effects minor disciplinary measures--such as warnings and reprimands--and recommends other actions in more serious cases.
• Identifies developmental and training needs of employees, providing for or arranging for needed development and training.
• Finds ways to improve production and increase the quality of the work directed and also develops performance measures.
• PERFORMS OTHER DUTIES AS ASSIGNED.

Education

There are no specific educational requirements for this vacancy.

How you will be evaluated

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience.

If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics): --knowledge and skill in applying analytical and evaluative techniques to conduct management studies of organizations and identify potential problems in operating procedures and management practices of the activity regarding stock record operations. --Knowledge of analytical and evaluative techniques to conduct a variety of management studies which are of a procedural or factual nature. --Knowledge of administrative regulations and operating procedures to perform management studies, identifies potential problem areas, and recommends changes in existing management systems or operations. --Knowledge of management principles and organizational theory, techniques, procedures, and regulations. --Skill in preparing and presenting findings and recommendations. --Skill in application of fact-finding and investigative techniques; oral and written communications; and development of presentations and reports.

Please be advised that the applicant rating will be evaluated on the following occupational competencies: 1. Accountability 2. Teamwork 3.

Oral Communication 4. Customer Service 5. Integrity/Honesty

Documents you must provide

• To apply for this position, you must submit a complete Application Package which includes: 1.
• Resume: resume must show relevant experience, where you worked, job title, detailed duties and accomplishments written in your own words (Do not plagiarize), employer's name and address, supervisor's name and phone number, starting and ending dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.), hours per week and salary.
• If you are a current Federal employee or previous Federal employee, provide your position title, pay plan, series and grade.
• Your detailed experience should be listed under each job title with starting and ending dates.
• Resume must show applicants name and contact information.
• AGO-VT Form 690-5, Military Experience and Education Resume (All applicants, currently serving in the military, prior-service and civilians MUST complete the name block and military affiliation block of the AGO-VT Form 690-5 and sign and date the form).
• Other supporting documents (as applicable) For current Federal employees: Latest SF 50, Personnel Action.
• DD-214 Transcripts Certifications Helpful Hints for Applying: - Ensure that your resume contains your full name, address and phone. - Include details about the experience that relates to the position you are applying for. - Be specific and always include Month and Year for the dates of your experience. - Be sure to include your applicable military experience and explain the duties of the MOS/AFSC held.
• In describing your experience, please be clear and specific.
• Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position.
• If you are using education to qualify for this position or education is a mandatory requirement to meet qualifications, You must submit copies of college transcripts that identify each course, the college or university, semester or quarter hours earned, grade and grade-point received.
• Submitting a certificate or a degree will not suffice.
• You must submit transcripts when required.
• Photocopies are acceptable.
• If you have been or currently are a Federal Civil Service employee, please submit a copy of your last Notification of Personnel Action, Form SF-50 if applicable.

What to expect next

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

Additional information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (***).

Vermont Army National Guard personnel who are bonus recipients/student loan repayment program recipients may have their benefits terminated and/or recouped if selected as a Permanent/Indefinite Military Technician. Applicants should contact the VTARNG Incentive Manager to determine any possible termination and/or recoupment actions that may result from accepting this position.