MANAGEMENT ANALYST

About the role

This position is for a MANAGEMENT ANALYST, PD#D1913000, part of the Nevada Army National Guard. The purpose of this position is to serve as a management analyst in the USPFO and direct Central Issue Facility (CIF) stock record operations using the Standard Army Management Information System software and locally devised management programs IAW law and regulations.

What you will do

• Reviews organizational information regarding inventory management, storage management, equipment coordination fiscal and supply management utilizing inspection reports, applicable Department of Army (DA) regulations, and activity mission statements to identify tentative sub-objectives or firm objectives regarding stock record operations.
• Performs management studies of organization's auditable entity to identify potential problems such as reviewing operating procedures and management practices of the activity.
• Prepares audit lead sheets to identify potential weaknesses in internal controls.
• Conducts troubleshooting and management studies to ascertain the need for changes in existing management systems or methods of operation such as work processes, functional responsibility, operating techniques, organizational structure and other factors effecting the efficient and economical use of available resources.
• Assignments involve several specialized areas of management such as organizational analysis, work methods and standards, procedure analysis, and management statistics.
• Participates in providing management consulting services on all aspects of improving management operations for the state.
• Provides liaison assistance, as required, to external organizations with responsibility for coordinating their activities with the USPFO.
• Performs follow-up assignments on agreed upon review findings, recommendations, and monetary benefits made during previous audits engagements.
• Reports to the Supervisor on the status of corrective actions taken by functional activities.
• Accomplishes management studies by applying best business practices and basic audit techniques to gather, document, and summarize data.
• Prepares working papers and files to document management studies.
• Prepares management studies which present findings identifying causative situations and recommending corrective action.
• Conducts or participates in the discussion of findings with activity personnel.
• Makes necessary adjustments based on this discussion.
• Responsible for the work of assigned personnel.
• Performs the supervisory and managerial responsibilities.
• Assigns work to functional staff members in accordance with established organization mission and functions, workload fluctuations and personnel availability.
• Defines and interprets governing policies, procedures and regulations.
• Provides financial advice and renders decisions on major problems.
• Reviews operating procedures and policies with respect to the desired performance objectives of management.
• Advises management of operating areas at risk of not achieving desired performance and recommends corrective actions.
• Develops or directs the development of new or changed internal operating procedures and instructions.
• Assigns and reviews work daily, weekly or monthly; ensures production and accuracy requirements are met; approves leave; and recommends performance standards and ratings.
• Plans work to be accomplished by subordinates, sets and adjust short-term priorities and prepare schedules for completion of work.
• Assigns duties to subordinates based on priorities, selective consideration of the difficulty and requirements of assignments and capabilities of employees.
• Advises, counsels or instructs the employees on both work and administrative matters.
• Interviews candidates for vacant positions and recommends appointments, promotions, or reassignments to such positions.
• Hears and resolves complaints from employees referring group grievances and more serious unresolved complaints to a higher-level supervisor or manager.
• Effects minor disciplinary measures--such as warnings and reprimands--and recommends other actions in more serious cases.
• Identifies developmental and training needs of employees, providing for or arranging for needed development and training.
• Finds ways to improve production and increase the quality of the work directed and also develops performance measures.
• Note: The incumbent of this position does not meet the intent of the GSSG's as the incumbent performs these duties for less than 25% of the incumbent's time.
• Performs other duties as assigned.

Requirements

• Compatible military grade and assignment required prior to the effective date of placement.
• In compliance with Title 32 United States Code, the compatible military skill set is determined by the applicable service manpower requirements.
• Upon selection, individuals are assigned to the authorized position and its compatible military skill in accordance with Army skill classification directives, statutes, and National Guard Bureau regulations.
• The Dual Status technician must obtain and maintain all military skill requirements in regard to training, education, certifications, experience.
• If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position.
• Compatible Military Assignment: ENLISTED: E6 THROUGH E9 OFFICER: O1 THROUGH 03 Compatible MOS: ANY *Other Requirements & Conditions of Employment: - National Guard Membership is required. - Males born after 31 December 1959 must be registered for Selective Service. - Federal employment suitability as determined by a background investigation. - Must be able to obtain and maintain the appropriate security clearance of the position. - May be required to successfully complete a probationary period. - Must maintain local network access IAW AR 25-2. - Wear the uniform appropriate for the members' grade and component of the armed forces, maintaining standards of conduct and appearance. - This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968.
• An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position. - Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission. - May occasionally be required to work other than normal duty hours; overtime may be required. - The duties and responsibilities of your job may significantly impact the environment.
• You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission. - For positions requiring the operation of motor vehicles, candidates must have a valid state driver's license.

Education

There is no specific education requirement for this position. The applicant's record of experience and/or training must show possession of the knowledge, skills and abilities needed to fully perform the duties of the position.

You must provide transcripts or other documentation to support your Training/Educational claims.

To receive credit for Training/Education, you must provide documentation of proof that you meet the Training/Education requirements for this position.

How you will be evaluated

Once the application process is complete, we will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this announcement.

You will be rated based on the information provided in your resume and responses to the Occupational Questionnaire, along with your supporting documentation to determine your ability to demonstrate the following knowledge, skills and abilities/competencies related to the job requirements: Knowledge of analytical and evaluative methods to conduct management studies and identify procedural or factual issues.

Understanding of administrative regulations, operating procedures, and management principles to recommend improvements in management systems or operations. Knowledge of Department of Army (DA) regulations, USPFO policies, and other applicable guidelines to ensure compliance and effective management.

Understanding of audit techniques, internal controls, and review processes to identify weaknesses and recommend corrective actions. Ability to gather, document, and summarize data effectively using best business practices and audit techniques. Skill in identifying operational inefficiencies and developing actionable recommendations for improvement.

Proficiency in preparing and presenting findings, both orally and in writing, to diverse audiences, including management and external organizations.

Skill in coordinating with internal and external stakeholders to ensure alignment and follow-up on recommendations. -153 interpersonal skills Ability to work independently, plan, and execute assignments with minimal supervision, referring only unique or controversial issues to higher management.

If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligible/not qualified. Please follow all instructions carefully.

Errors or omissions may affect your rating or consideration for employment.

Documents you must provide

• To apply for this position, you must submit a complete Application Package.
• Completed application package includes the following: NOTE: Failure to submit a completed application package including the following required documentation will result in your application being disqualified.
• Your resume: Your resume may be submitted in any format and must support the specialized experience described in this announcement.
• In describing your experience, please be clear and concise, we will not make assumptions regarding your experience.
• If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
• NOTE: Copying directly from the vacancy announcement or position description may result in disqualification.
• For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., hours per week and month/year to month/year or month/year to present).
• If your position was in the civil service, it must also include the grade and series for all positions held.
• If your resume does not contain this information, your application will be marked as incomplete and you will not receive consideration for this position.
• Resumes must be no longer than two-pages in length.
• The resume must address minimum qualifications and other requirements listed in the job announcement.
• In USA Jobs, job seekers must choose a resume that is two pages or less to make it searchable and apply for jobs.
• Helpful Hints for Creating a Two-Page Resume: Prioritize most relevant and recent experience.
• Use concise, results focused language, and align with language from the job announcement.
• Focus on demonstrating skills and competencies.
• Remove outdated or unrelated experience.
• Please visit the USAJOBS Help Center for more information: ***
• OF-306 - Declaration for Federal Employment You will find the OF-306 at this link: *** NOTE: Do not answer questions 9 through 13 on page 1 of the OF-306 titled, "Background Information".
• This information will be collected during pre-employment screening should you receive a conditional offer of employment.
• SF-181 (Ethnicity and Race Identification)You will find the SF-181 at this link: *** 4.
• Completed Assessment Questionnaire - Completed as part of the USA Jobs application process.
• A current PQR (Personnel Qualification Record) - uploaded to the required "OTHER VETERAN'S DOCUMENT" area of the online application manager.
• PQR must be no more than 90 days old at the time of application.
• An ORB/ERB is acceptable in the absence of a PQR.
• Air Force personnel submit current Record of Individual Person (RIP).
• Any additional supporting documentation (i.e. certificates, licenses, transcripts, etc.) used to support qualifications demonstrated in resume and/or required by Qualifications Required section.
• NOTE: Documents NOT accepted: photographs, copies of position descriptions, performance ratings, awards and letters of recommendation.
• Failure to submit any of the required documents by the closing date of the vacancy will result in your removal from consideration for this position.
• If multiple copies of the same document are uploaded and submitted with your application, only the last copy of the document uploaded will be considered when determining your eligibility and qualifications.
• For example, if you upload two or more resumes only the last resume uploaded and submitted will be considered.
• Applicants CANNOT be contacted for any required documents listed above.
• Applicants who submit INCOMPLETE APPLICATIONS will receive a rating of INELIGIBLE.
• Requests for reconsideration will not be considered for applicants who fail to submit a complete application package.
• We cannot be held responsible for incompatible software, erroneous fax transmissions, etc.

What to expect next

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

Additional information

- If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (***). - This is a Non-Bargaining Unit position. - Applicants who feel they have restoration rights to this position should contact the HRO. - Military Incentives - Bonuses and Student Loan Repayment Program: If you are selected for this position, you may lose your eligibility for your National Guard Enlistment/Reenlistment Bonus and/or Student Loan Repayment Program incentives.

In order to avoid losing your incentive eligibility, you should check with your incentives manager prior to accepting an offer for the position. - Participation in Direct Deposit is mandatory. AREA OF CONSIDERATION: In accordance with the State Merit Placement Plan, candidates will be considered in order of their area of consideration category as appropriate.

TERM POSITIONS: "Temporary-Not to Exceed" (TEMP) and "Temporary-Indefinite" (INDEFINITE) are considered to be TERM positions and are limited in duration to 4 years maximum. Employees reaching maximum TERM appointment limit of 4 years may be terminated.

CONVERSION OF TERM (TEMPORARY/INDEFINITE) POSITIONS: Positions advertised as TEMP or INDEFINITE may be non-competitively converted to INDEFINITE or PERMANENT without further at a future date contingent upon available funding. For TEMP PROMOTIONS, position may be non-competitively converted upon expiration of the incumbent's USERRA rights.

RECRUITMENT/RELOCATION INCENTIVE: Recruitment and/or Relocation incentives may be available, if eligible. Incentives are subject to funding availability and TAG-NV approval and are not guaranteed. PERMANENT CHANGE OF STATION (PCS): PCS funding is NOT authorized.

If you do not reside in the location of the position, you will be required to relocate at your own expense. SELECTED RESERVE INCENTIVE PROGRAM: Acceptance of this position will cause termination of Federal bonuses pursuant to respective Selected Reserve Incentive Programs (SRIP). This termination may be with or without recoupment of payments already made.