Legal Support Specialist

About this job

Your success is a train ride away! As we move America’s workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees. Are you ready to join our team? Our values of ‘Do the Right Thing, Excel Together and Put Customers First’ are at the heart of what matters most to us, and our Core Capabilities, ‘Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security’ are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future. JOB SUMMARY: Provides legal operations, records management, and case management support to the Law Department. Administers legal records and legal hold processes, maintains matter management systems, and supports attorneys and paralegals in the management of active legal matters. Applies knowledge and interprets documents to ensure that company records are organized and classified according to established standards and guidelines. ESSENTIAL FUNCTIONS: Administer legal records, legal hold, and matter management system, ensuring records are properly organized, maintained, preserved, and accessible in accordance with legal, regulatory, and company requirements. Coordinate and administer legal hold activities, including preparing and distributing preservation notices, monitoring compliance with preservation requirements, and partnering with stakeholders to support legal and regulatory obligations. Provide case management support to attorneys and paralegals by conducting legal records research, performing electronic data searches, gathering responsive information, and facilitating document collection for active matters. Serve as a administrator for legal database systems, including maintaining data integrity, updating case information, generating reports, and supporting continuous improvement of legal operations processes. Respond to subpoenas, records requests, and records retention inquiries by analyzing information requests, identifying responsive records, coordinating with stakeholders, and ensuring timely and accurate fulfillment in accordance with established procedures. Receive, process, and distribute legal and other incoming mail for the Law Department, ensuring materials are logged in, scanned, and accurately routed to the appropriate attorneys, paralegals, or department personnel in a timely manner and handled in accordance with established procedures. MINIMUM QUALIFICATIONS: Bachelor’s Degree or equivalent combination of education, training and/or relevant experience. Legal support in a large law firm or corporate legal department, including litigation experience. PREFERRED QUALIFICATIONS: Bachelor’s Degree or equivalent combination of education, training and/or relevant experience. Plus 2 years of relevant work experience. Legal support in a large law firm or corporate legal department, including litigation experience. Experience working with railroads or other industrial environments with extensive personnel policies, labor agreements, and discipline processes. KNOWLEDGE, SKILLS and ABILITIES: Possess strong interpersonal and verbal communications skills. Ability to organize and analyze large volumes of information and documents. Ability to maintain confidentiality of sensitive information. Experience coordinating multiple cases and projects and adapt to changing priorities. The salary/hourly range is $65,500.00 – $84,888.00. Pay is based on several factors including but not limited to education, work experience, certifications, etc. Depending on an employee’s assigned worksite or location, Amtrak may consider a geo-pay differential to be applied to the employee’s base salary. Amtrak may offer additional incentive and pay programs to recognize and reward our employees, including a short-term incentive bonus based upon factors such as individual and company performance that is commensurate with the level of the position. Health and Wellbeing Financial and Retirement Work and Family Life Support Health, Dental, and Vision Insurance 401K with Employer Match Generous Paid Time Off Wellness Programs Railroad Retirement Benefits Paid Caregiving Days and Backup Care Health Savings Account Public Service Student Loan Forgiveness Fertility and Family Building Benefits No-cost Personal Health Advocate Student Loan Assistance Adoption and Surrogacy Assistance Medical Plan Opt-out Credit Tuition and Education Reimbursement Paid Family Leave Life Insurance Rail Pass Privileges Short- and Long-term Disability Insurance Employee Assistance Program No-cost Financial Advisor Sessions Commuter and Flexible Spending Accounts Learn more about our benefits offerings here. Requisition ID:166909 Work Arrangement:06-Onsite 4/5 Days Click here for more information about work arrangements at Amtrak. Relocation Offered:No Travel Requirements:0 - 5% You power our progress through your performance. We want your work at Amtrak to be more than a job. We want your career at Amtrak to be a fulfilling experience where you find challenging work, rewarding opportunities, respect among colleagues, and attractive compensation. Amtrak maintains a culture that values high performance and recognizes individual employee contributions. Amtrak is committed to a safe workplace free of drugs and alcohol. All Amtrak positions requires a pre-employment background check that includes prior employment verification, a criminal history check and a pre-employment drug screen. Candidates who test positive for marijuana will be disqualified, regardless of any state or local statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use. Amtrak's pre-employment drug testing program is administered in accordance with DOT regulations and applicable law. In accordance with DOT regulations (49 CFR § 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions. In accordance with federal law governing security checks of covered individuals for providers of public transportation (Title 6 U.S.C. §1143), Amtrak is required to screen applicants for any permanent or interim disqualifying criminal offenses. Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience. Amtrak is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race/color, to include traits historically associated with race, including but not limited to, hair texture and hairstyles such as braids, locks and twists, religion, sex (including pregnancy, childbirth and related conditions, such as lactation), national origin/ethnicity, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law.