Intake Deputy

About the role

The Intake Deputy performs various operational and technical functions and is responsible for maintaining and processing case information in accordance with approved internal controls, procedures, and rules. The Intake Deputy performs duties which include case initiation, records and reproduction, and collecting court fees.

The incumbent provides procedural information and customer service, and ensures incoming documents conform to federal and local rules.

What you will do

• Receive and review incoming paper and electronic case related documents to determine conformity with appropriate rules, practices, and court procedures.
• Examine all pleadings to determine the jurisdiction of the court and accept those that conform to federal and local rules of practice.
• Check for prior or prohibited filing(s).
• Monitor for release of exhibits and sealed documents.
• Receive and route non-case related documents to applicable areas, as appropriate.
• Issue all civil processes such as summonses, subpoenas, writs of garnishment, execution, attachment, and the like.
• Open cases in the Case Management/Electronic Case Files system (CM/ECF) upon receipt of initiating documents such as complaints, indictments, or petitions.
• Close cases upon receipt of terminating documents such as judgments and closing orders.
• Scan, create PDF files, enter data, and upload documents into the CM/ECF system, including pleadings, petitions, motions, complaints, minutes, orders, and proceedings as necessary to maintain the accuracy and completeness of the electronic case file.
• Provide front line customer service, answer telephones, and provide appropriate procedural information to litigants, the public, chambers, and clerk's office staff.
• Assist the public in the use of computerized records and information databases.
• Collect appropriate fees and accept deposit of cash for appearance bonds, cash release, and cash cost bonds in admiralty cases.
• Secure funds in cash register and balance cash drawer at end of the day.
• Process credit card payments for filed documents, as applicable.
• Verify attorneys' authority to practice before the court.
• Accept attorney admission applications.
• Assist in administering attorney admission oaths maintain attorney admissions database, and issue certificates.
• Sort, classify, and file case documents and records.
• Retrieve and copy files for the public, court personnel, attorneys, and others.
• Utilize various computer programs, various electronic databases, and information systems to obtain case information to respond to inquiries, track the movement of files and records, generate bar labels, and perform word processing.
• Operate personal computer, mailing, copying, records, and scanning equipment.
• Assist with assigning case numbers to new cases, randomly assigning cases to judges, and preparing case files.
• May assist in reviewing certain electronic filings in CM/ECF for accuracy, completeness, and identification/correction of errors.
• Assist with service of process of court-initiated pleadings to pro se parties and utilizing the sealed document program for service of sealed documents to attorneys and other federal agencies.
• Assist with the review of incoming appellate cases for readiness to proceed.
• Assist in the preparation of documents and files for forwarding to the Court of Appeals.
• Assists with general jury service questions and processes as needed.

Requirements

• This is a sensitive position within the Judiciary.
• The successful candidate is hired provisionally, pending the results of an FBI fingerprint and criminal background check.
• The optional background information questions on the AO78, Application for Federal Judicial Branch Employment, are not required to be answered for this position.
• Employees must adhere to the Code of Conduct for Judicial Employees.
• Accepted service appointments are AT WILL and can be terminated with or without cause by the court.
• Electronic Funds Transfer is mandatory for salary payments.

Education

High School diploma or equivalent

How you will be evaluated

Candidates will be evaluated based on their experience and skills that closely align with the requirements of the position.

Documents you must provide

• INCOMPLETE APPLICATION PACKAGES WILL NOT BE CONSIDERED Cover letter detailing why you are applying for this position and what qualities, characteristics and abilities you will bring to the position.
• Resume Completed AO-78, Application for Judicial Branch Federal Employment - Found at ***
• Most recent performance appraisal from current employer.
• See 'How to Apply' for instructions.

Benefits

The judiciary offers several exceptional benefits to its employees.

As a judiciary employee, you may be eligible to participate in the following benefits programs: Health Insurance Dental and Vision Insurance Thrift Savings Plans (Retirement savings plan) with a government matching contribution Life Insurance Paid Annual and Sick Leave 13 Federal Holidays per year Flexible Spending Accounts (Medical and Dependent Care) Commuter Benefit Program Long Term Care Insurance Additional information about federal judiciary benefits and compensation can be found on the United States Courts website career page at: ***

What to expect next

All candidates will receive a receipt of application email confirmation. Due to the volume of applications anticipated, only candidates selected for an interview will be contacted further.

Additional information

The United States District Court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, any of which may occur without prior written or other notice. More than one position may be filled from this posting.

If a position becomes vacant in a similar classification, within a reasonable time of the original announcement, the Clerk of Court may elect to select a candidate from the applicants who responded to the original announcement without posting the position. The Western District of North Carolina is an Equal Employment Opportunity Employer.