HR SPECIALIST (MILITARY)

About the role

THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.

This National Guard position is for a HR SPECIALIST (MILITARY), T57412P1 and is part of the Oregon National Guard 173rd Fighter Wing, National Guard.

What you will do

• As a HR SPECIALIST (MILITARY), GS-0201-9, this position, located in an ANG Wing Force Support Squadron, directs a small team consisting of 2-4 subordinate Full-time CSS personnel supporting Commander's Support Staff (CSS) and Orderly Room (CCQ) operations at the Group level.
• The incumbent oversees CSS/CCQ functions; ensures efficient daily administrative support and manages military program execution per the Personnel Services Delivery Guide (PSDG).
• Responsibilities include training and mentoring personnel to maintain mission readiness and compliance with Air Force policies.
• Coordinates Personnel Management Activities (30%) Serves as a technical and subject matter expert on military personnel management policies, procedures, and regulations.
• Provides guidance and training to lower graded HR Specialists on various personnel actions, including promotions, reassignments, evaluations, and awards, to ensure alignment with mission requirements and organizational goals.
• Creates, reviews and develops performance standards, assists in setting expectations, and provides feedback on work quality, performance and progress for subordinate administrative personnel.
• Prepares, awards, and disciplinary documentation for supervisory review and action as required.
• Identifies developmental needs and coordinates training to improve staff proficiency.
• Human Resources and Administrative Support Functions (30%) Coordinates human resources and administrative support for military personnel within the unit.
• Serves as primary contact for unit level military personnel matters, assisting supervisors and commanders with policies and programs.
• Collects, analyzes, and compiles personnel data for reports and briefings.
• Specialized Functional Areas and Program Management (30%) Serves as lead for two or more specialized functional areas supporting unit operations, ensuring compliance with Air Force policies.
• Key areas include: Administration: Oversees preparation and publication of personnel documents and orders using automated systems.
• Provides training and guidance on Defense Travel System (DTS) administration, including profile management, report generation, and finance process support.
• Supports official mail operations and government purchase card activities of the assigned organization.
• Personnel: Administers and manages personnel records, evaluations, awards, promotions, leave programs, and official correspondence.
• Provides expert advice on military personnel programs, including policy interpretation and procedural guidance.
• Maintains personnel electronic records ensuring compliance with Air Force directives.
• Provides customer assistance, analyzes personnel data trends, and prepares reports to support leadership decision-making.
• Unit Deployment Management: Oversees unit deployment readiness by maintaining deployment documentation, coordinating with Installation Deployment Officer (IDO), and monitoring unit status through Logistics and Personnel Management Software and systems.
• Ensures timely preparation and processing of deployment and redeployment actions and documentation to support unit member deployment and redeployment.
• Training: Plans and coordinates unit training program activity.
• Advises and communicatees with unit commanders, Base Education and Training Management office, and unit training managers on training options, scheduling, and compliance with standards to ensure training requirements are met to maintain combat readiness.
• Program and Special Duties Management: Administers, oversees, or assists with special programs including Government Purchase Card, Defense Travel System, Unit Drug Demand Reduction, Security, and Unit Recognition programs for regulatory compliance and to provide advisory support as needed.
• The incumbent provides limited supervisory oversight, including assigning tasks, monitoring progress, and providing feedback to lower-graded employees.
• These duties constitute less than 25% of the incumbent's time and are performed under the guidance of the GS-11 Supervisory HR Specialist.
• Appraises subordinate workers' performance with the approval of the GS-11 Supervisory HR Specialist.
• Other duties as assigned. *The above description only mentions a limited amount of the position's official duties.
• For a full comprehensive document that covers all the duties of the position, please contact one of the Recruitment Specialists at the bottom of the announcement.

Education

To qualify on education alone you must meet the following requirements: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related If you are using education to qualify for this position, you must provide transcripts or other documentation to support your Educational claims.

How you will be evaluated

Once the announcement has closed, your resume will be used to determine if you meet the qualifications listed on this announcement. Your supporting documentation will used to determine eligibility. Your rating will be based on both your entire application package as well as the responses to the assessment questionnaire.

Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your category rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position. Please follow all instructions carefully.

Errors or omissions may affect your eligibility. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Documents you must provide

• Detailed resume (2 page maximum) showing work schedule, hours worked per week, dates (format should include Month and Year) of employment and duties performed.
• Transcripts, license, or certification that you meet the education requirements if necessary.
• The following items may be submitted as supporting documentation: Cover Letter, DD-214/ Statement of Service, Diploma/ GED, Disability Letter (Schedule A), Disability Letter (VA), License, OF-306, Form DD-369 Police Record Check, PCS Orders, Performance Appraisal, Professional Certification, Proof of Enrollment, Resume, Separation Notice (RIF), SF-15, SF-50/ Notification of Personnel Action, Supplemental Application, and Transcript RESUME REMINDER: Your 2 page resume must include the following information for each job listed: Job title Duties (be as detailed as possible) Month & year start/end dates (e.g. June 2007 to April 2008) Full-time or part-time status (include hours worked per week) Series and Grade, if applicable, for all Federal positions you have held.
• Be sure that your resume clearly supports your responses to all of the questions in the assessment by addressing your work experience in detail.
• Resumes must be limited to 2 pages.
• Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications.
• To ensure you receive appropriate consideration, please list the duties you performed under each individual job title.
• If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy.
• We cannot make assumptions regarding your qualifications.
• Applicants claiming Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible must submit the following documentation: Military Reserve and National Guard Technician PPP Self Certification Checklist (DD 3145-3) Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility Notice of Separation confirming of eligibility.
• Applicants claiming Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement must submit the following documentation: Military Reserve and Technician Disability PPP Self Certification Checklist (DD 3145-2) Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility Notice of Separation confirming of eligibility.
• Applicants claiming DOD Military Spouse preference must submit the following documentation: Marriage Certificate Spouses PCS Orders Military Spouse PPP Self Certification Checklist Applicants claiming DoD Retained Grade preference must submit the following documentation: Retained Grade PPP Self Certification Checklist (DD3145-1) SF-50 effecting the placement in retained grade status, and A copy of the notification letter received (RIF or classification downgrade)

What to expect next

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

If you have additional questions, please contact the HR personnel listed below: Mr. Edward Chitwood Human Resources Specialist (Rec/Plac/Comp) Office *** DSN 355-3303 *** Mrs. Emma Prosser Human Resources Specialist (Rec/Plac/Comp) Office *** DSN 355-3308 *** Mr. Brandon Webb Human Resources Specialist (Rec/Plac/Comp) Office *** DSN 355-3053 ***

Additional information

Veterans Preference Applicants: Veterans' preference will be validated by reviewing submitted documentation. Acceptable documentation may be: 1. A copy of your DD-214, "Certificate of Release or Discharge from Active Duty," which shows dates of service and discharge under honorable conditions.

2. A "certification" that is a written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed. 3.

You may obtain a letter from the Department of Veterans Affairs reflecting your level of disability for preference eligibility by visiting a VA Regional Office, contacting a VA call center or online. 4.

If claiming 10 point preference, you will need to submit a Standard Form, SF-15, "Application for 10-point Veterans' Preference." If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (***).

The following applies to Bargaining Unit Positions: Bargaining unit positions within the Oregon National Guard are represented by AFGE, local 2986 (AFL-CIO).