HR SPECIALIST (CLASS/STAFF)

About the role

This is a Washington National Guard Title 5 Excepted Service Technician position: HR SPECIALIST (CLASS/STAFF) Location: WA Federal HRO Camp Murray, Washington 98430 Air National Guard Units Appointment Type: Temporary, Indefinite, excepted service Advertised as: Title 5 May be used to fill one or more vacancies. *Ensure you read this announcement in its entirety, complete all application requirements, and your USA Jobs profile name is accurate*

What you will do

• Performs developmental assignments of moderate difficulty where work procedures are established, & several specific guidelines exist Assistance in solving problems is available from the supervisor or a higher-graded specialist Independently performs recurring assignments of limited, but gradually increasing, difficulty & complexity Responsible for locating & selecting the most appropriate guidelines & procedures for application & making minor deviations to adapt the guidelines to specific cases Analyzes routine problems encountered & resolves them.
• Refers deviations, problems, & unfamiliar situations to the supervisor for assistance Assists in preparing reports & briefings outlining study findings & recommendations Drafts or prepares a variety of documents to include newsletter items, responses to routine inquiries, reports, letters, & other related documents Uses automated system to effectively process personnel actions in accordance with the Guide to Processing Personnel Actions & local personnel systems checklists as required For GS09: Provides developmental support to managers, supervisors, commanders, & HRO on routine recruitment, placement, classification, & position-management actions for journeyman-level & below positions.
• Performs recurring assignments using established procedures, applicable regulations, qualification standards, the Guide to Processing Personnel Actions, local checklists, & other specific guidelines Reviews routine position-fill, vacancy, personnel, & classification requests for completeness, accuracy, & compliance with established requirements.
• Identifies the appropriate procedures, forms, supporting documents, & routing requirements; makes minor adaptations when necessary; & refers unusual, disputed, or unfamiliar matters to the supervisor or higher-graded specialist Applies established Title 5 & Title 32 qualification standards to review education, experience, credits, licenses, certificates, & other applicant information.
• Assists with candidate evaluation criteria, crediting plans, merit-promotion procedures, hiring-authority reviews, & Department of Defense (DoD) Priority Placement matching under established guidance Creates & publishes routine vacancy announcements through automated systems, including USAJOBS; maintains applicant pools & placement records; audits certificates; verifies required selection, medical, reference, security, & supporting documentation; refers qualified candidates; issues routine selection/nonselection notifications & offers; & responds to routine inquiries regarding application status, qualifications, pay-setting, & time-in-grade requirements Uses Request for Personnel Action (RPA) channels & automated personnel systems to process recurring recruitment, placement, & personnel actions in accordance with established procedures.
• Reviews action data, salary information, veteran's preference, required remarks, & supporting documents; routes actions for review & approval; tracks status; maintains official files; & resolves routine errors or rejected transactions.
• Refers complex actions or deviations to the supervisor or appropriate specialist Assists with routine pay-setting reviews for General Schedule & Federal Wage System technicians using established federal, Office of Personnel Management, NGB, & local guidance.
• Applies prescribed pay-setting rules & incentives, verifies supporting records, & refers unusual pay or compensation issues for resolution Assists specialists with recruitment, placement, classification, position-management, workforce-planning, Reduction-in-Force, travel, & special-employment-program projects.
• Helps collect information, organize records, prepare reports & briefings, maintain registers, & respond to routine inquiries Works with other specialists on special initiatives, studies, workshops, & program reviews Assists with routine position-description & position-management reviews by compiling organizational information, reviewing documents & work products, updating established codes & data, & identifying discrepancies.
• Uses applicable standards & the Guide to Data Standards to support updates involving cybersecurity, functional classification, full-performance level, Fair Labor Standards Act designation, competitive level, bargaining unit, manpower, & organizational data.
• Refers classification determinations, appeals, & other complex matters to the supervisor or higher-graded classifier Prepares or drafts routine correspondence, memoranda, reports, letters, responses to inquiries, forms, spreadsheets, databases, & electronic messages.
• Assists in preparing reports & briefings summarizing findings, actions, recommendations, & program information; ensures proper format, accuracy, clearance, & timely distribution For GS07 & GS09: Other duties as assigned.
• (temporary, minor, or incidental tasks)

Education

Education Requirements: High School Diploma or GED Degree Required: N/ADegree Required to qualify with Education Only (No Specialized Experience):For GS07: 1 full year of graduate level education or superior academic achievement For GS09: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related You must provide transcripts or other documentation to support your Educational claims.

To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position. If you are selected for a vacancy that requires a specific degree and/or coursework you will be required to provide official transcripts prior to appointment.

Substitution of Education for Specialized Experience: Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages.

The total percentages must equal at least 100 percent to qualify an applicant for that grade level. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for the GS09 grade.

How you will be evaluated

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience.

Your responses must be supported by your application package or you may be excluded from consideration for this position. You may also be excluded from consideration if you indicate that you are unwilling to accept the lower grade and determination is made that you are not qualified at the higher grade.

If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration. Verbiage displayed on your resume or application must contain your own words.

You may refer to position descriptions, as well as the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered. In your resume you will need to address the general and specialized experience listed above.

Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities, and other characteristics).

NOTE: You do not have to respond to the KSA's separately but your resume should contain sufficient information to demonstrate possession of the KSA's.

For GS07 Knowledge-acquired through education or experience-of the principles, concepts, and methodologies used in human resources management Skill in carrying out difficult and complex assignments, operations, & procedures, including applying human resources knowledge to the design & planning of difficult but well-established projects Ability to communicate information clearly & effectively, both orally & in writing.

Ability to gather and analyze basic facts & draw logical conclusions Ability to learn & use automated data systems For GS09: Knowledge of a full range of fundamental Human Resources Management laws,principles, policies, methods & practices as applies to one or more specialty areas Research & analytical techniques sufficient to provide guidance to managers/supervisors on abroad range of well-precedented or recurring problems Analytical & problem-solving skills sufficient to locate appropriate & applicable precedents, legal documentation Ability to interpret basic issues of fact, law, & regulations sufficient to solve moderately complex issues such as the impact of a decision in one area of HR specialization on other areas Ability to express moderately complex ideas orally & in writing Ability to listen effectively & clarify information Ability to analyze moderately complex operational & business problems involving issues for serviced functions Skill in advising managers & supervisors of HR program flexibilities & recommending alternatives Knowledge of HR computer applications & ability to integrate new, existing, & proposed applications into the operating environment.

Ability to retrieve & provide HR reports to the serviced population

Documents you must provide

• To apply for this position, you are required to submit a complete application package.
• If you fail to provide this documents/information, you will be marked as having an incomplete application package and will not be considered any further.
• Resumes must be in your own words.
• Resumes that are verbatim, from this announcement, will not be considered.
• A complete application package includes: Resume must NOT exceed two (2) pages, IAW Merit Hiring Plan and must include: Contact information Full Name Email Address Phone Number Relevant work history that demonstrates specialized experience for the position you are applying to Position Title Organization/Department/Unit Hours worked per week Dates (format must include Month and Year) you were/are employed and physically performing the work.
• Omit extended leave from your employment history.
• For example, if you hold a federal job but were on military leave for two years, do not list those two years under that position.
• Duties performed Series and grade for federal positions, if held Resumes exceeding 2 pages will not be considered.
• For more guidance please see new resume guidance.
• If your resume includes the below listed content, it will not be used to make an eligibility/qualification determination, and you will not be considered for this vacancy.
• Classified or government sensitive information Social Security Number (SSN) Photos of yourself Personal information, such as age, gender, religious affiliation, etc. Do not include encrypted and/or digitally signed documents because they become corrupted and you will not receive credit for submitting them.
• If you are claiming: Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible must submit the following documentation:- Military Reserve and National Guard Technician PPP Self Certification Checklist (DD 3145-3)- Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility- Notice of Separation confirming of eligibility.
• Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement must submit the following documentation:- Military Reserve and Technician Disability PPP Self Certification Checklist (DD 3145-2)- Termination SF-50 Separation stating that the applicant has Priority Placement Eligibility- Notice of Separation confirming of eligibility.
• Priority Placement Program, DoD Retained Grade Employees must submit the following documentation:-DoD Retained Grade Self Certification Checklist (DD 3145-1)- SF-50 effecting the placement in retained grade status- Copy of the notification letter the employee received (RIF or classification downgrade) Priority Placement Program, Military Spouse Preference must submit the following documentation:- DoD Military Spouse Preference Self Certification Checklist (DD 3145-4)- Sponsor's PCS Orders- Proof of Military member's current active duty status- Marriage Certificate If you believe you are eligible for Veteran's Preference in hiring, you must: Claim preference Provide supporting documentation If you are claiming Veterans' Preference for this vacancy, you are strongly encouraged to verify your eligibility and the type of preference you may receive before applying.
• To do so, please review and use the following official tools: Veterans' Preference Advisor (U.S. Department of Labor) Visit: *** Follow the on-screen questions about your military service, discharge characterization, campaign/expedition medals, and disability rating (if applicable).
• The Advisor will provide an indication of whether you may be eligible for 5-point or 10-point veterans' preference, or if no preference applies.
• OPM Vet Guide for HR Professionals (U.S. Office of Personnel Management) Visit: *** Review the sections explaining: Types of Veterans' Preference (5-point, 10-point) Preference eligibles and required documentation Other support documentation (optional or required based on the vacancy announcement) Cover Letter SF-50 (latest non-award SF-50) Transcript (s)

What to expect next

Once your online application is submitted you will receive a confirmation notification by email. You are encouraged to reach out to our office to verify that all required application materials have successfully been uploaded prior to the announcement closing. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position.

After the evaluation is complete, you will receive another notification regarding the status of your application.

Additional information

Preferred knowledge & experience: HR Systems such as DCPDS, FASClass, and USAS. Knowledge of and experience in Manpower Documents, Organizational Charts, and Position Management.

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (***). - Certain incentive(s) may be available pending funding and approval but are not guaranteed. - Applicants who meet one of the DoD Priority Placement Program (PPP) categories below are eligible to apply with this preference.

(See Required Documents section) Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Employees Priority Placement Program, Military Spouse Preference (MSP) ********This is an indefinite position.

If an individual employed in the excepted civil service accepts this position, he/she will receive an indefinite appointment. If a Reduction-In-Force occurs the indefinite appointee will have no reemployment rights to his/her former position or any other position.

If funding level and employee manning levels permit, incumbent may be converted to permanent technician status without further competition. ****** REEMPLOYED ANNUITANT: In accordance with Section 9902(g) of Title 5, United States Code (U.S.C.), annuitants reemployed in the DoD will receive full annuity and salary upon appointment.

They will not be eligible for retirement contributions, participation in the Thrift Savings Plan, or a supplemental or redetermined annuity for the reemployment period.

Discontinued service retirement annuitants (i.e., retired in accordance with Section 8336(d)(1) or Section8414(b)(1)(A) of Title 5, U.S.C.) appointed to the DoD may elect to be subject to retirement provisions of the new appointment as appropriate.

EQUAL OPPORTUNITY: The WA National Guard is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor.

If you are unable to upload a document online please send the document via email to our WA HRO Distro Box.