Human Resources Generalist

About the role

The Office of Inspector General (OIG), works within the U. S. Department of Transportation (DOT) to prevent or stop waste, fraud and abuse in departmental programs.

This position is located within the Office of Inspector General, Assistant IG for Operations, Office of Human Resources and Training (OHRT).

What you will do

• Process the full-range of federal actions (appointments, promotions, separations) via HRIS and eOPF per the OPM Guide to Processing Personnel Actions.
• Apply correct codes (NOAC, LAC) on SF-52/SF-50 forms, audit records, and collaborate with the NPRC for seamless folder transfers.
• Support Senior HR Specialists across the hiring lifecycle.
• Maintain case files, draft job analyses, review position descriptions (PDs) using FES standards, and build vacancy announcements in Monster.
• Track background investigations, fingerprinting, and security clearances.
• Act as PIV Sponsor/Enrollment Official to issue, update, and manage federal smart cards and access credentials.
• Guide supervisors and employees through performance cycles, system troubleshooting, and award allocations.
• Monitor timely execution of performance plans, midyear reviews, and final annual ratings.
• Act as primary point of contact for electronic time and attendance systems to resolve errors.
• Serve as a payroll liaison between OIG staff and DOI/IBC.
• Manage system access controls and user accounts to maintain system confidentiality.
• Provide technical assistance on HR systems and generate data reports, briefings, and presentations.
• Coordinate the new hire onboarding program from tentative offer through EOD.
• Collect, review, and validate federal onboarding packets including OF-306, I-9 verification, and direct deposit forms and other pertinent forms.

Requirements

• All documents must be received and eligibility requirements must be met by the closing date of the announcement.
• Your resume must be well documented with the specialized experience, otherwise you may be deemed ineligible.

Education

There are no education requirements for this position. However, education can be substituted at GS-7 through GS-11 level.

How you will be evaluated

All applicants: Your application will be reviewed in two phases to determine how you move forward in the hiring process. Phase I: Your resume will be reviewed to determine your technical qualifications for this position based on the required specialized experience. ONLY two (2) pages of your resume will be reviewed.

Additional information beyond your resume (e.g., cover letter, links embedded in your resume) will not be reviewed. Applicants who do not respond to the application questions may be rated ineligible.

Applicants passing “Phase I” will move on to the “Phase II” of the assessment process where your application will be reviewed and rated based on the KSAs/Competencies listed in the vacancy announcement by a Subject Matter Expert (SME). Your qualifications will be evaluated based on your responses to the announcement questionnaire and supporting documents.

Applicants who do not respond to the application questions may be rated ineligible. Federal employees must meet Time-In-Grade (TIG) requirements for merit promotion consideration. TIG is the 52-week requirement Federal employees in competitive service, General Schedule (GS) positions at GS-5 and above must serve before they are eligible for promotion to the next grade level.

TIG requirements must be met by the closing date of this announcement. Supporting documents may either be uploaded or faxed to ***. The requested information MUST be received by fax within 48 hours prior to the closing date of the vacancy announcement (not including Saturdays, Sundays or government holidays).

NOTE: If you exaggerate or falsify your experience, education and/or your responses to questions, your ratings are subject to change or you may be removed from employment consideration. Applicants who fail to submit all the required documentation listed below, in addition to their resumes, will be considered ineligible for further consideration for this announcement.

You may preview questions for this vacancy.

Documents you must provide

• Resume (required) - Your resume must sufficiently describe how your experience fully meets the specialized experience requirements as stated in this announcement for each grade level(s) you are applying (see "Qualifications" section). **Please limit your resume to 2 pages.
• If more than 2 pages are submitted, only the first 2 pages will be reviewed to determine your qualifications.
• Your resume must also support your responses to the assessment questionnaire.
• Credit will be given for paid and unpaid experience.
• We cannot assume you have performed the experience required for this position regardless of your employment history or academic career.
• Resume must contain all of the following for each experience/position listed: job title, name of employer, beginning and ending dates of employment (month/year format), hours worked per week, detailed description of duties performed, and if a Federal position, series and grade or equivalent.
• We will not access web pages linked on your resume to determine your qualifications.
• Do not include a photograph or video of yourself, or any sensitive information.
• For additional information see: What to include in your resume Resume Writing Transcript(s), if required for the position.
• See educational requirements section for more information.
• PERFORMANCE APPRAISAL -Please submit 1) a copy of your most recent performance appraisal/evaluation (documented within the last 18 months of employment) and 2) a list of any awards (e.g., superior performance awards, special act or achievement awards, quality step increase, etc.) you received in the last three years.
• Any performance appraisal/evaluation and award documentation you provide will be forwarded to the selecting official.
• The selecting official will review this documentation and give it due weight consideration during the selection process.
• If you do not have your most recent performance appraisal/evaluation, please submit a statement as to why it is unavailable and indicate if any prior performance appraisals/evaluations were at a satisfactory or above level.
• Merit Promotion - All current Federal employees must submit a recent SF-50 documenting proof of competitive status, tenure, current grade level and full performance level of the position held.
• All reinstatement eligibles/former Federal employees must submit a SF-50 documenting proof of competitive status, tenure, grade level and full performance level of the position.
• DO NOT submit an award SF-50 as these often do not verify grade or eligibility.
• For consideration for a promotion, Box 4 of the SF-50 must show a date that is at least 52 weeks prior to the job announcement closing.
• We recommend submitting your last promotion SF-50, current SF-50 or within-grade increase SF-50.
• Pay adjustment raise SF-50s for the current year will not support the 52 weeks' time-in-grade requirements.
• Non-competitive eligibles - If requesting concurrent consideration for Non-competitive (NC) appointment eligibility, you must provide the appropriate SPECIAL APPOINTING AUTHORITY DOCUMENTS, such as PCS orders (military spouse) describing move & marriage certificate; letter from VA or DD214 describing 100% disability of spouse or any documentation as applicable.
• DD-214 and/or Vet Letter/SF-15 or VEOA - To receive consideration, all veterans must submit a copy of their DD-214 (copy Member #4).
• If you are claiming XP/CP/CPS preference, you must submit your SF-15 (revised 12/04) and Vet letter.
• If you are a current service member, in lieu of a DD-214, you may submit a statement from your military personnel center certifying the nature and dates of your service and expected date of separation.
• SCHEDULE A - To receive consideration, you must submit your certification from a licensed medical professional (MD); or any agency that issues or provides disability benefits.
• The letter must be printed on the licensed MD letterhead and must have a signature or it's invalid.
• CTAP / ICTAP - Displaced federal employees may be eligible for CTAP or ICTAP priority consideration.
• To learn more about your rights, please review the OPM Employee's Guide to Career Transition.
• To receive priority consideration, you must be evaluated as well-qualified for this vacancy.
• This means you must: meet all minimum qualifications for the position and score at least 80 on the assessment.
• Required Documentation - You must submit all of the following documents with your application package: Performance Appraisal: Your most recent, dated within the last 2 years.
• Proof of Eligibility: Your agency-issued eligibility letter or Reduction in Force (RIF) separation notice showing your official or proposed separation date.
• Separation SF-50: Your separation or termination SF-50 displaying your job series, grade, duty location, and effective date.
• Proof of Full Performance Level (FPL): A promotion or highest-grade-held SF-50 that matches the FPL of this vacancy.

What to expect next

Once your complete application is received, we will conduct an evaluation of your qualifications and determine your ranking. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of your application status by the servicing human resources specialist via e-mail.

It is essential that you have a current e-mail address on file and remove any restrictions from your e-mail account that may prohibit our contacting you via e-mail. You may also check the status of your application at ***

Additional information

THIS ANNOUNCEMENT MAY BE USED TO FILL ADDITIONAL LIKE VACANCIES IN THE ANNOUNCED DUTY LOCATION.

Relocation expenses will not be paid. Best qualified candidates will be responsible for arranging and paying for their own travel expenses in conjunction with any required interviews, unless they are already employed by the Office of Inspector General at the U. S.

Department of Transportation. The Fair Chance to Compete for Jobs Act prohibits the Department of Transportation and its Operating Administrations from requesting an applicant's criminal history record before that individual receives a conditional offer of employment.

In accordance with 5 U.S. Code § 9202(c) and 5 C.F.R § 920.201 certain positions are exempt from the provisions of the Fair Chance to Compete Act. Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint to the Department of Transportation by email at, ***