Human Resources Assistant

About the role

This position is located at Morale, Welfare and Recreation (MWR) Department, Naval Air Station, Jacksonville, FL. The purpose of the position is to perform human resource and administrative support functions requiring knowledge of civilian human resources functions and processes involving human resource and benefit transactions.

What you will do

• In order to qualify for this position, resumes must provide sufficient experience and/or education, knowledge, skills, and ability to perform the duties of the position.
• Applicant resumes are the key means for evaluating skills, knowledge, and abilities as they relate to this position therefore, applicants are encouraged to be clear and specific when describing experience.
• MAJOR DUTIES AND RESPONSIBLITIES: Performs administrative and technical support work in a variety of personnel functions.
• Processes the full range of personnel actions for craft and trade and pay band Non appropriated fund (NAF) employees involving a variety of occupations.
• Examines request for personnel actions, verifies all entries by performing a procedural and technical review of proposed actions to assure correctness of entries and cited authority.
• Processes new appointments.
• Interviews employees to obtain data to complete appointments forms or instruct individual in completing forms such as health benefits registration, life insurance, designation of beneficiary, tax certificates, clearance and investigation data.
• Computes and flags due dates for various types of personnel actions, i.e., within grade increase, conversions, performance appraisals, expiration date of temporary appointment, salary retention period, etc. Verifies employment.
• Processes Requests for Personnel Actions (SF-52s).
• Ensures supporting documents are complete and attached to SF-52 (e.g. job descriptions, set of duties, etc.).
• Provides assistance to customers with applicable procedures, instructions, and regulations.
• Monitors status on pending actions.
• Reviews personnel action requests for correctness of position numbers and organizational data.
• Retrieves data for reports.
• Provides information on status of personnel actions to operating officials.
• Determines necessary documents needed to support transactions and ensure they are included in the action and OPF.
• Establishes and/or maintains OPFs, including consolidation with prior service records.
• Obtains original OPF from records center or other activity as required.
• Conducts new employee orientation.
• Provides brochures, e.g., health/life insurance, and explains retirement provisions, hours of work, leave accrual, health and life insurance options, local facilities, standards of conduct, EEO, etc. Answers employee questions.
• Ensures benefit enrollments are completed timely and accurately and contain necessary certifications.
• Assist employees in preparing documents necessary for background investigations, (NACs) etc. Assists new employees in completing required appointment forms, e.g., Designation of Beneficiary, W-4, etc. Assists in special projects by gathering data from files and automated systems and extracting information from official personnel folders.
• Compiles in prescribed format and forwards to supervisor for consolidation.
• Authenticates personnel data reflected on various forms.
• Gathers background information on issues, research current policy as it relates to the issue and determines related trends that may impact on the issue at hand.
• Makes recommendation of necessary action based on research.
• Expedites flow of information and communications.
• Utilizes an in-depth knowledge of regulations, policies and procedures to answer employee questions on a variety of personnel issues.
• Reviews personnel action requests and applications for accuracy, resolves discrepancies and completes missing information.
• Determines benefit eligibility, creditable service, (e.g., SCD's) and follows up on suspense actions, (e.g., probationary and trial periods, etc).
• Ensures necessary signatures and documents needed are present, complete and arranged in proper sequence, and those necessary steps are taken for subsequent routing and filing.
• Inputs information in to the automated personnel system in a timely manner and ensures accuracy of all salary and pay adjustments.
• Provides information on vacancy announcements to BUPERS employees and outside applicants.
• Prepares and distributes offer letters and non-selection letters.
• Coordinates release/report dates of new employees.
• Composes and types Vacancy Announcements for distribution by mail or E-mail within area of consideration.
• Prepares advertisement for publication in newspapers requested by the respective departments.
• Maintains case files for each Vacancy Announcement.
• Performs other related duties as assigned.

Education

This position does not have a positive education requirement.

How you will be evaluated

Your experience is subject to evaluation and verification against the information in your resume. The numeric rating you receive is a self-assessment only and is based on your responses to the questionnaire.

Do not overstate or understate your level of experience and capability.

If a determination is made that you rated yourself higher than is supported by your resume, or if your resume lacks sufficient information, you will be rated accordingly or may be considered ineligible.

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement and will be rated based on the information provided in the resume to determine the level of knowledge, skill, and ability related to the job requirements.

Using the qualifications of the position, a predetermined rating criterion of knowledge, skills, and abilities will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.

Documents you must provide

• The following documents are required at the time of application: Resume - Limited to two pages, must use Times New Roman font no smaller than 10-point with margins no less than one inch on all sides; please review the link guide on how to write a federal resume - *** Proof of education/training: provide a copy of your awarded/conferred college transcript(s); if degree hasn't been conferred, provide copy of HS Diploma, GED, or equivalent as required for the position.
• If claiming Department of Defense (DOD) Non-Appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.) If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50 Note: When submitting transcripts for an associate degree or higher, proof of a high school diploma or equivalent is not required.
• All transcripts MUST show student's name, the name of the awarding university or educational institution, degree type, awarded/conferred date, and the field of study (major).
• If your degree has not been awarded and/or you possess certificates of completion for DoD approved competency-based training courses, and/or a valid CDA/MSA credential(s), you MUST also provide a copy of your HS Diploma or equivalent.
• Altered transcripts will not be accepted.
• Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered.
• Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency which is a private U.S. organization.
• Credential evaluations are not free, and applicants are responsible for the cost of the selected service.
• Foreign high school transcripts or diplomas do not require credential evaluation but must be in English or a certified translation.

Benefits

This is a regular full-time position with the following benefits: (No enrollment waiting period - immediate enrollment and coverage available) Annual Leave - 13 Per Calendar Year (based on percentage earned each pay period) (Must be onboard 90 days before using annual leave - Usage is allowed the first pay period after the 90-day mark is achieved).

Sick Leave - 13 Per Calendar Year (based on percentage earned each pay period) Paid Holidays - 11 Per Year Medical (vision included) and Dental Insurance NAF Retirement Plan 401K Savings Investment Plan with employer match up to 3% Long Term Disability Plan Basic life insurance with optional life and spouse/dependent coverage Medical savings account (FSA) Access to Morale, Welfare & Recreation Programs to include Golf Courses, Marinas, Gyms/Fitness Centers, Bowling Centers, Restaurants, Discounted Tickets and Travel options and shopping privileges at the Navy Exchange!

What to expect next

All applicants will be notified regarding their status by email. Applicants will either be contacted by email for an interview or sent an email of non-selection 3-6 weeks after the announcement closing date. Please notify us if your contact information changes after the closing date of the announcement.

Also, note that communication is performed via email if you do not read your email, provide an inaccurate email address and/ or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.

Additional information

Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace.

The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service. Non-U.S. citizens with fewer than three years of recent residential history in the U.S. may be determined ineligible for employment. Some positions have special requirements.

Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. In accordance with the Real ID Act of 2005, if a candidate or new hire requires access to a military installation and does not have a REAL ID, identity will need to be established.

Identity is established by presenting either one (1) Acceptable Credential or by presenting an acceptable combination of Source Identify Documents. Acceptable Credentials are listed in List A and Acceptable Source Identity Documents are listed in Lists B and C in the link below (page 3).

If using an Acceptable Credential, only one (1) from List A is required and if using Acceptable Source Identity Documents, one (1) from List B and one (1) from List C is required. ***