Human Resources Assistant (Information Systems)

About the role

This position is assigned to the Human Resources Branch, Non-Appropriated Fund (NAF) Fleet and Family Readiness Support Services department of Fleet and Family Readiness Program (FFR), Commander, Navy Region Northwest. The purpose of this position is to perform Administrative, Analytical and Management Support to the NAF Human Resources Office. CNRNW N94

What you will do

• Supports Human Resources team by maintaining accuracy and efficiency in managing and processing large volumes of sensitive employee information.
• Utilizes advanced organizational skills to prioritize and complete miscellaneous administrative tasks, ensuring compliance with HR policies and deadlines.
• Maintains centralized Official Personnel Files for the region, ensuring record integrity by consolidating previous federal employment files, merging and organizing data, and documenting all new personnel actions.
• Reviews documents for required information, e.g. proper signatures, time periods, required elements and justification or remarks.
• Refers questionable items and discrepancies to responsible personnel assistant or manager for correction.
• Uses automated personnel system and Microsoft Office products to input, organize, and maintain data for purpose of easy retrieval or extracting reports and metrics.
• Inspects and tracks Personnel Action Reports to identify and resolve errors, such as duplicate actions and incorrect SAP-generated employee data, requesting missing documentation for personnel files Distributes copies of personnel actions to payroll for processing, and to employees for their personal records.
• Sustains multiple databases and spreadsheet trackers, compiling information and reviewing data for potential errors or deficiencies.
• Processes annual performance appraisals and tracks employee incentive awards, communicating directly with supervisors and managers to maintain compliance with program guidelines.
• Collaborates with program analyst to ensure all recorded data is complete, accurate, and ready for timely distribution to program managers, administrative personnel, and training and performance specialists.
• Greets visitors, ascertains nature of business, and directs them to appropriate personnel, exercising tact, good manners and courtesy when assisting visitors.
• Monitors the personnel group email folder, assisting potential applicants with information about job openings, procedures for applying, and general questions regarding employment Analyzes service date discrepancies, evaluating personnel files and calculating service dates for employees with prior federal service to ensure accuracy in pay and benefit accruals.
• Manages length-of-service awards program, ordering and distributing award certificates, pins, and time-off awards.
• Runs mass pay change reports from the automated and creates spreadsheet for evaluating financial impact on program budgets.
• Assists HR Management Analyst in processing Appropriated Fund (APF) personnel transactions in the manpower and APF automated personnel systems.
• Performs other related duties as assigned.

Requirements

• Must meet Federal Employment suitability requirements and successful completion of background investigation.
• Valid Washington State driver's license is required.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements.

Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.This vacancy may be used to fill future vacancies for up to 60 days following the closure of the announcement.

Documents you must provide

• Resume limited to 2 pages showing relevant experience (cover letter optional).
• For more guidance about the 2-page limit on resumes, visit here: Resume Requirements.
• Proof of education/training: if applicable, provide a copy of your awarded/conferred college transcript(s), if degree hasn't been conferred provide copy of HS Diploma, GED, or equivalent If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.) If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50

What to expect next

Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.If you provided an email address, you will receive an email message acknowledging receipt of your application.

Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.Please notify us if your contact information changes after the closing date of the announcement.

Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.