Human Resources Assistant (Developmental)

About the role

About the position: This position is Non-appropriated Fund (NAF) and is located at the Nonappropriated Fund Personnel (NAF) HR Office, RAF Mildenhall. The primary purpose of this position is to provide assistance and support to the 100th Force Support Squadron Activities.

This is a developmental position leading to a Human Resources Assistant NF-03 This position includes a comprehensive benefits package. Benefits include Annual & Sick Leave, 401k etc (Link within Benefits Section).

What you will do

• This is a developmental position - full performance level for this position is NF-03.
• Upon satisfactory completion of required training, incumbent will be non-competitively promoted to the target grade.
• Works under close supervision in a developmental capacity, performing assignments, and completing training, both of which are aimed in preparing the employee to gain the knowledge and skills necessary ensure the development of skills and abilities needed to perform at full-performance level.NF-02 (Entry) Level: Provides clerical support and performs routine administrative tasks to assist HR Assistants and HR Specialists assigned to the NAF personnel office.
• Utilizes automated recruitment tool.
• Builds and edits user accounts.
• Generates vacancies for job announcements.
• Enters applicable position and organizational data for vacancy.
• Creates job opportunity announcements.
• Initiates and monitors local installation records checks.
• Conducts in-processing briefing.
• Assists in the completion of employment documents.
• Enters classified position descriptions into automated library.
• Enters personnel data into an automated personnel data system.
• Identifies and corrects discrepancies in personnel data.
• Performs front desk responsibilities.
• Provides customer service assistance to customers.
• Makes copies, scans documents, uploads and files documents.
• Provides general information regarding position vacancies, application procedures, etc. Prepares in-processing documents.
• Performs other related duties as assigned.
• NF-03 (Full Performance) Level (in addition to the above duties): Serves as a reliable source of information on procedural and regulatory requirements pertaining to HR personnel matters.
• Provides guidance and informational resources to supervisors and employees.
• Explains employee rights and responsibilities.
• Receives and reviews personnel action requests and supporting documents for validity and completion.
• Conducts strategic recruitment discussions to advise on recruitment strategies.
• Explains hiring preferences and priority considerations in the recruitment process to management and/or applicant.
• Formulates position qualifications for job announcement postings.
• Conducts orientation for new employees providing information on insurance, retirement, and 401k savings benefits; workers' compensation; and unemployment compensation.
• Tracks employee benefits eligibility window.
• Explains life qualifying events in accordance with HIPAA special enrollment rights and open enrollment.
• Maintains and locates position descriptions.
• Reviews and verifies organizational structures provided by management.
• Enters personnel data into the automated NAF personnel data system.
• Completes applicant and position builds.
• Processes full range of personnel actions in accordance with applicable rules and procedures.
• Advises management on routine pay and leave administration actions.
• Sets pay in accordance with applicable laws, policy, and guidance.
• Computes rates of pay increases (promotions, pay adjustments, step increases, etc.) in accordance with statutory and regulatory requirements.
• May participate in planning and conducting the local NAF wage survey IAW regulatory guidance.
• Computes service computation dates.
• For OCONUS: Tracks, briefs, and calculates Post Allowance.
• Answers inquiries concerning status of pending actions.
• Maintains official employee personnel records and files.
• May be responsible for entering and updating investigations in CSO IT, creating monthly reports, processing and tracking status of installation records checks, state criminal history repository checks, and national agency checks.
• Establishes new record series as required and disposes of records according to records management directives.
• Performs quality assurance audits utilizing BI and AFSFMS.
• Performs other related duties as assigned.
• If interested in this position please preview the online application: ***

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution in order to qualify.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement.

If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position.

Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.) for professional and personal references on your resume.

Documents you must provide

• The documents you are required to submit vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employee, etc.).
• The below documents are required and must be submitted with your application: PCS Orders/ Civilian Orders/ Command Sponsorship Package or UK Work Visa (for UK Work Visa please upload Share Code obtained through UK.GOV) Resume Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement.
• If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
• Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include: Cover Letter DD-214/ Statement of Service Diploma/ GED Disability Letter (VA) License PCS Orders/ Civilian Orders/ Command Sponsorship Package or UK Work Visa (for UK Work Visa please upload Share Code obtained through UK.GOV) Other (2) PCS Orders Professional Certification Proof of Marriage Status Resume Separation Notice (RIF) SF-50/ Notification of Personnel Action Transcript As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your eligibility to apply.
• If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
• NOTE: Documents submitted as part of the application package to include supplemental documents, may be shared beyond the Human Resources Office.
• Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you.
• You may sanitize these documents to remove another person's personal information before you submit your application.
• You may be asked to provide an in-sanitized version of the documents if you are selected to confirm your eligibility.

What to expect next

If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration.

Additional information

Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. or U.S. Territory for three (3) or more consecutive years immediately preceding the start of Federal affiliation.

All Federal NAF employees are required by PL 104-134 to have salary payments made by electronic funds transfer/direct deposit. Probationary period may be required. Selection is subject to restrictions resulting from hiring preferences and priority consideration eligible.

Additional selections may be made from this vacancy announcement for up to 90 days after the closing date. Multiple positions may be filled from this announcement. Payment of Permanent Change of Station (PCS) costs is not authorized based on a determination that a PCS move is not in the Government's interest.

LQA is not authorized. Post Allowance is authorized for Regular Full Time employment category. This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force.

Applicants must be able to provide a REAL ID or present a combination of source identity documents authorized to facilitate access to the installation.

Please contact the servicing HR Office with any questions.