Human Resources Assistant

About the role

About the position: This position is Non-appropriated Fund (NAF) and will be assigned to the NAF Human Resources Office located at JB Lindsey- Graham. Regular Full-Time employees have a regular and continuous work schedule of at least 35 hours per week.

You are eligible for the following benefits: Health and Life Insurance, Awards, Leave, Retirement, 401K, Overtime Pay, Workers' Compensation, Shift Differential, Sunday Premium Pay, Holiday Pay.

What you will do

• Serves as a reliable source of information on procedural and regulatory requirements pertaining to HR personnel matters.
• Provides guidance and informational resources to supervisors and employees.
• Explains employee rights and responsibilities.
• R&P: Receives and reviews personnel action requests and supporting documents for validity and completion.
• Conducts strategic recruitment discussions to advise on recruitment strategies.
• Advises on permanent and/or temporary placement actions.
• Explains hiring preferences and priority considerations in the recruitment process to management and/or applicant.
• Formulates position qualifications for job announcement postings.
• Creates and releases job opportunity announcements.
• Generates applicant lists for the issuing of hiring certificate(s).
• Verifies applicant eligibilities; and makes qualification determinations of applicants.
• Issues certificate of qualified applicants to selecting official for consideration.
• Audits returned certificate to validate selection(s) are compliant to statutory laws and policies.
• Extends job offers and initiates pre-employment process.
• Completes assigned and applicable onboarding tasks/responsibilities.
• Coordinates entrance on duty date once pre-employment requirements are favorably met.
• Prepares for and conducts in-processing briefing.
• Completes new hire record by ensuring all tasks are complete to include in-processing and all new hire documents are uploaded to the recruitment casefile.
• Ensures personnel documents are placed into the official personnel file.
• Benefits: Conducts orientation for new employees providing information on insurance, retirement, and 401k savings benefits; workers' compensation; and unemployment compensation.
• Tracks employee benefits eligibility window.
• Explains life qualifying events in accordance with HIPAA special enrollment rights and open enrollment.
• Position Management: Maintains and locates position descriptions.
• Reviews and verifies organizational structures provided by management.
• Enters position descriptions into an automated library; and uploads supporting documents into its casefile.
• Completes cursory reviews of previously classified position descriptions.
• DCPDS/Personnel Actions: Enters personnel data into the automated NAF personnel data system.
• Completes applicant and position builds.
• Codes personnel actions in accordance with applicable policies and procedures.
• Processes full range of personnel actions in accordance with applicable rules and procedures.
• Generates personnel information reports.
• Identifies and corrects discrepancies in personnel data.
• Pay & Leave: Advises management on routine pay and leave administration actions.
• Explains pay systems, differentials, hours of work, etc. Sets pay in accordance with applicable laws, policy, and guidance.
• Computes rates of pay increases (promotions, pay adjustments, step increases, etc.) in accordance with statutory and regulatory requirements.
• Monitors and processes within-grade increases in accordance with applicable guidelines.
• May participate in planning and conducting the local NAF wage survey IAW regulatory guidance.
• Computes service computation dates.
• For OCONUS: Tracks, briefs, and calculates Post Allowance.
• Tracks and coordinates logistical support renewals.
• May assist HRO with LQA reconciliation.
• Clerical/Admin: Answers inquiries concerning status of pending actions.
• Maintains official employee personnel records and files.
• Forwards timely and accurate copies of records for administrative and pay purposes to other offices as required.
• May be responsible for entering and updating investigations in CSO IT, creating monthly reports, processing and tracking status of installation records checks, state criminal history repository checks, and national agency checks.
• Establishes new record series as required and disposes of records according to records management directives.
• May research and download forms and publications and post updates to directives.
• Creates and edits user accounts in automated recruitment tool.
• Performs quality assurance audits utilizing BI and AFSFMS.
• Performs other related duties as assigned.
• If interested in applying for this position you may preview the online application: ***

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution.

How you will be evaluated

Your resume and supporting document will be evaluated against the qualifications of the position. Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement.

If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience.

If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.,) for professional and personal references on your resume.

Documents you must provide

• Required documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,).
• The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement: Resume Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement.
• If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
• Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include: Cover Letter DD-214/ Statement of Service Diploma/ GED Disability Letter (VA) License Other (1) Other (2) PCS Orders Professional Certification Proof of Marriage Status Resume Separation Notice (RIF) SF-50/ Notification of Personnel Action Transcript As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility.
• If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
• NOTE: Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office.
• Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you.
• You may sanitize these documents to remove another person's personal information before you submit your application.
• You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

What to expect next

If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.

Additional information

Individual must fully meet qualification/eligibility/background requirements for this position. U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. Territory for three (3) or more consecutive years immediately preceding the start of Federal affiliation or a signed memorandum indicating the installation's decision on the 3-year residency requirement.

Male applicants born after December 31, 1959 must be registered for Selective Service. Direct deposit is required. Satisfactorily complete an employment verification (E-Verify) check.

A probationary period may be required. Pre-employment requirements must be satisfactorily met prior to Entrance on Duty (EOD). Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government's interest.

Multiple positions may be filled from this job opportunity announcement. And additional selections may also be made from this job opportunity announcement. Selection(s) are subject to restrictions resulting from hiring preferences and priority consideration eligible.

This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force.

Applicants must be able to provide a REAL ID or present a combination of source identity documents authorized to facilitate access to the installation.

Please contact the servicing HR Office with any questions.