Health System Specialist - Temporary Promotion NTE 120 Days

About the role

THIS IS A TEMPORARY PROMOTION NTE 120 DAYS.

This can be extended in 120-day increments Not to Exceed 1 year. The primary purpose of the position is to provide management and program analysis support to the Deputy Associate Director of Patient Care Services (DADPCS), Associate Director of Patient Care Services (ADPCS), and clinical services aligned under the Deputy Associate Director of Patient Care Services.

What you will do

• THIS IS A TEMPORARY PROMOTION NTE 120 DAYS.
• This can be extended in 120-day increments Not to Exceed 1 year.
• The Health System Specialist responsibilities include administration, human resources, budgeting and finance, program analysis, office support, document control, logistics, and other administrative functions.
• Additionally, this position will respond to the need of the service by gathering different but partially related improvements when establishing new technical review systems.
• Management and Program Analysis Serves as the principal advisor on administrative management matters affecting clinical services and the medical facility.
• Interprets administrative policies and develops, recommends, and implements facility-wide policies, directives, procedures, guidelines, and protocols.
• Advises senior leadership and operating personnel on administrative requirements, policy interpretation, workflow changes, workload redistribution, and operational impacts.
• Supports strategic and long-range planning by analyzing proposed changes, assessing feasibility, and determining effects on administrative processes and mission requirements.
• Oversee administrative programs and recommend courses of action for complex administrative issues.
• Prepares and coordinates controlled correspondence, including congressional correspondence, for the DADPCS and ADPCS.
• Reviews staff actions-including memoranda, reports, studies, fact sheets, and information papers-for quality, coordination, consistency, logic, recommendations, and policy compliance.
• Identifies operational problems, inefficiencies, conflicts, and emerging concerns through observation, process analysis, and special studies; develops and implements solutions.
• Develop improvements to work processes, operations, reporting procedures, information dissemination, and administrative effectiveness, efficiency, and timeliness.
• Plans and conducts management studies and analyses related to medical facility reorganizations and operational changes.
• Compiles and analyzes information, coordinates across organizational elements, and prepares comprehensive reports with findings and recommendations.
• Participate in committees, management operations, administrative investigations, Reports of Survey, audits, Rapid Process Improvement Workshops, and Joint Commission reviews.
• Assists with education and training in support of Patient Care Services leadership.
• Analyzes and resolves complex management issues involving personnel, space, equipment, budgets, fiscal operations, reporting, statistical analysis, and other hospital-wide studies.
• Participates in high-level conferences and special meetings by providing information critical to policy development, decision-making, and implementation of organizational changes.
• Contracting and Procurement Supports organizational planning through liaison activities and analysis of program, budget, and fiscal data.
• Provides budget recommendations, monitors expenditures, and forecasts funding changes requiring reprogramming.
• Reviews workload reports for accuracy and compliance with organizational standards.
• Prepares charts, data reports, and narrative and statistical materials for organizational planning.
• Assists with developing the Annual Business Plan, including workload projections, capital and IT needs, workforce succession planning, education, risks, performance measures, and external surveys.
• Maintains performance and operational data related to performance improvement, customer service, data validation, human resources, training, education, and key divisional processes.
• Assists in preparing strategic planning reports.
• Manages procurement and contracting activities for the DADPCS and ADPCS.
• Serves as the primary delegated Contracting Officer's Representative for assigned contracts.
• Plans, implements, and oversees fund control and contractor or vendor services.
• Quality/Productivity Program Administration Provides guidance on routine tasks supporting established quality and productivity programs.
• Help develop short- and long-term goals for the Division's and organization's quality assurance plan.
• Assists with approving within-grade increases, extensive overtime, and employee travel.
• Recommends or approves awards, bonuses, and position classification changes, subject to higher-level approval.
• Identifies and implements ways to reduce production bottlenecks and barriers.
• Supports team building and improvements to mission and operational practices.
• Note: Performs other related duties as assigned.
• THIS IS A TEMPORARY PROMOTION Work Schedule: Monday- Friday 7:30am - 4:00pm Telework: This position is not authorized for telework.
• Virtual: This is not a virtual position.
• Position Description/PD#: Health System Specialist - Temporary Promotion NTE 120 Days/PD234600 and PD234590 Relocation/Recruitment Incentives: Not Authorized.
• Salary Ranges: GS 11: $ 83,482 - $108,533 GS 12: $100,059 - $130,080

Requirements

• You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
• Acceptable form(s) of identification will be required to complete pre-employment requirements (***).
• Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
• In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
• Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. There is no educational substitution at the GS-12 grade level.

How you will be evaluated

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC.

WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified.

Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion.

The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Documents you must provide

• To apply for this position, you must provide a complete Application Package which includes: Supervisory Approval Performance Appraisal Resume SF-50/ Notification of Personnel Action SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility): Most recent SF-50 if you are a current or former Federal employee An SF-50 showing your time-in-grade eligibility must be submitted with your application materials.
• If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.
• In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
• Examples of appropriate SF-50's include: Within grade increases at the highest grade held; or Promotions with an effective date more than one year old; or SF-50's at the highest grade held with an effective date more than one year old.
• Veterans' preference does not apply for internal permanent agency employees.

What to expect next

Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met.

After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.

You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center. NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).

It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service.

HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities.

HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities.

HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.

Additional information

This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.