GRANTS MANAGEMENT SPECIALIST (COOPERATIVE AGREEMENTS) (Title 5)

About the role

THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.

This National Guard position is for a GRANTS MANAGEMENT SPECIALIST (COOPERATIVE AGREEMENTS) (Title 5), PD# T5869000 and is part of the RI USPFO Rhode Island Army National Guard.

The purpose is to be responsible for administering and coordinating a complex Federal assistance agreement (grant, cooperative agreement), and support agreement portfolio which includes serving as a technical authority with external recipients.

What you will do

• Provides authoritative technical advice on all aspects of grant/financial mechanisms across two current and overlapping fiscal years (Federal and State), across all open and active federal fiscal years (standard Not to Exceed five fiscal years for Cooperative Agreements), and through Continuing Resolution Authority (CRA) periods when applicable.
• Responsible for administering and coordinating a complex grants portfolio including Cooperative Agreements (CA) and highly technical special projects that have a value in the tens of millions of dollars and last up to two decades.
• Sets appropriate work priorities, applies knowledge of organizational needs and deadlines, and consistently follow-up to assure receipt of required documentation.
• Ensures recipients are in compliance with cooperative agreement awards' terms and conditions, established administrative and financial policies, procedures, and sound business practices.
• Performs complex financial and administrative analyses of a variety of grant mechanisms to determine if costs are reasonable, allowable and allocable.
• Incumbent serves as the USPFO's principal authority and subject matter expert in all Cooperative Agreements, Grants, General Terms &Conditions (GT&C), FS Form 7600s, Memorandum of Understanding (MOUs), all types of support agreements, and grant matters.
• Advises USPFO, TAG, NGB-AQ-A, other senior officials (state and Federal) and staff regarding Cooperative Agreement and Grant complex matters, involving current and future plans and their effect on long term projects and programs within the state National Guard (NG).
• Provides training to Federal and state program managers and individuals with responsibilities associated with the Cooperative Agreements Program, ensuring applicable Program Managers and State Department of Military Affairs personnel comply with the provisions of regulations and laws pertaining to pertinent Cooperative Agreements.
• Develops and maintains reports to include the Financial Assistance Awards Data Collection (FAADC) reporting, CA Program status report to the USPFO, Installation Status Reports (ISR), and quarterly reports to the assigned State NG Chief of Staffs (Army, Air and/or Joint), Annual Assurance Statements, and various other required NG reports.
• Develops and maintains both internal and external Cooperative Agreement Standing Operating Procedures.
• Confirms available funds, monitors execution, and verifies distributions in all relevant different DoD financial management systems such as GFEBS, DEAMS, and DAI.
• Negotiates support agreements, collaborates with other ARNG, ANG units, and other Federal and non-Federal trading partners such as USAF, USN, USMC, USAR, USA (Active Duty), DIA, DLA, DARPA, GSA, GPO, USDA, NASA, DOE, USCG, and more.
• Performs other duties as assigned.

Education

N/A

How you will be evaluated

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience.

If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics): Knowledge of grants/financial assistance principles and policies; with over 80 different Federal and state statues pertaining to grants and cooperative agreements as well as support agreements; DoD and NGB grant policies and directives; Office of Management and Budget (OMB) circulars; and authorizing legislation and appropriation statutes.

Knowledge and skill with a wide range of business aspects of grant/cooperative agreement mechanisms including regulations, principles of cost planning, negotiation techniques, labor-rate analysis; pre-award, award, and post-award requirements; grant/cooperative agreement administration and termination; price/cost techniques; data analytics and forecasting problems.

Knowledge of grant/cooperative agreement mechanisms and techniques including cost sharing arrangements, and special provisions of unique mandatory clauses required by law and federal regulations; with having to add modification to the agreements, monthly, biweekly or weekly depending on the terms of the agreement.

Ability to analyze and resolve complex problems in the absence of precedents. Ability to design, implement, and evaluate new procedures.

Ability to work effectively with Federal programs (state NG and NGB) and recipient staff (nonprofits, local government entities and state government) in an overall team approach to obtain mutual goals; to resolve complex problems; and to serve as an authoritative source for interpreting and applying rules, regulations, and procedures.

Documents you must provide

• Your resume showing work schedule, hours worked per week, dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.) of employment and duties performed.
• Complete Assessment Questionnaire Notice of Personnel Action SF 50 (reflecting your Tenure in Block 24 (1, 2,or 3)) Other Optional Documents: Cover Letter Transcripts Professional Certificates Performance Appraisal Assessment Other supporting documents, such as college transcript(s) if qualifying based on education, must be submitted in English.
• Failure to submit the required documentation will result in automatic disqualification.
• Please ensure your resume accurately reflects the duties and responsibilities under each position you have held with each employer.
• In describing your experience, please be clear and specific.
• It is your responsibility to make sure your resume states complete information for each job entry (beginning and ending dates of employment stated as MM/YYYY; and total hours worked per week).
• If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may be rendered disqualified, and you will no longer be considered for this position.
• Any and all resumes must be written in your own words.
• Once the online questionnaire is completed, you will receive an acknowledgement email from USA Jobs that your submission was successful.
• After a review of your complete application is made, and if found qualified, you will be referred to the hiring official for further consideration and interview.
• USA Jobs will notify you by email as to the status of your application after each step is completed.

What to expect next

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

Additional information

Persons appointed within their 2-year conditional trial period may be separated when their services are no longer needed. Conversion from Conditional to Permanent tenure will occur after successful completion of the trial period. Previous federal service may potentially be credited as time served for trial period completion.

If an applicant from the Competitive Service is selected, he or she will have to convert to the Excepted Service.

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (Register | Selective Service System : Selective Service System (sss.gov)).