Government Information Specialist

About the role

This position is located within the National Nuclear Security Administration (NNSA), Office of the General Counsel (GC) in Albuquerque, NM.

The incumbent will implement policies, procedures, and practices for information management working under the Freedom of Information Act (FOIA) and the Privacy Act (PA); And manage their own cases and notes in the FOIAXpressTM database, a vital administrative record used to track FOIA requests.

What you will do

• Responsible for administrative processes or actions related to FOIA/PA requests.
• This includes researching, analyzing, and evaluating data for response requests.
• Reviews, analyzes, and processes requests in accordance with Federal law, regulations, and policies.
• The requests may concern maintenance issues related to the confidentiality of personal information, proprietary information, law enforcement records, classified information, and operation security information.
• Assigns requests to the appropriate office (or transfers them to the appropriate Agency) to search for responsive records.
• Advises other Agency staff on FOIA/PA processes and the application to files and records.
• Reviews and analyzes records for release determinations in accordance with FOIA/PA and applicable guidelines.
• Responds verbally and in writing to personal, telephone and written inquiries for information and educational material from the public, as well as internal and external customers.

Requirements

• Subject to Random Drug Testing Must pass a pre-employment drug test.
• Favorable suitability determination required.
• Financial Disclosure is required.
• Must be able to obtain/maintain a Q level Security Clearance.
• You must be a United States Citizen.
• This employer participates in the e-Verify program.
• Males must abide by Selective Service registration requirements.
• Compliance with Homeland Security Presidential Directive (HSPD-12) governing personal identity which will require that you provide two forms of identification.
• May be required to successfully complete a one (1) year probationary period.
• Employees serving on a probationary period may be terminated at any time during the probationary or trial period for performance, conduct, or business-related reasons in the interest of Federal service.
• Please limit your resume to no more than two (2) pages.
• If more than two pages are submitted, you will be disqualified.
• Probationary periods are required for new employees appointed to competitive service positions for the first time; or reinstated employees who return to Federal service after a break in service of 30-days or more and who have not completed a probationary period will need to complete the requirement.

Education

?????A Master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree in a field directly related to analysis work (e.g. business administration with an emphasis in human resources, human resources management, or similar).

If you are relying on your education to meet qualification requirements: EDUCATION: Education must be obtained from an accredited institution recognized by the U.S. Department of Education.

Applicants who have completed part or all of their education outside of the U.S. must have their foreign education evaluated by an accredited organization to ensure that the foreign education is comparable to education received in accredited educational institutions in the U.S. A written evaluation of any foreign education must be provided with your application in response to this vacancy announcement or be received by the closing date of this announcement.

Failure to provide this evaluation will result in you being found unqualified for the position.

For special instructions pertaining to foreign education, see the Department of Education website, and for a list of organizations that can evaluate foreign education, visit The National Association of Credential Evaluation Services.

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.

Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.**If you are selected, official transcripts will be required.**FOREIGN EDUCATION: Applicants who have completed part or all of their education outside of the U.S. must have their foreign education evaluated by an accredited organization to ensure that the foreign education is comparable to education received in accredited educational institutions in the U.S. A written evaluation of any foreign education must be provided with your application in response to this vacancy announcement or be received by the closing date of this announcement.

Failure to provide this evaluation will result in you being found unqualified for the position.

For special instructions pertaining to foreign education, see the Department of Education website, and for a list of organizations that can evaluate foreign education, visit The National Association of Credential Evaluation Services.

Please Note: If your foreign education has already been accepted by an accredited U.S. educational institution as part of a degree program with that institution, you do not need to provide an evaluation of foreign education but must submit a copy of the transcripts listing the degree from the U.S. accredited institution that accepted your foreign education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How you will be evaluated

THE APPLICATION REVIEW PROCESS WILL BE IN TWO STAGES: Minimum Qualifications: Once the application process is complete, the Human Resources Office will review the first two pages of your resume and supporting documentation to determine whether you meet the minimum job qualifications.

Note regarding USA Hire Assessment: This is a pay-banded position that is equivalent to the GS- 09-12 for the NQ-2 level and equivalent to the GS-13/14 for the NQ-3 level.

The Assessment administered will be GS-09 equivalent for the NQ-2 pay band and GS-13 for the NQ-3 pay band, therefore, test results that remain on record in the USA Staffing system will reflect the GS-09 and GS-13 level only. Additional documentation (e.g., cover letter, links embedded in your resume) may not be considered.

A quality review will then be conducted by the HR Office and/or Subject Matter Expert (SME). Your application is rated based on the extent and quality of your experience, education (if applicable to the job), and training described in your online resume/questionnaire as related to the duties of this position.

The quality categories are usually defined as "Best Qualified", "Well Qualified" and "Qualified". Veterans Preference eligible candidates will be listed at the top of whichever category your score places you in. CP/CPS veterans are placed at the top of the highest category for all positions except professional and scientific positions at GS-9 and higher.

Your application and resume shall demonstrate that you possess the following Competencies.

Do not provide a separate narrative written statement.

Rather, you must describe in your application how your past work experience demonstrates that you possess the Competencies identified below. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position.

DO NOT write "see resume" in your application.

Attention to Detail Communications and Media Customer Service Decision Making Flexibility Influencing/Negotiating Integrity/Honesty Interpersonal Skills Learning Organizational Awareness Reading Comprehension Self-Management Stress Tolerance Teamwork Technical Competence Technical Problem Solving If your resume is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified'.

To preview the application questionnaire, click the link below. ***

Documents you must provide

• You must submit a resume supporting your specialized experience and responses to the online questionnaire.
• Your resume shall list all work experience (paid and unpaid); you must list the full name and address of each employer.
• For all types of work experience, you shall indicate the start and end dates (include month, day, and year); you must also list the average number of hours per week that you worked.
• For paid work experience, you shall indicate your starting salary for each position and the highest salary you earned (if different).
• Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date).
• You may list all incentive awards on your resume.
• For more information about what to include in your resume, please view this USAJOBS Resume Tutorial video on YouTube.
• NNSA will accept a resume in the format of your choice (as an attached document or as a USAJOBS Resume Builder format).
• You will be notified at the time you click 'Apply Online' which type of resume is acceptable.
• It is important that you are complete and thorough in your resume.
• If any of the above information is not included in your resume, we may not be able to fully credit you for your experience.
• Cover Letter, optional, expressing additional information not covered in your resume.
• Transcripts, if specific educational requirements are indicated in this job announcement.
• Unofficial transcripts or any report listing institution, course title, credits earned (semester or quarter hour) and final grade is acceptable.
• It is your responsibility to provide adequate proof that you meet the educational requirements.
• Submit one or more of the following to support your eligibility(s) to apply to this job announcement: SF-50, "Notification of Personnel Action" (current/former federal employees): To properly verify status eligibility, your SF-50 must show the following.
• If you do not submit an appropriate SF-50, we cannot verify your status eligibility!
• Full position title; appointment type; occupational series; pay plan, grade, and step; tenure code; and service computation date (SCD).
• If specific educational requirements are indicated for this vacancy: Documentation verifying your educational claims which can include unofficial transcripts or any report listing institution, course title, credits earned and final grade.
• Please see the Education section for more information.
• Veterans: DD-214 Member Copy 4 showing type of discharge/character of service; current active duty members- certification of expected discharge or release from active duty under honorable conditions dated within 120 days; SF-15 Form and related documentation; VA letter.
• For more information visit the USAJOBS Help Center & OPM CHCOC website for VOW information.
• Individuals with Disabilities: Schedule A letter from a physician, local, state or federal rehabilitation office citing your eligibility under 5 CFR 213.3102 (u).
• For more information visit the USAJOBS Help Center.
• Certain Military Spouses: Permanent Change of Station (PCS) orders authorizing you to accompany the Military member to the new duty permanent station; OR verification of the member's 100% disability (VA Letter); and/or verification of the member's death while on active duty (DD-1300 and Death Certificate) AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage).
• For more information visit the USAJOBS Help Center.
• Other non-competitive or special appointing authorities: provide documentation which supports your eligibility.
• Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable (e.g., Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.) For more information see the OPM Guide to Career Transition.
• Performance Appraisals: Submit your two (2) most recent performance appraisals.
• Your performance appraisals and incentive awards will be given due consideration in the selection process based on their relation to the duties of the position and the consistency with which they may be considered in evaluating you against other applicants.
• If the performance appraisals are not available, please provide a written statement of explanation and upload as a separate document.
• Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package.
• It is your responsibility to ensure all required documents have been submitted.

What to expect next

Thank you for your interest in employment with DOE. We will notify you of your results once your application is reviewed. Once your online application is submitted you will receive a confirmation notification by email.

The status of your application will be updated in USAJOBS as it is evaluated. You can check the status by logging into USAJOBS. You may also sign up to receive automatic emails anytime the status of your application changes by logging into your USAJobs Account and editing the Notification Settings.

You will be contacted directly if an interview is required.

Additional information

Veterans and persons with disabilities are encouraged to apply. For more information, please visit the links at the bottom of this page or visit the FedsHireVets website. More than one selection may be made from this vacancy announcement.

All positions require successful completion of a background investigation. All males born after December 31,1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register.

If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal government. A Recruitment/Relocation Incentive may be authorized for a highly qualified applicant in accordance with the Agency policy and applicable regulations.

In accordance with Executive Order 14170, applicants are encouraged to respond to the four short, free-response, essay questions in the questionnaire. Answers to these questions are not scored or rated. Your answers will be reviewed by the hiring manager and agency leadership if you are referred for selection consideration.

EEO Policy: Click HERE. Reasonable Accommodation Policy: Click HERE. Veterans Information: Click HERE.

Telework: Click HERE. Selective Service Registration: Click HERE. Information about the NNSA Demonstration project can be found by clicking HERE.