Foreign Affairs Coordinator (OA)

About the role

This position is part of the International Boundary and Water Commission, US Section. The incumbent will be responsible for serving as the principal point of contact for the Foreign Affairs Office (FAO) of the U.S. Section International Boundary and Water Commission (USIBWC).

What you will do

• Coordinates and executes U.S.-Mexico meetings, maintains contact with Mexican government counterparts, and conducts reviews and logs payment information to/from Mexico on the Statement of Accounts.
• Processes, tracks, and logs English and Spanish Commission correspondence.
• Conducts research on foreign policy matters between the two Sections of the Commission and prepares reports summarizing the research conducted.
• Establishes and manages office administrative procedures, including purchasing, maintaining budget log, charge card holder duties, travel authorizations, and vouchers; translates news articles and routine correspondence and provides interpretation.
• Administers bi-national Commission ID card program, coordinating with staff, the Mexican Section, and U.S. Customs and Border Protection to implement the program and produce IDs.

Requirements

• U.S. Citizenship is required.
• Suitable for Federal employment, determined by background investigation.
• Must obtain and maintain a favorable background investigation through Continuous Vetting throughout the duration of employment.
• All employees are required to be enrolled in Continuous Vetting, which authorizes government agencies to receive notifications of criminal activity and financial monitoring on individuals who hold low risk, public trust, or national security positions.
• Direct Deposit of pay is required.
• Selective Service registration required for male applicants, unless exempt.
• Spanish and English fluency proficiency required Must meet all conditions of employment listed under Stipulations of Employment below.

Education

If qualifying based on education, you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

Note: PDF Portfolio documents will not be processed or accepted as they appear as a one-page document. Only education from institutions which are accredited or pre-accredited/candidate for accreditation may be used to meet education requirements.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

For further information, visit: ***

How you will be evaluated

For Category Rating: Once the application and assessment process are complete, qualified candidates will be assigned to a quality category. The category assignment is a measure of the degree in which your background matches the competencies required for this position. The categories for this announcement are defined as: Best-Qualified, Well-Qualified, and Qualified.

Your resume and supporting documentation will then be used to determine if you are qualified for this job. If you rate yourself higher than is supported by your application materials, your overall rating may be adjusted and/or you may be excluded from consideration for this job.

The Category Rating Process does not add veterans' preference points but protects the rights of veterans by placing them ahead of non-preference eligible within each category.

Preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category (except in the case of scientific or professional positions at the GG/GS-09 level or higher).

Once the application process is complete, your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), and any applicable assessment required for this position. Cheating on the online assessment may result in your removal from consideration.

If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration. You will be evaluated based on how well you meet the qualifications and competencies listed in this vacancy announcement.

Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the minimum qualification questionnaire, and the result of the USA Hire Competency Based Assessment(s) required for this position.

You will be assessed on the following technical and soft skill competencies (knowledge, skills, abilities, and other characteristics).

Attention to Detail Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Self-Management Stress Tolerance Teamwork Technical Competency – Administrative Operations Technical Competency – Writing / Editing Note: Duplicative competencies indicate that the competency is being assessed in two different assessments.

This position contains a quality ranking factor (QRF) that is part of the evaluation of the Technical Competency - Administrative Operations. The QRF for this position is: advanced skill in developing and using Excel spreadsheets. In order to be considered for this position, you must complete all required steps in the process.

In addition to the application and minimum qualification questionnaire, this position requires an online USA Hire Competency Based Assessment. The online assessment measures critical general competencies required to perform the job.

Documents you must provide

• Your Resume listing work schedule, hours worked per week, dates of employment mm/yy and duties performed.
• If multiple resumes are submitted, only the most current resume will be reviewed for qualifications.
• Resumes must not exceed two single-sided pages and resumes longer than two pages will not be accepted.
• The minimum font size is 10-point for all body text.
• Headers may be slightly larger but must remain legible.
• All resumes must maintain a minimum 0.5-inch margins on all sides to ensure readability and prevent excessive content compression.
• Including supplemental pages or attachments disguised as resume extensions are prohibited and will not be reviewed to determine your eligibility/qualifications.
• DD-214, if applicable: Member 4 Copy of DD-214 showing type of discharge/character of service for consideration under Veterans hiring authorities.
• Other supporting documents: College transcript(s) Veterans' Preference documentation, if applicable If you are a veteran with preference eligibility and you are claiming veterans' preference, you must submit a copy of your DD-214 showing type of discharge/character of service or other proof of eligibility.
• If applicable, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.
• Failure to provide this documentation may result in a non-preference determination.
• For more information on veterans' preference (see ***).
• CTAP/ICTAP Documentation: If you are applying under CTAP or ICTAP, you MUST submit proof of eligibility under 5 CFR 330.602(a) for CTAP and 5 CFR 330.704 for ICTAP.
• This includes a copy of the agency notice, most recent performance rating, and most recent SF-50 (Notification of Personnel Action) showing your position, grade level, and duty location.
• Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible Cover Letter, optional Do not include photographs on your resume.
• Documents with photographs may not be seen by hiring officials - you must remove your image from any badges, licenses, etc. Do not upload Adobe portfolio documents.
• Adobe portfolio documents are not viewable by our agency's staffing offices.
• Note: A PDF Portfolio contains multiple files assembled into an integrated PDF unit.
• The files in a PDF Portfolio can be in a wide range of file types created in different applications.
• To ensure the document is not a PDF Portfolio document, open the document and if there are multiple different documents with a variety of extensions, it is a PDF Portfolio document and will not be processed.
• It is your responsibility to ensure all required documents have been submitted prior to the closing date of the announcement.

What to expect next

If you have questions about this job, please contact the HR Office representative listed in the "Agency Contact Info" section of this vacancy announcement.

Online Assessment Helpdesk - If you have any questions about the assessments, please submit a help desk ticket here: *** For status updates on your application, please follow the directions listed above in the How to Apply section. Once your online application is submitted you will receive a confirmation notification by email.

If you are selected for an interview for this position, you will be contacted directly. A final job offer for this position is typically made within several weeks after the closing date of the vacancy announcement. After confirming a job offer, all other applicants will be notified of their non-selection.

Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online assessments. The online assessments must be completed within 48 hours following the close of this announcement.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application.

Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis.

If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision.

You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement.

To determine if you need a RA, please review the Procedures for Requesting a RA for Online Assessments, here.

Additional information

Career Transition Assistance Programs: CTAP/ICTAP provides placement assistance to permanent Federal employees who are surplus, displaced, or involuntarily separated.

To be considered under CTAP/ICTAP, applicants must submit a copy of their most recent performance appraisal, proof of eligibility, and most recent SF-50 reflecting position, grade level, and duty location with their application.

To be considered under CTAP/ICTAP, applicant must meet all the criteria below: Clearly exceed the minimum qualification/specialized experience requirements for this vacancy; AND Meet basic eligibility requirements, including any selective placement factors; education, and experience requirements), score at least 85 on the assessment AND Be able to perform the duties of the position upon entry.

Please refer to required documents section for additional details. For information on CTAP and ICTAP visit: *** Telework Suitability: The duties of this position are suitable for situational telework only at agency discretion.

Stipulations of Employment: As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest.

In determining if your employment advances the public interest, we may consider: Your performance and conduct; The needs and interests of the agency; Whether your continued employment would advance the organizational goals of the agency or the Government; and Whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period, your employment may be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Work Schedule: This position requires a fixed work schedule; flexible work schedules will not be authorized.

Miscellaneous: This position is covered by the American Federation of Government Employees (AFGE) Local 3060. This agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit ***

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. This vacancy announcement may be used to fill similar positions within 90 days.