Executive Staff Assistant (OA), NB-0318-IV

About the role

As a Secretary (OA), you will assist executives and/or senior leadership with operation and coordination of all office and administrative functions. These positions are located in multiple organizations within OCC and are located in Washington, DC or alternate location.

What you will do

• Serve as an office manager, ensuring efficiency in the administration of office policies, practices, and procedures, recommending changes as needed, and fostering a spirit of teamwork and mutual support.
• Maintain a tracking system to correlate the many details involved in forward planning, arranging work in an orderly manner, and providing follow-through for effective and efficient office management.
• Schedule appointments, meetings, conferences, and briefings with the banking industry; federal, state, and local government agencies; public interest groups; outside legal counsel; the press, members of Congress; and the general public with complete authority for commitment of time, using independent judgement and knowledge of the executive's goals, objectives and priorities.
• Serve as a liaison between executive and staff members, providing or requesting feedback on programs, policies, projects, and problems through effective communications and interpersonal relationships.
• Coordinate budget documents for the assigned office.
• Gather data on travel, conferences, training, and other major expenditures, consolidate data into prescribed format, develop a system to monitor expenses, and reconcile accounts on periodic basis.
• Compose correspondence of a general administrative nature for executive or senior leadership signature.

Requirements

• This position requires that the successful candidate undergo personnel vetting, which includes a background investigation and enrollment upon onboarding into "Continuous Vetting." Enrollment in Continuous Vetting will result in automated record checks being conducted throughout one's employment with Treasury.
• The successful candidate will also be enrolled into FBI's Rap Back service, which will allow Treasury to receive notification from the FBI of criminal matters (e.g., arrests, charges, convictions) involving enrolled individuals in near real-time.
• There are three key documents that contain important information about your rights and obligations.
• Please read and retain these documents: Noncriminal Justice Applicant's Privacy Rights, for those who undergo an FBI fingerprint-based criminal history record check for personnel vetting, which includes Rap Back, FD-258 Privacy Act Statement - FBI (this is the same statement used when your fingerprints are submitted as part of your background investigation), and SEAD-3-Reporting-U.pdf (dni.gov), (applicable to those who hold a sensitive position or have eligibility for access to classified information).
• Complete a one-year probationary period (unless already completed).
• Complete a background investigation (unless already completed).
• Complete a Declaration for Federal Employment to determine your suitability for Federal employment.
• Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
• Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9.
• Federal law requires verification of the identity and employment eligibility of all new hires in the U.S. Travel occasionally to attend conferences and/or training.
• Obtain and use a Government-issued charge card for business-related travel.
• Click here for important information about OCC ethics standards, such as the requirement that new hires divest their bank securities.

Education

Please see Qualifications section for education.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above. Your application package includes your resume, responses to the online questions, and required supporting documents.

Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a "not qualified" determination. Your application and resume should demonstrate that you possess the following competencies.

Do not provide a separate narrative written statement.

Rather, you must describe in your resume how your past work experience demonstrates that you possess the competencies identified below. Use specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position.

Rating: Your application package will be evaluated in the following areas: Administrative Policies and Procedures Program Administration Administrative Information Management Written Communication Your application package will be rated and ranked among others, based on your responses to the online questions regarding your experience, education, training, performance appraisals and awards relevant to the duties of this position.

Your rating may be lowered if your responses to the online questions are not supported by the education and/or experience described in your application. Current OCC employees must have a performance rating of at least Fully Successful (i.e., Level 3) to be eligible for promotion.

Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview. If you are a displaced or surplus federal employee eligible for the Career Transition Assistance Plan (CTAP), you must be rated as well-qualified to receive special selection priority.

"Well-qualified" means that in addition to meeting the minimum qualification requirements and selective placement factor(s), if applicable, you must receive a score of 85 or higher.

Documents you must provide

• 1) A resume, 2) vacancy question responses, and 3) submission of any required documents.
• Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible).
• Note: Please ensure that all bank, financial, and other confidential or sensitive information is removed/redacted from each document.
• RESUME: All applicants are required to submit a resume by either creating one in USAJOBS or uploading one of their own choosing.
• (Cover letters are optional.)To receive any credit for relevant experience, please list the month/year and number of hours worked for experience listed on your resume.
• We suggest you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to these questions.
• Please review Resume Tips.
• CAREER TRANSITION ASSISTANCE PLAN (CTAP) DOCUMENTATION: If you are a displaced or surplus Federal employee, click CTAP for eligibility and a detailed list of required documents.
• OPTIONAL DOCUMENTS: In addition, you may submit the following: - Cover letter - Recent performance evaluation (be sure to redact/remove all sensitive information prior to submitting).

What to expect next

To verify the status of your application, log into your USAJOBS account (***), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: ***

Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.

Additional information

Applicants may apply under OCC's Alternative Location Arrangement and will be subject to the provisions of the Alternative Location Arrangements PPM 3110-53. Salary range includes 25.72% geographical pay.

If you are a current OCC employee who previously received a waiver determination permitting you to retain bank securities due to extenuating circumstances, please note that this determination may be rescinded if the nature of your duties changes.

We strongly suggest that you discuss the potential implications of any change in duties on a prior securities determination with your ethics official. We may select from this announcement or any other source to fill one or more positions.

The candidate selected for this position may be credited with directly-related non-Federal experience for annual leave purposes if eligible and considered appropriate. Click all links in this vacancy announcement to view additional information and instructions.

Must be a U.S. citizen or U.S. National - Please refer to "Conditions of Employment." Click "Print" to review the entire announcement before applying.

The Fair Chance to Compete for Jobs Act prohibits the Department of Treasury and its bureaus from requesting an applicant's criminal history record before that individual receives a conditional offer of employment. In accordance with 5 U.S. Code § 9202(c) and 5 C.F.R § 920.201 certain positions are exempt from the provisions of the Fair Chance to Compete Act.

Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint to the Department of Treasury by email at, ***. To learn more, please visit our page at: Treasury.gov/fairchanceact.

Optional Essay Questions: Applicants may choose to respond to four short essay questions (200 words max each) to help us better understand your alignment with the agency's mission. These responses are optional and will not affect the applicant's eligibility. All newly appointed employees to the competitive service are subject to a probationary period.

During this time, your performance, conduct, and suitability for continued employment will be evaluated. You will not automatically convert to permanent status at the end of the probationary period. Your supervisor must affirmatively determine that continued employment is in the best interest of the Federal service.

If no certification is made before the probationary period ends, your appointment will be terminated. You are encouraged to actively engage with your supervisor, seek feedback, and understand role expectations. Additional guidance and support will be provided during onboarding.