Executive Assistant

About the role

This position is located in the Immediate Office, Office of the Chief Administrative Officer (CAO), U.S. House of Representatives (House).

What you will do

• The Office of the Chief Administrative Officer (CAO) provides operations support services and business solutions to the community of 10,000 House Members, Officers and staff.
• The CAO organization comprises more than 800 technical and administrative staff working in a variety of areas, including information technology, finance, budget management, human resources, payroll, child care, food and vending, procurement, logistics and administrative counsel.
• This position is located in the Immediate Office, Office of the Chief Administrative Officer (CAO), U.S. House of Representatives (House).
• Within the Immediate Office, Business Continuity and Disaster Recovery (BC/DR) provides contingency planning and operations support, as well as improvements and enhancements to technical infrastructure, systems, information security, emergency communications, and business continuity capabilities of the House.
• This position serves as the Executive Assistant.
• Key responsibilities include providing day-to-day executive level, confidential administrative support for the Chief Continuity Officer, Director of Continuity Operations, and Director of Continuity Plans, as required.
• The Executive Assistant is responsible for Preparing, reviewing, and editing sensitive and confidential reports, memoranda, correspondence, and technical documentation.
• The position does not have day-to-day supervisory/managerial responsibilities.
• Primary Duties/Responsibilities: Maintains personal and/or CAO correspondence, administrative workflow, records management, project management, and other appropriate tracking control systems/logs.
• Coordinates with and keeps management informed of all relevant workplace issues and initiatives, specific work activities, and policy, procedural, and process initiatives or changes.
• Provides general assistance, coordination, guidance, and recommendations, and receives adequate instruction, feedback, and guidance from senior management regarding sensitive and confidential issues.
• Maintains weekly and monthly calendar(s) for the Chief Continuity Officer and other senior management’s daily schedules as assigned; schedules appointments, meetings, conferences, and teleconferences as requested.
• Receives and provides assistance to customers and office visitors in a courteous, polite, and professional manner; plans and facilitates appropriate professional protocol as required.
• Routes and tracks correspondence and technical inquiries to appropriate CAO and/or other House offices.
• Works closely with the Senior Manager, Resource Management and acts as a liaison with other CAO organizations, as needed.
• Plans and coordinates miscellaneous office services, to include the development, implementation, and monitoring of internal practices and procedures necessary for executive office support.
• Performs other official duties and special projects as assigned.

How you will be evaluated

You will be evaluated using a structured interview process.

What to expect next

Qualified Candidates will be contacted directly.