Deputy Director of Museum Operations and Administration

About the role

This position serves as the Deputy Director of Museum Operations and Administration (MOA) for the United States Holocaust Memorial Museum (USHMM), Washington DC.

What you will do

• The United States Holocaust Memorial Museum is a federally chartered, nonpartisan institution that was created by the US Congress to serve as America's national memorial to the victims of the Holocaust and an educational institution dedicated to the history and lessons of the Holocaust.
• The Museum seeks to educate Americans from all 50 states and all walks of life as well as international audiences.
• The Museum has three areas of expertise: Holocaust remembrance, Holocaust scholarship and education, and genocide prevention.
• In carrying out its important memorial and educational mission, the Museum is guided by its institutional values for our workplace: Honor the memory of the victims; carry out our work with dignity, humility, integrity and respect for others; and strive for excellence through teamwork, rigor, and a culture of continuous learning.
• Consistent respect for others is the foundation for trust, collegiality and inclusion.
• Duties include: The Deputy Director is closely involved with high level program officials in the development of overall goals and objectives for assigned staff function(s), program(s), or program segment(s).
• Serves as the chief advisor to the Chief Museum Operations Officer regarding the operating status of Museum buildings and the oversight, direction, and administrative management of the Office of Museum Operations and Administration (MOA).
• Identifies critical needs and issues requiring immediate attention.
• Serves as the lead representative for Museum Operations and Administration for the institutional priority related to designing, constructing, and operating the new Permanent Exhibition (PE).
• Leads MOA budget planning, formulation, and execution process for the office in coordination with Chief Museum Operations Officer, division directors, and support staff within the office assisting with this function day to day and with staff in the Office of Finance.
• As chief advisor to the Chief Museum Operations Officer/MOA Director, identifies issues, functions, responsibilities, and activities that help maximize the effectiveness of the institution's operations and administration.
• Ensures that policies and processes for managing, operating, and staffing the Office of Museum Operations and Administration align with and advance short- and long-term goals and objectives of both the office and the Museum-wide strategic plan.
• Serves as the Museum's representative for the International Association of Museum Facility Administrators (IAMFA), the premier global network for professionals who safeguard and maintain the world's most prestigious cultural institutions.
• Provides leadership in addressing unresolved operational issues and pressing problems crossing office and division lines and advises other senior leaders and staff at all levels on strategies for resolving issues.
• Supervises the Director of the Operations Division and provides second-level supervision to a staff of approximately 20 employees including subordinate supervisors.
• Provides oversight, guidance, and institutional knowledge.

Requirements

• On-line resumes must be submitted by 11:59pm EST of the closing date.
• You must be suitable for Federal employment.
• You must be a U.S. citizen.
• You must be registered for Selective Service if applicable (***).
• A one year supervisory probationary period may be required.
• Payment of relocation expenses is not authorized.
• This agency provides reasonable accommodations to applicants with disabilities.
• If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency.
• The decision granting reasonable accommodation will be on a case-by-case basis.
• As a condition of employment, all new hires must agree to direct deposit of their salary checks.
• Employees will have up to two (2) pay periods from the date they enter on duty to arrange for their direct deposit transaction.
• This is a Federal agency.
• Former employees who received a voluntary separation incentive (“buyout”) must repay the full amount of it if reemployed under any type of appointment or under a personal service contract within five years after separation with a buyout.

Education

Education. If education is required, you must submit an unofficial transcript or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned.

Special Instructions for Foreign Education: Education completed in foreign colleges or universities must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities.

Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website.

You MUST provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application.

Failure to provide such documentation by the closing date of the announcement will result in lost consideration.

How you will be evaluated

Your resume and supporting documentation (transcripts if applicable) will be reviewed to determine if you meet the minimum qualifications for the position.

If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, and supporting documentation to your responses on the scored occupational questionnaire that you completed as part of the application. However, your resume or optional cover letter must support your responses to the occupational questions, or your score will be lowered.

The best-qualified candidates will be identified for referral to the hiring manager and may be invited for a structured interview. Your qualifications will be evaluated based on your application materials (ex: resume and supporting documents), your responses to the application questionnaire, and the results of the online assessments required for this position.

Be sure your resume includes enough detail to support your qualifications.

You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): Holding Employees Accountable, Innovation and Solution Development, Leading and Developing People, Strategic Thinking and Planning To be considered for this position, you must complete all required steps in the process.

Optional Essay Questions: Applicants may choose to respond to four short essay questions (200 words max each) to help us better understand your alignment with the agency's mission. These responses are optional and will not affect the applicant's eligibility. You may preview questions for this vacancy.

Documents you must provide

• Resume showing relevant experience; cover letter optional.
• Your resume must include information about your paid and nonpaid work experience related to this position including: job title, duration of employment (mm/dd/yy – mm/dd/yy), hours per week, duties and accomplishments, salary, and your education.
• For work in the Federal service, please include the grade level for the position/s.
• Your resume may be used to validate your responses to the scored occupational questionnaire.
• If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 stating disposition of discharge or character of service or other valid proof of eligibility (i.e., statement of service that shows service dates AND character of service).
• If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.
• For more information on veterans' preference see ***
• Active Duty Service Members-- You must submit a statement of discharge/certification of release or an official written document from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions no later than 120 days from the date the announcement closes.
• Enlisted Record Briefs and military identification do NOT qualify as official documentation.
• If the appropriate information is not submitted to confirm the discharge status, dates of service, etc., you will not be considered for this job opportunity under Veteran Preference procedures.
• To gain access to your DD-214 online please visit *** Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees.
• If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.
• Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) documentation if applicable (see additional information).
• If this position requires proof of higher education, you must submit an unofficial transcript or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned.
• Special Instructions for Foreign Education: Education completed in foreign colleges or universities must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities.
• Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree.
• A listing of these accredited organizations can be found on the Department of Education's website.
• You MUST provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application.
• Failure to provide such documentation by the closing date of the announcement will result in lost consideration.
• You are not required to submit official documents at this time; copies are sufficient.
• FAILURE TO SUBMIT THE APPLICABLE DOCUMENTS MAY EXCLUDE YOU FROM FURTHER CONSIDERATION.

What to expect next

You will be notified of your application status through USAJOBS at four points during the hiring process, as applicable.

You can check the status of your application by accessing the USAJOBS website at *** and clicking on “Track Your Online Application.” The four points of notification are: Application Received or Application Incomplete Minimum Qualification Requirement Met or Minimum Qualification Not Met; Eligible (Application Referred to the Selecting Official) or Eligible (Application Not Referred to the Selecting Official); and Selected or Not Selected.

By submitting your application, you are certifying the accuracy of the information contained in your application. If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work; or, you may be fined or jailed. After making a tentative job offer, we will conduct a suitability/security background investigation.

You will be required to submit official documentation prior to appointment.

The agency will then verify the information provided on your application (i.e., degree, veterans' preference, disability, etc.).

Additional information

A complete application consists of the following: Resume showing relevant experience. Your resume must clearly demonstrate, in two pages or less, how your skills and experiences align with the "Qualifications" section and support your questionnaire responses. If the resume exceeds two pages, only the first two will be reviewed.

You must include information about your paid and nonpaid work experience related to this position including: job title, duration of employment (mm/dd/yy – mm/dd/yy), hours per week, duties and accomplishments, salary, and your education.

For work in the Federal service, please include the grade level for the position(s). Your resume may be used to validate your responses to the scored occupational questionnaire.

If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 stating disposition of discharge or character of service or other valid proof of eligibility (i.e., statement of service that shows service dates AND character of service).

If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.

For more information on veterans' preference see Vet Guide Active Duty Service Members: You must submit a statement of discharge/certification of release or an official written document from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions no later than 120 days from the date the announcement closes.

Enlisted Record Briefs and military identification do NOT qualify as official documentation. If the appropriate information is not submitted to confirm the discharge status, dates of service, etc., you will not be considered for this job opportunity under Veteran Preference procedures.

To access your DD-214 online visit Military Service Record Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees.

If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) documentation, if applicable. ****FAILURE TO SUBMIT (VIA FAX OR ATTACHMENT) THE APPLICABLE DOCUMENTS MAY EXCLUDE YOU FROM FURTHER CONSIDERATION.