Case Administrator I/II

About the role

Docket Clerk in the Clerk's Office of the U.S. Judicial Panel on Multidistrict Litigation, reporting to the Operations Supervisor. Manages cases from opening through final disposition, maintains official case records, and handles docketing, noticing, and related administrative tasks.

Reviews filed documents for compliance with Panel Rules and ensures accurate docketing of orders and entries. Telework may be eligible after a six-month orientation period.

What you will do

• Manage cases as efficiently as possible from opening to closing.
• Review, identify, and research the accuracy, timeliness and quality of data entered into the case record.
• Make corrections to the case record to comply with local and national procedures.
• Ensure that all case files and related information are accessible.
• Manage cases to ensure timely progression.
• Perform quality control on attorney-docketed entries.
• Prepare and analyze required reports.
• Check data from reports in order to meet quality assurance criteria.
• Check for prior or prohibited filings.
• Provide excellent customer service when responding to inquiries on case status.
• Provide information and Electronic Case Files (ECF) instruction to outside customers.
• Inform customers of required fees.
• Create and process new case files.
• Open cases in case management system.
• Docket initial opening events.
• Audit cases for closing and review the docket to ensure that all necessary documents are entered, and deadlines are met before generating the closing order.
• Scan and convert documents filed over the counter into image files.
• Enter documents and proceedings on the case docket.
• Maintain documents in the appropriate location.
• Answer phone inquiries regarding case status and archive information and court procedures.
• Provide forms via mail, fax or e-mail, as required.
• Assist the public with electronic and paper files.
• Conduct additional research when necessary.
• Provide archive information for closed cases.
• Copy files information when requested.
• Test new procedures and processes to provide necessary feedback to management.
• Provide accurate noticing as required by law.
• Ensure that mailing records are kept accurate.

Requirements

• All new JPML employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.
• Employees must adhere to the Code of Conduct for Judicial Employees, which is available upon request.

Education

Candidate must be a high school graduate or equivalent.

How you will be evaluated

Only qualified applicants will be considered. Incomplete applications may not be considered. The Panel does not pay travel expenses for interviews.

The Panel reserves the right to modify the conditions of this job announcement or to withdraw the announcement without prior written or other notice. All information provided by applicants is subject to verification and background investigation.

False statements or omission of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment or dismissal after being employed.

Documents you must provide

• (1) Cover letter, (2) Resume, (3) Contact information for three professional references, and (4) Completed "Application for the Judicial Branch Employment" (AO 78).
• The cover letter and resume should not exceed a combined length of four pages.
• Your application should include all required documents as one complete PDF attachment.

Benefits

Full-time employees are eligible for a full range of benefits such as paid vacation and sick leave, paid holidays, retirement benefits that include a defined contribution program and the Thrift Savings Plan (TSP). TSP is a 401(k) equivalent program that includes matching contributions.

Additional benefits include health and life insurance, disability and long-term care insurance, dental and vision insurance, a Flexible Benefits Program which includes medical and dependent care reimbursement, and transit subsidy program. Appointees are subject to a one-year probationary period.

What to expect next

N/A

Additional information

Questions may be addressed to Glenda Magruder, Administrative Officer, at ***.

Applicants must be a United States Citizen or eligible to work in the United States.

The Federal Court practices zero tolerance for illegal drug use. Those applicants selected for further consideration may be subject to testing.

Applicants must be a United States Citizen or eligible to work in the United States.

THE JUDICIARY IS AN EQUAL OPPORTUNITY EMPLOYER.