Business Activities Manager

About the role

This position is assigned to the Morale, Welfare & Recreation Department, Naval Support Activity Naples; Fleet and Family Readiness (FFR); Commander, Navy Region Europe, Africa, Central (EURAFCENT); Commander, Navy Installations Command (CNIC).

What you will do

• Plans, directs and supervises the activities of all aspects of assigned facilities.
• Has daily interface with patrons of the facilities and ensures customer satisfaction when visiting any operation.
• Functions as the liaison and contact person for the MWR Director and his/her requirements.
• Incumbent provides advice and recommendations for managing the identified requirements.
• Duties encompass the training and administration of employees, the financial success of the installation activities, the constant review and improvement of the processes associated activities and the primary goal of ensuring the highest quality of services are provided by staff for their customer.
• Reviews current expenditures for facility operations and maintenance activities. estimates projected costs and assists in developing the overall financial plan for facilities.
• Prepares and submits annual budget in the third quarter for the coming fiscal year following general direction on preparation provided by higher authority.
• Monitors variances of budget and recommends changes as necessary.
• Review profit and loss monthly statements and provide response as needed.
• Interfaces with the various Installation activity managers on a routine basis ensuring that menu planning, programming, and accountability of funds and equipment arc properly maintained.
• Ensure that effective daily cost controls arc in place to maintain accountability of funds.
• Ensures that targeted budget goals arc being achieved and advises the MWRD of any significant deviations.
• Provides recommendations on how to overcome any problems associated with achieving budgeted goals.
• Incumbent is responsible for achieving budgeted cost of goods by minimizing food waste and spoilage, development of valid par levels, solid stock control and taking of accurate inventories.
• Supervises inventories of food, liquor. supplies, and assets.
• Ensure routine unannounced cash counts occur.
• Investigates and reports significant shortages and discrepancies.
• Utilizing the procedures for SAP reviews all purchase requests, issues and receive reports and invoices for accuracy.
• At the end of the month checks SAP variant reports and make adjustments as appropriate.
• Provides guidance up and down the chain in reviewing, analyzing, evaluation and reporting on the financial success of the program.
• Maintains oversight to ensure that proper procedures are used in the accomplishment of financial management and accounting functions.
• Immediately reports any significant discrepancies found to the MWRD.
• Ensures that effective controls are in place to maintain accountability for all funds under the incumbent's purview.
• Incumbent is responsible for the execution of the business plan in support of the Regional Business Plan.
• The plan is a balanced approach to achieving short and long term management's goals for the program.
• Those goals address customers, finance, processes and employee development.
• In addition. a comprehensive outcome based assessment program is established to monitor metrics to measure the success of the Business Plan and provide a balance scorecard.
• Among other things it is designed to monitor adherence to benchmarks to adherence to CNIC program Standards.
• As a site manager, the incumbent monitors plan metrics; providing data to the MWRD: identifying adverse trends and making recommendations for correction.
• Also. apprises the MWRD of action taken to correct deficient conditions noted during inspections.
• Incumbent is responsible for annual marketing plan of all Business Activity facilities and presents plan to MWRD prior to the start of the fiscal year.
• Working with the Marketing Branch, incumbent plans the promotional campaign associated with each event and insures timely roll out of all marketing efforts.
• In addition, prepares the monthly schedule of events and promotion and advertising of events and activities and presents to Marketing a minimum of two weeks prior to when the material is required.
• Frequently interfaces with customers in the facility to ensure they are receiving the highest level of quality service possible.
• Attend all Advisory groups, NDAAC, QOL, etc. meetings held at the Command and insure that the widest dissemination on upcoming events is provided.
• Constantly maintains the highest degree of cleanliness and sanitation of assigned facilities.
• Ensure that sanitation principles are maintained to Navy standards.
• Take immediate action to correct any noted discrepancies.
• In addition to sanitation, Manager is responsible for all janitorial functions within the facilities.
• If other outside source provides service notify said source of any discrepancies and insure correction action is promptly taken.
• Assured that all equipment is maintained and safety regulations are followed.
• Responsible for repairs and maintenance of assigned facilities.
• Evaluates need for all maintenance requirements and initiates, monitors and ensures closure of all work requests.

Education

A four-year degree with a business, hospitality or similar degree from an accredited college or university and knowledge of the military/civilian environment associated with working in the Department of Navy is highly desirable.

How you will be evaluated

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement. Resumes will be rated based on the information provided to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements.

Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.

ONLY THE MOST HIGHLY QUALIFIED CANDIDATES WILL BE REFERRED.

IF MANAGEMENT DOES NOT WISH TO SELECT A HIGHLY QUALIFIED CANDIDATE, THEY MAY REQUEST A REFERRAL LIST INCLUDING WELL OR QUALIFIED APPLICANTS.

Documents you must provide

• Resume that includes relevant work experience with start/end dates stated in month/year, description of duties and salary, as well as any applicable education and contact information.
• For current or previous Federal employees, the resume should also include the Pay Plan, Series and Grade for each work experience entry.Attach proof of education (transcripts, certifications, degree, etc.) If you are a current or previous Federal employees, attach a copy of your most recent SF-50 or agency notification of personnel action form that provides current position, grade level, and duty location.
• If you are a veteran claiming Veterans Priority Consideration, attach your DD-214 "Certificate of Release or Discharge from Active Duty," showing all dates of service, receipt of medals and campaign badges, as well as character of service (Honorable, General, etc.).
• The member 4 copy of your DD-214, Certificate of Release or Discharge from Active Duty," is preferable.
• If currently residing in local area, you must provide: Claiming Family Member Preference?
• Attached legible copy of sponsor's PCS orders.
• Claiming Military Spouse Preference?
• Attached legible copy of sponsor's orders.
• Copy of U.S. Government no-fee passport showing picture, passport number, expiration date; and visa page Copy of Sojourner's Permit (or receipt of application) If already overseas you must provide: Travel Orders Transportation Agreement Overseas tour extension NOTE: Failure to provide the required documents may impact eligibility, qualifications determination.

What to expect next

Please ensure that your submission contains all the information requested in the vacancy announcement. If your submission does not provide all the information requested on this form and in the job vacancy announcement, you may lose consideration for the job.

Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application. If you provided an email address, you will receive an email message acknowledging receipt of your application.

Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.

Additional information

Some positions have special requirements. Selection may be tentative pending the completion of these requirements. Applicants may be required to submit proof of education, participate in medical screening, drug testing, etc. All selections are contingent upon satisfactory employment reference checks.

Employment is subject to successful National Agency Background Check. Occupants of this position must maintain the privacy of official work information and data and demonstrate the highest level of ethical conduct.

Selectees initially recruited from the United States or who are already on a Transportation Agreement may be entitled to transportation and moving costs for themselves and their family members. Household goods may be shipped and a Living Quarter Allowance (LQA), is paid to cover monthly housing and utility costs.

The Department of Navy (DON) is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, sex, national origin, age, disability, marital status, political affiliation, sexual orientation, genetic information or any other non-merit factor.

The DON provides reasonable accommodation to applicants with disabilities. Applicants with disabilities who believe they require reasonable accommodation should call 011-39-081-568-5612 or e-mail their request to *** to ensure proper consideration.

The decision to grant an accommodation will be made on a case-by-case basis.To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal